A005_DI-MGMT-80503.pdf

This is a Data Item Description (DID) document that establishes the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364). The DID applies to contractors receiving Government materiel during performance of defense contracts and is identified as DI-MGMT-80503 with OMB approval number 0704-0188. The applicable form is SF 364, with AMSC number A6284.

The Report of Shipping (Item) and Packaging Discrepancy enables contractors to notify the Government when freight contents do not align with shipping documents. The report serves two principal purposes: to provide basic documents required to support adjustment of property and financial inventory accounting records, and to provide information as a basis for claims. Contractors must complete SF 364 when discrepancies are identified, clearly marking the mailing envelope "SF 364" and indicating whether the discrepancy is shipping-related (item) or packaging-related. The form requires detailed information including date of preparation, report number (consisting of contract DOD Activity Address Code followed by a four-digit number), recipient details, shipper information, invoice data, transportation documentation, shipment number, requisitioner number, item identification by NSN or part number, unit of issue, quantities shipped versus received, unit price, total cost, discrepancy codes, action codes, remarks, funding and accounting data, preparer information, and distribution addresses. The preparation instructions specify mandatory and conditional entries, including supply condition codes for items received and detailed discrepancy classifications using standardized condition codes (C1 through C9) and action codes (1A through 1Z) to categorize the nature and required disposition of discrepancies.