DI-MGMT-80503 Report of Shipping and Packaging Discrepancy.pdf

This is a Data Item Description (DID) document that establishes the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364) used in defense contracts.

The DID, identified as DI-MGMT-80503 and approved under OMB No. 0704-0188, applies when contractors receive Government materiel during the performance of defense contracts. The report enables contractors to notify the Government when freight contents do not agree with shipping documents and provides basic documentation for property and financial inventory accounting records and claims support. The applicable form is SF 364, with AMSC number A6284. Preparation instructions require contractors to complete the form using specific data elements including date of preparation, report number (composed of the contract DOD Activity Address Code followed by a four-digit sequential number), recipient information, shipper details, invoice data, transportation document type, shipment and requisition numbers, item nomenclature and serial numbers, units of issue, quantities shipped and received, unit prices, discrepancy codes, and action codes. Item 12 (Remarks) should contain supplemental information explaining discrepancies, shipping shortages, lot and batch numbers, manufacture or packaging dates, inspector information, probable causes of discrepancies, and suggested corrective actions. Item 13 requires funding and accounting data for packaging discrepancies. The form must be signed by the preparing official and mailing envelopes must be conspicuously marked "SF 364." Distribution is approved for public release with unlimited distribution.