DI_MGMT_80503_RoD.pdf

This is a Data Item Description (DID) document that establishes the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364). The DID, identified as DI-MGMT-80503, applies to contractors receiving government materiel during the performance of defense contracts and enables contractors to notify the Government when freight contents do not align with shipping documents. The applicable form is SF 364, with AMSC number A6284, and the report is prepared using a mandatory entry format that includes the contract DOD Activity Address Code (DODAAC) followed by a four-digit number (ranging from 0001-9999).

The preparation instructions specify detailed content requirements across 15 items, including date of preparation, report number, recipient and sender information, shipper details, invoice data, transportation document type, shipment numbers, requisitioner information, item nomenclature and serial numbers, unit of issue, quantities shipped and received, unit prices, discrepancy totals, discrepancy codes, action codes, remarks, funding and accounting data, and preparer information. The form accommodates both shipping-type discrepancies (where freight contents differ from shipping documents) and packaging discrepancies (deficiencies in packaging). Instructions include guidance on identifying discrepancy types through specific codes, entering supplemental information in the remarks section, and providing photos or references where applicable. Distribution of the completed report is determined by the action activity, with the reverse side of SF 364 designated for distribution addresses. The document is approved for public release with unlimited distribution.