120277 O3 ADDENDUM 2 REVISED SCHEDULE OF EVENTS 12.19.25.docx

This is a Solicitation Addendum for a cloud-based Vital Records Management System issued by the State of Nebraska Department of Health and Human Services (DHHS) under RFP Number 120277 O3. The solicitation seeks a comprehensive software solution to manage vital records for multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and migrate approximately 10,000,000 existing records. The revised procurement schedule indicates that written questions were due November 14, 2025, with state responses posted by November 18, 2025. Electronic proposals were originally due November 21, 2025, at 2:00 PM Central Time via ShareFile and WebEx, with conformance review scheduled for November 24-25, 2025, and evaluation periods running through early December. The revised addendum effective December 19, 2025, shifted key dates including the notification of intent to award to January 2, 2026, with contract finalization extending through February 9, 2026, and contract execution targeted for February 15, 2026. The initial contract term is five years with an option to renew for an additional five years, with a targeted go-live date within 15 months of the project kick-off meeting.

Evaluation criteria are distributed across four key areas: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. The system must comply with federal and state regulations including HIPAA, Section 508, and NIST guidelines, and be hosted in a fully cloud-based environment located within the United States with 99.9% uptime availability. The pricing structure includes provisions for project implementation, support, maintenance, and operations across multiple contract phases, with specific hourly rates required for roles such as Software Engineers, IT Business Analysts, and Project Managers. The current system is described as a hybrid infrastructure requiring complete modernization, with no specific incumbent vendor identified as continuing the project. No budget ceiling is disclosed in the documentation, and the solicitation requires vendors to integrate with state and federal systems including STEVE, Social Security Administration, and Electronic Verification of Vital Events (EVVE).