Summary of DI-MGMT-80503: Report of Shipping (ITEM) and Packaging Discrepancy

This document is a Data Item Description (DID) that establishes the format and content requirements for the Standard Form 364 (SF 364), the Report of Shipping (ITEM) and Packaging Discrepancy form. The DID is applicable to defense contracts where contractors receive Government materiel during performance and must report discrepancies between freight contents and shipping documentation. The form serves to document property and financial inventory accounting records and provides information for claim settlements.

The SF 364 form requires contractors to report discrepancies by indicating whether the issue is a shipping discrepancy or packaging discrepancy. Required data elements include date of preparation, report number (based on contract DODAAC and four-digit sequential number), recipient information, shipper details, invoice number and date, transportation document type, shipment number, contract administration office details, requisitioner number, item nomenclature and serial numbers, unit of issue, quantities shipped and received, unit price, total cost, discrepancy quantity codes, and unit price/total cost information. Additional required elements include discrepancy codes, action codes, remarks with supplemental information, funding and accounting data, preparer contact information, and distribution addresses. The form includes detailed preparation instructions for each data field and specifies applicable condition codes for material discrepancies and action codes for requested responses. The reverse side of the form contains disposition instructions and handling procedures for the reported discrepancies.