Report of shipping (item) and Packaging discrepancy DI-MGMT-80503.pdf

This is a Data Item Description (DID) document for the Report of Shipping (ITEM) and Packaging Discrepancy form (SF 364), identification number DI-MGMT-80503, approved under OMB Control Number 0704-0188. The DID provides format and content preparation instructions for contractors receiving Government materiel during performance of defense contracts. The applicable form is SF 364, with AMSC number A4284.

The document establishes procedures for contractors to notify the Government when freight contents do not align with shipping documents, supporting property and financial inventory accounting records and providing documentation for claims. Contractors must indicate whether a shipping discrepancy or packaging discrepancy exists by marking an "X" on the SF 364 form. Required information includes: date of preparation (in sequence of year, month, day), report number (contract DOD Activity Address Code followed by four digits), recipient name and address with ZIP code or DODAAC/Routing Identifier Code, shipper information when different from recipient, invoice details, transportation document type, shipment number, contract administration office information, requisitioner number, NSN or part number and nomenclature, unit of issue, quantity shipped or billed, quantity received, discrepancy quantity with supply condition codes, unit price, total discrepancy cost, discrepancy code, and action code. Instructions specify that supplemental information, cost breakdowns, probable cause analysis, corrective actions, photos, and packing lists should be included in the remarks section when applicable. The form reverse side addresses funding and accounting data for packaging discrepancies, official signature blocks, and distribution addresses for copies.