DI-MGMT-80503.pdf

This is a Data Item Description (DID) document that establishes the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364).

The DID applies to contractors receiving Government materiel during performance of defense contracts and enables contractors to notify the Government when freight contents do not agree with shipping documents. The report serves two principal purposes: to support adjustment of property and financial inventory accounting records, and to provide information as a basis for claims. The applicable form is SF 364, with AMSC Number A6284. Contractors must prepare the report using Standard Form 364, with mailing envelopes conspicuously marked "SF 364."

The preparation instructions specify detailed requirements for all 15 items on the form, including: date of preparation (sequenced by year, month, day); report number (composed of the contract DOD Activity Address Code followed by a four-digit number starting with 0001); recipient's name, address, ZIP code, and DODAAC or Routing Identifier Code; shipper and consignee information; invoice and transportation document details; shipment numbers and contract references; requisitioner's number; NSN or part number and nomenclature; units of issue; quantities shipped, billed, and received; discrepancy quantities and unit prices; total cost calculations; discrepancy codes and action codes; remarks providing supplemental information; funding and accounting data; preparer's name, title, and phone number; and distribution addresses for copies. The reverse of SF 364 must be completed by the action activity with disposition instructions and regulatory references.