Report of Shipping (Item) and Packaging Discrepancy (DI-MGMT-80503).pdf

This is a Data Item Description (DID) document that establishes the format and content requirements for the Report of Shipping (ITEM) and Packaging Discrepancy form (SF 364). The DID, identified as DI-MGMT-80503 and approved under OMB No. 0704-0188, applies to defense contracts when contractors receive Government materiel during contract performance.

The form SF 364 is used to notify the Government when freight contents do not agree with shipping documents and to provide documentation supporting property and financial inventory accounting records. Key completion requirements include: indicating whether the discrepancy is shipping-type or packaging-type; providing the report date, report number (composed of contract DODAAC followed by a four-digit sequential number), and recipient information; identifying the shipper's name and invoice details; specifying the transportation document type used; listing shipment numbers and contracting activity information; documenting quantities shipped, billed, and received; entering unit prices and total costs of discrepancies; selecting appropriate discrepancy codes and action codes from provided lists; and including remarks with supplemental information, probable cause, and corrective actions. The form requires identification of the preparing official with typed name, title, and phone number, plus signature. Distribution addresses for report copies are to be completed by the action activity on the form's reverse side. The document emphasizes that detailed remarks are critical for shipping-type discrepancies, particularly for component shortages and partial quantities, and for packaging deficiencies requiring correction cost information.