RFP Attachment J.C-1 J-1503020 Attachments

N62470-13-R-3011

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

Attachment J-1503020-01

DEFINITIONS AND ACRONYMS

Certified Applicator/ Operator Any individual who applies pesticides or supervises the use of pesticides, and who has been authorized to do so by successfully completing a training program approved by the applicable Italian Government authority. Only certified pesticide applicators certified in accordance with DoD Manual 4150.07-M shall apply pesticides (per FGS C11.3.3).

Attachment J-1503020-01

DEFINITIONS AND ACRONYMS

Attachment J-1503020-02

PLANNED PESTICIDE USE SHEET

USER GUIDE FOR PLANNED PESTICIDE USE SHEET

This is the User Guide for completing the Planned Pesticide Use Sheet that contains:

(1) Instructions for completing the Planned Pesticide Use Sheet

(2) List of Acceptable Terms

(3) Planned Pesticide Use Sheet Blank Form

The Planned Pesticide Use Sheet shall be included as part of the Contractor’s Work Plan (CWP) for Pest Control. One “Planned Pesticide Use Sheet” shall be filled out for each pest that will be controlled with a pesticide. If more than one pesticide is used to control the pest, one sheet shall be filled out for each of the pesticides used per pest. These forms shall be filled out on-line if the on-line reporting system is used. The link to the system is: https://clients.emainc.com/dcs/pestmanagement/PesticideLogon.asp. The regional NAVFAC Professional Pest Management Consultant should be contacted to obtain a password and instructions to use the system. A new Planned Pesticide Use Sheet shall be filled out whenever pesticides used to control a pest are added or changed.

The List of Acceptable Terms shall be used to complete the Planned Pesticide Use Sheet (see Step 3A). Completed Planned Pesticide Use Sheets shall be attached to the CWP.

Attachment J-1503020-02 PLANNED PESTICIDE USE SHEET (cont’d)

INSTRUCTIONS FOR COMPLETING THE PLANNED PESTICIDE USE SHEET

The following is a list of instructions for filling out each line of information required on the Planned Pesticide Use Sheet:

1. INSTALLATION, UIC - Insert the name and Unit Identification Code for the installation. The UIC is a five-digit number preceded by an “N" for Navy installations and an “M” for Marine Corps installations. The UIC is available from the KO.

2. APPLICATOR: Insert the name of the individual(s) who will be applying the pesticide.

3. OBJECTIVE

A. TARGET PEST - The name of the pest or pests identified for control. Select the proper pest or pest category from the List of Acceptable Terms.

B. PURPOSE - Explain the major reason(s) for controlling the target pest(s) Refer to the List of Acceptable Terms.

4. PESTICIDE

A. TRADE NAME – Insert the manufacturer’s name given to the product, e.g., TermidorTM and MaxforceTM , both trade names for fipronil.

B. COMMON NAME - Insert the common or popular name (as opposed to the chemical name).

C. EPA REGISTRATION NUMBER – Insert the number usually found on the front of the label and on the container.

D. FORMULATION – Insert the form that the pesticide is in when ready for use. Refer to the List of Acceptable Terms.

E. CONC ACTIVE INGREDIENT - Insert the percent active ingredient of the pesticide before it is mixed with a diluent. This information should be on the front of the label.

5. APPLICATION

A. USE % - Insert the percent final concentration of the pesticide to be applied.

B. DILUENT – Insert the liquid that is used to dilute the pesticide, e.g., water, oil. If undiluted, indicate, "None".

C. RATE – Insert the quantity of pesticide that will be applied per unit of measure, e.g., 4 pounds per acre; 1 bait per 10 linear feet; 2 gallons per 100 square feet; 2 ounces per minute.

D. METHOD – Insert the method of application, e.g., by hand, power sprayer, ULV generator, compressed air sprayer.

Attachment J-1503020-02

INSTRUCTIONS FOR COMPLETING THE PLANNED PESTICIDE USE SHEET

E. UNITS TREATED – Identify total quantity treated, e.g., total acres, square feet, linear feet if known. Insert "Varies" if not a definite quantity.

F. SITE – Identify the specific site where the pesticide will be applied. Refer to the List of Acceptable Terms.

G. MONTHS – Insert the time period during which the pest control work will be performed, e.g., a specific month(s), season, or year-round.

6. SENSITIVE AREAS – Identify areas to be avoided or where special caution should be taken. Refer to the “Caution and Warning” statements on the label.

7. INSPECTION METHODS - Identify the method and frequency of inspections, e.g., a cockroach inspection includes the monthly use of a flashlight, a flushing agent and roach sticky traps, or, an inspection for mole crickets on the golf course includes a walk-through evaluation every 3 days.

8. OTHER CONTROLS – Identify other pesticides or methods of control that are used to control the particular pest, e.g., biological control, mechanical control, preventive measures.

