DID_DI-MGMT-80503.pdf

This is a Data Item Description (DID) document for the Report of Shipping (Item) and Packaging Discrepancy form, identified as DI-MGMT-80503 with OMB approval number 0704-0188. The form is used by contractors to notify the Government when freight contents do not agree with shipping documents and provides basic documents required to support adjustment of property and financial inventory accounting records and to substantiate claims for discrepancies.

The DID specifies that contractors must submit reports on Standard Form 364 (SF 364) when receiving Government materiel during performance of defense contracts. The report requires detailed information including the date of preparation, report number (based on contract DOD Activity Address Code plus a four-digit number), recipient and shipper information, transportation documents, shipment numbers, contract administration office details, requisitioner numbers, item nomenclature and serial numbers, units of issue, quantities shipped and received, unit prices, and total discrepancy costs. Contractors must also indicate the nature of the discrepancy using standardized condition codes and select appropriate action codes from those listed on the form. The form includes sections for remarks, funding and accounting data, and preparer information. The reverse side of SF 364 must include distribution addresses for copies. Supporting documentation should include photographs when helpful, references to inspection records, technical manuals, and packing lists. The DID is applicable when shipments include both shipping-type discrepancies and packaging discrepancies, and provides specific guidance for completing each data element on the form to ensure complete and accurate reporting of all discrepancy details.