DI-MGMT-80503 Report of Shipping and Packaging Discrepancy.pdf

This is a Data Item Description (DID) document that provides format and content preparation instructions for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364).

The DID applies when contractors receive Government materiel during performance of defense contracts. The report enables contractors to notify the Government when freight contents do not agree with shipping documents and serves two principal purposes: to support adjustment of property and financial inventory accounting records, and to provide information as a basis for claims. The applicable form is SF 364, with AMSC Number A6284. Contractors must submit reports when discrepancies are identified by marking an "X" in the appropriate box at the top of the form to indicate either a shipping discrepancy or packaging discrepancy. Reports must be prepared sequentially by year, month, and day and include detailed information across multiple items: date of preparation, report number (composed of the contract DOD Activity Address Code followed by a four-digit number), recipient information (in-the-clear name, address, ZIP code, and DODAAC or Routing Identifier Code), shipper name and address if different from the recipient, invoice number and date, transportation document type and identifying number, shipment number and contract number, office administering the contract, requisitioner's number, NSN or part number with nomenclature, unit of issue, quantity shipped/billed and received, unit price, total cost of discrepancy, discrepancy code, and action code. Additional requirements include supplemental remarks documenting specific discrepancy details, funding and accounting data for packaging discrepancies, preparer's name and title, signature, and distribution addresses. The form contains detailed condition codes for material defects and action codes for requested corrective measures.