DI-MGMT-80503: Report of Shipping (Item) and Packaging Discrepancy

This is a Data Item Description (DID) that establishes the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy (SF 364). The DID is applicable when contractors receive Government materiel during performance of defense contracts. The report enables contractors to notify the Government when freight contents do not agree with shipping documents and serves as the basic documentation to support adjustment of property and financial inventory accounting records and provide information as a basis for claims.

The preparation instructions specify that reports must be submitted on SF 364 using a specific sequence of year, month, and day for date entries. Key data elements required include: report number (using DOD Activity Address Code followed by a four-digit number), recipient and shipper information with addresses and ZIP codes, shipment number and contract or document number, office administering the contract, requisitioner's number, NSN or part number and nomenclature, unit of issue, quantity shipped or billed, quantity received, unit price, discrepancy quantity, discrepancy code, and action code. The form requires supplemental remarks for clarification, cost calculations for shipping-type discrepancies, funding and accounting data for packaging discrepancies, and preparer identification and signature. Both the front and reverse sides of SF 364 must be completed with applicable distribution addresses for copies, and mailing envelopes must be conspicuously marked "SF 364."