Addendum No. 2 120277 03.docx

This is a Solicitation Addendum issued by the Nebraska Department of Health and Human Services (DHHS) for the Cloud-Based Vital Records Management System RFP Number 120277 O3 REBID. The addendum, effective November 14, 2025, revises the Functional Specifications (Attachment 1) by removing Line 330, which specified that the system should provide credit card machines for payment processing. The solicitation seeks a comprehensive cloud-based software solution to manage vital records for multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and migrate approximately 10,000,000 existing records. Proposals are due November 21, 2025, at 2:00 pm CST, with a solicitation opening date of December 5, 2025. The targeted go-live date is within 15 months of the project kick-off meeting. The initial contract term is five years with an option to renew for an additional five years.

Evaluation criteria assess vendor responses across four areas: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with additional points available for vendor demonstrations. The system must comply with HIPAA, Section 508, and NIST guidelines and be hosted in a fully cloud environment within the United States with 99.9% uptime availability. The solicitation requires integration with state and federal systems including STEVE, the Social Security Administration, and Electronic Verification of Vital Events (EVVE). No specific budget amount is disclosed; however, vendors must provide detailed pricing for project implementation, support, maintenance, and operations with specific hourly rates for roles such as Software Engineers, IT Business Analysts, and Project Managers. No incumbent vendor is continuing with this project, as the current hybrid infrastructure requires complete modernization.