DI-MGMT-80503.pdf

This is a Data Item Description (DID) document that provides format and content preparation instructions for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364). The DID is identified as DI-MGMT-80503 and is applicable when contractors receive Government materiel during performance of defense contracts. The report enables contractors to notify the Government when freight contents do not agree with shipping documents, and serves as the principal document to support adjustment of property and financial inventory accounting records and provide information for claims.

The form SF 364 requires contractors to report discrepancies using specific coded entries and detailed information including date of preparation, report number, shipping and receiving addresses, shipper and consignee names, invoice numbers, transportation documents, shipment numbers, requisitioner information, NSN/part numbers, quantities shipped versus received, unit prices, and total costs. Contractors must indicate whether the discrepancy relates to shipping or packaging, provide discrepancy codes and action codes from prescribed lists, and include remarks explaining the nature of the discrepancy, probable causes, and suggested corrective actions. Additional required entries include funding and accounting data, preparer identification, and signature. The reverse of SF 364 contains disposition instructions for the reported material, including options for processing in accordance with service/agency directives, representative call for discussion, material retention, or shipment back to specified locations with applicable freight charges.