Intent to Award Vital Records with Rebid.docx

This document is a Notice of Intent to Award for a cloud-based Vital Records Management System issued by the State of Nebraska Department of Health and Human Services (DHHS) under Solicitation Number 120277 O3 (Rebid). The DHHS seeks a comprehensive software solution to manage vital records across multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and provide data migration capabilities for approximately 10,000,000 existing records. The original solicitation opened on December 5, 2025, at 2:00 PM, with proposals due on November 21, 2025, at 2:00 PM CST. The Intent to Award was posted on February 19, 2026, and the State intends to award the contract to Axiell ALM Inc. The initial contract term is five years with an option to renew for an additional five years, and the targeted go-live date is within 15 months of the project kick-off meeting.

Evaluation of proposals was conducted across four key areas: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. The vendor must demonstrate compliance with federal and state regulations including HIPAA, Section 508, and NIST guidelines, and provide a fully hosted cloud environment located within the United States. The system must integrate with state and federal systems such as STEVE, Social Security Administration, and Electronic Verification of Vital Events (EVVE), and maintain high availability with 99.9% uptime. The pricing structure includes provisions for project implementation, support, maintenance, and operations across multiple contract phases, with specific hourly rates for roles such as Software Engineers, IT Business Analysts, and Project Managers. The current system is a hybrid infrastructure requiring complete modernization, and no specific incumbent vendor is continuing with the project.