Exhbit 3 Permit of Transit or Cremation.pdf

This document is Exhibit 3 – Permit for Transit or Cremation, a supporting exhibit related to the Nebraska Department of Health and Human Services' Request for Proposal for a cloud-based Vital Records Management System (RFP Number 120277 O3 REBID). The solicitation seeks a comprehensive software solution to manage vital records across multiple event types, including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and accommodate data migration of approximately 10,000,000 existing records. The RFP was posted on October 31, 2025, with proposals due November 21, 2025, at 2:00 pm CST. The targeted go-live date is within 15 months of the project kick-off meeting. The initial contract term is five years with an option to renew for an additional five years.

The system must integrate with state and federal systems including STEVE, the Social Security Administration, and Electronic Verification of Vital Events (EVVE), while maintaining compliance with HIPAA, Section 508, and NIST guidelines. Vendors must provide a fully hosted cloud environment located within the United States with 99.9% uptime availability. Evaluation will be based on four key criteria: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. The current system is a hybrid infrastructure requiring complete modernization with no specific incumbent vendor continuing. Vendors must provide detailed pricing for project implementation, support, maintenance, and operations, including specific hourly rates for roles such as Software Engineers, IT Business Analysts, and Project Managers. The exact budget has not been disclosed, though the pricing structure includes provisions for custom programming and miscellaneous enhancements beyond the original project scope.