DI-MGMT-80503 Report of Shipping and Packaging Discrepancy.pdf

This is a Data Item Description (DID) document that establishes the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364).

The DID applies to contractors receiving Government materiel during performance of defense contracts. The report enables contractors to notify the Government when freight contents do not agree with shipping documents and serves as the basis for supporting property and financial inventory accounting records and providing information for claims. The applicable form is SF 364, with AMSC Number A6284. Contractors must prepare reports in sequence by year, month, and day, with the report number comprising a four-digit contract DOD Activity Address Code (DODAAC) followed by a four-digit sequential number starting at 0001. The form requires completion of 15 items including date of preparation, report number, recipient and sender information (name, address, ZIP code, DODAAC), shipper details, requisitioner number, NSN or part number and nomenclature, unit of issue, quantity shipped or billed, quantity received, discrepancy quantity and unit price, discrepancy total cost, discrepancy code, action code, remarks, funding and accounting data, preparer information, and distribution addresses. Item 12 (Remarks) should provide supplemental information including cost breakdowns, specific details such as appearance or lot/batch numbers, manufacturing dates, inspector information, probable causes, and suggested corrective actions. The reverse of SF 364 addresses the disposition of discrepant material with options for processing in accordance with service/agency directives, retention at no charge, material pick-up, or shipment at specified locations.