DI-MGMT-80503 Report of Shipping and Packaging Discrepancy.pdf

This is a Data Item Description (DID) document that provides format and content preparation instructions for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364).

The DID (Identification Number DI-MGMT-80503) is applicable when contractors receive Government materiel during performance of defense contracts. The report enables contractors to notify the Government when freight contents do not agree with shipping documents and serves two principal purposes: supporting adjustment of property and financial inventory accounting records, and providing information as a basis for claims. The applicable form is SF 364, with AMSC Number A6284. Contractors must complete the report using the format shown in Figure 1 and submit it using Standard Form 364. The document provides detailed preparation instructions for all form fields, including date of preparation, report number composed of contract DOD Activity Address Code followed by a four-digit number, recipient address with in-the-clear name and address information, shipper details, invoice information, transportation document type, shipment number, contract administration office, requisitioner number, NSN or part number, unit of issue, quantity shipped or billed, quantity received, discrepancy quantity, unit price, total cost, discrepancy codes, action codes, and remarks. Instructions specify that mailing envelopes must be conspicuously marked "SF 364" and that the reverse of SF 364 contains distribution addresses for copies. The document includes comprehensive guidance on discrepancy codes and action codes to be used when reporting shipping-type or packaging-type discrepancies, along with mandatory fields and optional supplemental information requirements.