Addendum No. 2 120277 03.docx

This is a Solicitation Addendum 2 issued by the Nebraska Department of Health and Human Services (DHHS) for a cloud-based Vital Records Management System (RFP Number 120277 O3 REBID). The addendum, effective November 14, 2025, revises the Functional Specifications attachment by removing Line 330, which previously required vendors to provide credit card machines maintained by the vendor for payment processing. Bidders must submit responses using the revised Attachment 1 – Functional Specifications document. The original solicitation was posted on October 31, 2025, with proposals due on November 21, 2025, at 2:00 pm CST. The system is designed to support up to 5,000 users with 1,000 concurrent users, manage vital records across multiple event types, and migrate approximately 10,000,000 existing records. The contract term is five years with an option to renew for an additional five years, with a targeted go-live date within 15 months of the project kick-off meeting.

The system must be hosted in a fully cloud-based environment located within the United States and comply with federal and state regulations including HIPAA, Section 508, and NIST guidelines. Evaluation will be conducted across four key areas: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. The pricing structure includes provisions for project implementation, support, maintenance, and operations across multiple contract phases, with specific hourly rates required for roles such as Software Engineers, IT Business Analysts, and Project Managers. The procurement requires complete modernization of the current hybrid infrastructure system with no incumbent vendor continuing the project. The system must maintain 99.9% uptime availability and support high-security protocols with provisions for data migration and ongoing daily record increases. No specific budget amount or set-aside designations are disclosed in the addendum.