9. REMARKS – Include any additional pertinent information If a general pest category has been listed under Target Pest, the specific pests should be listed here.

Attachment J-1503020-02

LIST OF ACCEPTABLE TERMS FOR PLANNED PESTICIDE USE SHEETS

Attachment J-1503020-02

LIST OF ACCEPTABLE TERMS FOR PLANNED PESTICIDE USE SHEETS (cont’d)

FLOWABLE POWDER

FOOD STORAGE AREAS

Attachment J-1503020-02

BLANK FORM

INSTALLATION NAME:

UIC:

APPLICATOR:

TARGET PEST:

PURPOSE:

TRADE NAME:

COMMON NAME:

EPA REG NO:

FORMULATION :

CONC AI :

USE %:

DILUENT:

RATE:

METHOD:

UNITS TREATED:

SITE:

MONTHS:

SENSITIVE AREAS:

INSPECTION METHOD(S):

OTHER CONTROLS:

REMARKS:

Attachment J-1503020-03

REFERENCES AND TECHNICAL DOCUMENTS

The Contractor shall adhere to the applicable portions of the current edition of the following publications and directives in performing the services required under this contract:

· Italian Government Regulations: Italian regulations for certifications of Pest Control Operations: 2nd Edition Revised 1 July 1957 and its modifications and additions.

· DL 152/2006

· Final Governing Standards for Italy, Chapter 11: Pesticides

· Department of Defense Directive 4150.07 , Department of Defense Pest Management Program

· OPNAV Instruction 6250.4 (series), Applied Biology Program Services, Training, and Reporting Requirements.

· Armed Forces Pest Management Board TG No. 11, Hydrogen Phosphide Fumigation of Subsistence with Aluminum Phosphide

· Armed Forces Pest Management Board TG No. 14, Protective Equipment for Pest Control Personnel

· Armed Forces Pest Management Board TG No. 15, Pesticide Spill Prevention and Management

· Armed Forces Pest Management Board TG No. 27, Stored-Product Pest Monitoring Methods

· Armed Forces Pest Management Board TG No. 29, Integrated Pest Management In and Around Buildings

· Armed Forces Pest Management Board TG No. 37, Guidelines for Reducing Feral/Stray Cat Populations on Military Installations in the United States

· Executive Order 12088, Prevention, Control, and Abatement of Environmental Pollution at Federal Installations

· OPNAVINST 5090.1C , Environmental Readiness Program Manual, Chapter 17: Pesticide Compliance Ashore

· 42 U.S.C. 4321 et seq., National Environmental Policy Act (NEPA)

· 7 U.S.C. 136 et seq., Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) as amended

· 16 U.S.C. 1531 et seq., Endangered Species Act Attachment J-1503020-04

COMMON OUTPUT LEVEL STANDARDS

For Facility Services (FX) functions, CNIC has defined Base Measures for COL3 and COL4 services. The table below applies to all Region facilities/spaces listed in the Frequencies for Scheduled Work provided in J-1503010-06. The Contractor shall price work requirements as detailed per COL Base in the corresponding ELIN listed in J-0200000-03.

Lawn Turf and Ornamental Plant Pests – No surveillance in any grounds areas and treatment in prestige areas is conducted in response to customer complaints only. No treatment in improved grounds areas.

Nuisance Pests2 – Routine surveillance and treatment conducted in accordance with the IPMP is limited to administrative and high sanitation areas. No surveillance in operational areas. Treatment of operational areas is conducted in response to customer complaints only.

Vegetation control – Routine maintenance performed only for fencelines, fire breaks, and roadway clearances. Vegetation control as necessary to prevent damage to paved surfaces shall be ordered as IDIQ work.

Lawn Turf and Ornamental Plant Pests – No surveillance or treatment in prestige and improved grounds areas.

Nuisance Pests2 - Routine surveillance and treatment conducted in accordance with the IPMP is limited to Child and Youth Program facilities, food handling and dining facilities only. No routine surveillance in operational and administrative areas. Treatment of operational and administrative areas is conducted in response to customer complaints only.

Vegetation control – Routine maintenance performed only for fencelines, fire breaks, and roadway clearances. Vegetation control as necessary to prevent damage to paved surfaces shall be ordered as IDIQ work.

Note 1: Mission impact pests are indicated on the Frequencies for Scheduled Work provided in J-1503010-06.

Note 2: All Vertebrate pests are treated as Nuisance Pests unless otherwise specified.

