A005_DI-MGMT-80503.pdf

This is a Data Item Description (DID) document that provides format and content preparation instructions for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364), identification number DI-MGMT-80503.

The DID applies to contractors receiving Government materiel during defense contract performance and establishes requirements for reporting shipping and packaging discrepancies. The report enables contractors to notify the Government when freight contents do not align with shipping documents and serves two principal purposes: supporting adjustment of property and financial inventory accounting records, and providing documentation for claims. The applicable form is SF 364, with AMSC number A6284. Preparation instructions specify that contractors must indicate whether discrepancies relate to shipping or packaging by marking the appropriate box, and reports must be prepared sequentially by year, month, and day. The report number consists of the contract DOD Activity Address Code (DODAAC) followed by a four-digit number. Required data elements include the date of preparation, report number, recipient's name and address, shipper's name and address (if different), invoice number and date, transportation document type, shipment number, office administering the contract, requisitioner's number, NSN or part number with nomenclature, unit of issue, quantity shipped/billed, quantity received, unit price, discrepancy quantity and total cost, discrepancy code, action code, remarks, funding and accounting data, preparer's information, and distribution addresses. The form includes standard discrepancy codes and action codes to classify the nature and requested resolution of the discrepancy, with provision for supplemental information and photographs where applicable.