A005_DI-MGMT-80503.pdf

This document is a Data Item Description (DID) that provides format and content preparation instructions for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364).

The DID (Identification Number DI-MGMT-80503) applies to contractors receiving Government materiel during performance of defense contracts. The report enables contractors to notify the Government when freight contents or packaging do not align with shipping documents. The primary uses are to support adjustment of property and financial inventory accounting records and provide information as a basis for claims. The applicable form is SF 364, with AMSC Number A6284. Preparation instructions specify that reports must be submitted on SF 364, with mailing envelopes conspicuously marked "SF 364." Reports are prepared sequentially by year, month, and day, with the report number comprising the contract DOD Activity Address Code (DODAAC) followed by a four-digit number (0001-9999). The document details specific data requirements for 15 items, including date of preparation, report number, recipient and sender information, shipper details, invoice information, transportation documentation, shipment and contract numbers, requisitioner number, NSN/part number and nomenclature, unit of issue, quantities shipped and received, discrepancy quantities and unit prices, total discrepancy costs, discrepancy codes, action codes, remarks, funding and accounting data, and preparer identification. The form includes standardized discrepancy codes addressing condition of material, quality deficiencies, quantity issues, and packaging problems, along with corresponding action codes for required responses. Distribution is approved for public release with unlimited distribution.