Attachment J-1503020-05

GUIDANCE FOR CONTRACTOR’S WORK PLAN (CWP)

The CWP shall adhere to applicable publications and directives contained in J-1503020-03 (References and Technical Documents). The CWP will require approval by the Contracting Officer (KO). The CWP shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program in compliance with these specifications. Prospective contractors may review the installation’s historical records of pest activity and abatement actions, survey facilities and grounds, and consult with the Installation IPMC in development of a plan. The CWP shall address continuous monitoring, pest response and removal procedures, record keeping, warranties, education and communication to installation personnel to prevent pests and disease vectors, bird control on applicable airfields and in hangars, etc. The IPM approach should use targeted (i.e., effective, environmentally sound) methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides. The CWP shall include labels, MSDS sheets (in both English and Italian languages), and Planned Pesticide Use Sheets and comply with all applicable local regulations, and the IPMP.

Attachment J-1503020-06

FREQUENCIES FOR SCHEDULED WORK

The following buildings will be surveyed on the specified frequencies and treated as indicated on the pest group sheets:

REGION

Frequency

COL 4

Frequency

Note 1:

The Government may issue service requests or IDIQ task orders, as applicable, to provide unscheduled services for these areas.

Attachment J-1503020-07

NUISANCE PEST REQUIREMENTS

Attachment J-1503020-07 NUISANCE PEST REQUIREMENTS (cont'd)

PERFORMANCE STANDARDS

Time Period to Obtain Control

Notes See Below

-Cockroaches: 4 or more adults or nymphs or 1 egg capsule per room -Ants: 4 or more -Centipedes/Spiders: 1 or more -Other Arthropods: 3 or more 1, 2, 3, 4

4 or more adults or nymphs or 1 egg capsule per room 1, 2, 3, 4

Mites: 100% control Retreatment required if:

- Food Handling: 3 or more arthropods/room/survey

- Offices/Admin: 3 or more arthropods/room/survey

- Industrial Areas: 5 or more arthropods/room/survey

- Outdoors: 5 or more arthropods in a 100 square foot area

7 days (ULV)

NOTES:

1 - Regularly scheduled, periodic pesticide applications are not approved for DoD property.

2 - Liquid, dust, or aerosol pesticide formulations shall not be applied indoors when food is exposed or spaces are occupied.

3 - Treatment of areas outside or adjacent areas to the designated area does not constitute an added service call or charge.

4 – Report conditions conducive to pest infestation to the KO and Integrated Pest Management Coordinator within one working day following survey.

5 - Coordinate with residents/building personnel on specific treatment and re-entry times.

6 - The ULV machine shall be calibrated for generating proper droplet sizes and range before starting any work under this contract and thereafter every 90 days or every 50 hours of use, whichever comes first. Maintain a log of ULV machine hour use.

Attachment J-1503020-08

DISEASE VECTOR OR HEALTH PEST REQUIREMENTS

Attachment J-1503020-08 DISEASE VECTOR OR HEALTH PEST REQUIREMENTS (cont'd)

PERFORMANCE STANDARDS

Time Period to Obtain Control

Notes

See Below

2 days (nest removal)

Retreatment required if:

-Outdoors/Dumpsters: 10 or more adults or immatures

-Outdoors: 5 or more adults or immatures 1, 2, 3, 4

Attachment J-1503020-08

PERFORMANCE STANDARDS

Time Period to Obtain Control

Notes

See Below

Improved areas: 3 or more ticks seen or 3 customer complaints

Semi-Improved Area or Unimproved Area: 10 or more ticks by survey, 3 customer complaints, or 3 ticks seen

Immediately (indoors)

1 day (outdoors) 1 day (indoors)

5 days (outdoors)

Outdoors:

- Critical areas: less than 1 mound/colony per acre

- Non-critical areas: less than 3 mounds/colonies per acre 1, 2, 3, 4

Attachment J-1503020-08

NOTES:

2 - Liquid, dust, or aerosol pesticide formulations shall not be applied indoors when food is exposed or spaces are occupied.

3 - Treatment of areas outside or adjacent areas to the designated area does not constitute an added service call or charge.

4 - Report conditions conducive to pest infestation to the KO and Integrated Pest Management Coordinator within one working day following survey.

5 - Pesticide applications shall not be made during hours of operations or when children are present at schools, child development centers, and youth activity centers.

6 - Coordinate with residents/building personnel on specific treatment and re-entry times.

7 - The ULV machine shall be calibrated for generating proper droplet sizes and range before starting any work under this contract and thereafter every 90 days or every 50 hours of use, whichever comes first. Maintain a log of ULV machine hour use.

8 - Aerial applications of pesticides require validation and approval by a pest management consultant.

9 - The adulticide is applied at maximum label rate for the adulticide used.

10 - The KO shall designate areas where mosquito larva should be controlled on a map supplied by the government. The areas may be intermittent water (developed from surveys for larval breeding sites), or permanent water sites.

