DI-MGMT-80503.pdf

This is a Data Item Description (DID) document for the Report of Shipping (Item) and Packaging Discrepancy, identified as DI-MGMT-80503.

The DID establishes the format and content requirements for contractors to report shipping and packaging discrepancies when receiving government materiel during performance of defense contracts. The report uses Standard Form 364 (SF 364) and is applicable only when contractors receive government material. The primary purposes are to provide basic documents for supporting adjustment of property and financial inventory accounting records and to establish information as a basis for claims. The report must indicate whether the discrepancy relates to shipping (item) or packaging using checkboxes on the form. Required data elements include date of preparation, report number (consisting of the contract DOD Activity Address Code followed by a four-digit sequential number), recipient and shipper information with addresses and ZIP codes, shipper's name and number, office administering contract, requisitioner's number, item NSN or part number and nomenclature, units of issue, quantities shipped and received, unit price, discrepancy quantity and total cost, discrepancy codes, action codes, remarks, funding and accounting data, and preparer's typed name, title, and phone number with signature. The form also requires distribution addresses for copies on the reverse side. Specific coding systems are provided for condition of material codes, product quality deficiency codes, and action codes to standardize reporting. The document was approved as of the download date in August 2020 and is available for public release with unlimited distribution.