120277 O3 ADDENDUM 2 REVISED SCHEDULE OF EVENTS 12.19.25.docx
DOCX document 26 KB Posted
- Attached to
- Cloud-Based Vital Records Management System
- Solicitation number
- 120277 O3 REBID
- Issued by
- Douglas County, Nebraska
About this file
This is a Solicitation Addendum for the State of Nebraska Department of Health and Human Services (DHHS) regarding a cloud-based Vital Records Management System (Solicitation Number 120277 O3). The revised schedule of events establishes key procurement milestones, with the electronic solicitation opening scheduled for November 21, 2025, at 2:00 PM Central Time, with bids to be submitted via ShareFile and WebEx. The review for conformance to solicitation requirements will occur November 24-25, 2025, followed by an evaluation period from November 26 through December 3, 2025, with vendor demonstrations to be scheduled if applicable. The State anticipates posting a Notification of Intent to Award on or around December 19, 2025, with the contract finalization period extending from December 19, 2025, through January 19, 2026. Contract execution is targeted for February 15, 2026, establishing the effective date for the five-year contract term with an option for renewal.
The addendum reflects a revised timeline from the original solicitation posted October 31, 2025, with all dates subject to change at the State's discretion. Bidders are required to monitor the State Purchasing Bureau website at http://das.nebraska.gov/materiel/bidopps.html for all addenda and amendments, as the State retains flexibility in the procurement schedule. The solicitation requires bidders to upload electronic files by the opening date and time without exception for technology issues, emphasizing strict compliance with submission procedures and deadlines. Additional details regarding pricing terms, evaluation criteria weighted across Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), as well as set-aside designations and incumbent information, are contained in the primary RFP documentation referenced separately.
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Text version
SOLICITATION ADDENDUM ONE (1)
REVISED SCHEDULE OF EVENTS
SOLICITATION NUMBER: 120277 O3
VITAL RECORDS
Opening Date: December 5, 2025, 2:00 pm Central Time Addendum Effective Date: December 19, 2025
Revised Schedule of Events
The State expects to adhere to the tentative procurement schedule shown below. It should be noted, however, that some dates are approximate and subject to change. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
| Activity |
| Date/Time |
State responds to written questions through solicitation “Addendum” to be posted to the Internet at: http://das.nebraska.gov/materiel/bidopps.html
November 14, 2025 November 18, 2025
Electronic Solicitation Opening – Online Via WEBEX: IT IS THE BIDDER’S RESPONSIBILTY TO UPLOAD ELECTRONIC FILES BY OPENING DATE AND TIME. EXCEPTIONS WILL NOT BE MADE FOR TECHNOLOGY ISSUES. ShareFile Electronic Solicitation Submission Link:
https://nebraska.sharefile.com/rr9f99eee6a2294af3a55996a267e03bdc
More ways to join:
Join from the meeting link https://sonvideo.webex.com/sonvideo/j.php?MTID=me3c0fbdb8d9779591aab8baa551dad31 Join by meeting number
Meeting number (access code): 2483 733 6496 Meeting password: JpZsMKpD857 Tap to join from a mobile device (attendees only) +1-408-418-9388,,24837336496##
United States Toll Join by phone +1-408-418-9388 United States Toll Global call-in numbers November 21, 2025, 2:00 PM Central Time December 5, 2025 2:00 PM Central Time
| Review for conformance to solicitation requirements |
| November 24, 2025 through November 25, 2025 December 5, 2025-December 6,2025 |
| Evaluation Period |
| November 26, 2025 through December 3, 2025 |
December 8, 2025- December 17, 2025.
December 8 2025-December 29,2025
| “Vendor Demonstrations” (if required) |
| TBD (if applicable) |
Post “Notification of Intent to Award” to Internet at: https://das.nebraska.gov/materiel/bidopps.html
On or around December 5, 2025 December 19,2025 January 2, 2026
| Contract Finalization Period |
| On or around December 5-January 5, 2026 |
December 19, 2025-January 19,2026 January 2, 2026- February 9, 2026
| Contract Execution |
| On or around February 1, 2026 |
February 15,2026
This addendum will be incorporated into the solicitation.
SPB Form 27 Last Revised 4-17-2025
File details come from the government source that posted it. Updated .