Summary: Data Item Description (DID) - Report of Shipping (ITEM) and Packaging Discrepancy

This document is a Data Item Description (DID) that establishes the format and content requirements for the Report of Shipping (ITEM) and Packaging Discrepancy (Form SF 364), identified as DI-MGMT-80503. The DID is applicable when defense contractors receive government materiel during performance of defense contracts and must report discrepancies between freight contents and shipping documents. The report serves dual purposes: providing basic documents required to support property and financial inventory accounting records, and establishing basis for claims related to shipping or packaging deficiencies.

The preparation instructions specify completion of Standard Form 364 and detail requirements for all 15 data items on the form. Key data elements include date of preparation, report number (composed of contract DODAAC followed by four digits), recipient and shipper information with addresses and ZIP codes, invoice details, transportation document type (GBL, CBL, manifest, waybill), shipment numbers, contracting office administration details, requisitioner number, NSN or part number and nomenclature, unit of issue, quantities shipped and received, unit prices, and total discrepancy costs. Item 12 requires remarks addressing discrepancy codes and explaining shipping-type or packaging discrepancies, with provisions for supplemental information such as specific details, lot/batch numbers, manufacture dates, inspector information, and corrective action recommendations. The DID includes standardized discrepancy and action codes that contractors must use when completing reports, and specifies that funding and accounting data applies only to packaging discrepancies. The form is approved for public release with unlimited distribution.