Attachment J-1503020-08

Pest Group 011: Adult Mosquito Surveillance

Equipment Provider: The Contractor shall provide the mosquito light trap(s) and all other equipment (as needed) to complete mosquito survey(s) as directed by the KO. All cost for procurement of equipment (including traps, batteries, extension cords, light bulbs, collection bags, etc.) shall be included in the bid price for this service and does not constitute grounds for any added charge under any other part of this contract.

Trap Design: Type of trap will be determined by the target mosquito species. The installation Preventive Medicine Department can provide information on local nuisance and vector mosquitoes. New Jersey light traps (or equal), CDC Miniature light traps (or equal) (battery operated), gravid traps, or other commercially purchased light trap designs deemed acceptable to the Armed Forces Pest Control Board (AFPMB), shall be used. The Government may or may not provide electricity at the site where the KO designates that the light traps shall be placed. If no electricity is available, battery operated units shall be used. Battery operated units may be used even if electricity is provided. The government shall not supply batteries. Use the same trap design at the same location throughout the course of this contract.

Trap Placement: Traps shall be placed so as to effectively collect and measure the target mosquito population. The Government may determine trap locations.

Trapping Frequency: Traps shall be set so as to effectively collect and measure the target mosquito population. If weather is inappropriate for trapping (heavy rain or consistent winds above 15 MPH), perform trapping on the night following the scheduled night (or the next appropriate night). Conduct adult mosquito trapping in accordance with the weekly schedule. The Government may determine trap locations.

Survey Data: At a minimum, the Contractor shall count the total number of mosquitoes in the trap and record the number on the Adult Mosquito Catch Form.

Disposition of Mosquitoes: Consult with the installation Preventive Medicine Department to determine if mosquito collections should be saved for identification and testing. If the mosquitoes are to be retained then the following method should be used. Immobilize and kill mosquitoes and other arthropods by placing in the trap container in a freezer or using another suitable method that does not destroy the specimens (e.g. do not immerse in alcohol). (Mosquitoes collected for testing (e.g. West Nile Virus) may require specific handling; consult with the Preventive Medicine Department.) Place trap contents in a paper or cardboard container and label with time, date, location collector’s name and contact information. Deliver to personnel designated by the KO to receive the mosquito trap collection. If mosquitoes do not need to be kept, then they should be disposed.

Reporting Adult Mosquito Collections: The Contractor shall complete the number of samples designated by the Government and record (in legible handwriting) the results of the survey for each location sampled. The Contractor shall note the date and time of collection, the number of mosquitoes collected per sample site, type of breeding source, notes regarding the sampled mosquitoes, and sum or average the totals. The KO may provide a collection form (Adult Mosquito Catch Form) on which the survey results are recorded. Records shall be reported on the collection form and submitted weekly during surveillance to the KO and the installation Preventive Medicine Department.

The critical level for initiation of adult mosquito control shall be 25 adult mosquitoes per trap. The base Preventive Medicine Technicians shall be consulted before any control takes place.

Attachment J-1503020-08

Pest Group 016: Larval Mosquito Surveillance

Equipment: The Contractor shall provide all equipment (as needed), to complete the assigned task(s) including , but not limited to, ladders, asepto syringes, boots, dippers, notebooks, etc (as applicable). The Contractor shall sample for immature mosquitoes on the schedule designated by the KO.

Survey Designated Mosquito Breeding Sites (Areas designated by the ACO or Contract Specifications): Areas shall be designated by the KO for IQ work, and by maps for FFP work. In the designated area(s), there may be differing aquatic environments to sample from including but not limited to, wetlands, standing pools of water, tree holes, artificial containers, clogged rain gutters, land depressions with temporary pools, floodwater plains, standing ponds, underground or aboveground storm water catch basins, swamps, drainage ditches, tire dumps, recycling areas, or any area where mosquitoes can breed. It is the responsibility of the Contractor to survey all potential mosquito breeding sites within the designated area(s).

Previous Experience: Larval mosquito surveys are very technique sensitive. Only Contractor personnel, with significant previous experience sampling for immature mosquitoes, shall perform larval surveys.

Survey Techniques:

In larger bodies of water such as ponds, lakes, catch water basins, etc., perform surveys around the water perimeter using a standard larval mosquito dipper (style and type approved by the Installation Preventive Medicine Department and the KO). Complete a sufficient number of dips to develop an accurate average dip count for the body of water (e.g. 10 dips/sampling station). Different species of mosquito larvae must be surveyed using different dipping techniques. It may be necessary to proceed carefully, or to act swiftly depending on the species being sampled, as water disturbance or casting shadows could result in the larvae diving to the bottom. It is the Contractor’s responsibility to know the proper sampling technique(s) for the mosquito species present.

In smaller water bodies such as rain gutters, artificial containers, tree holes etc., samples shall be taken using an appropriate collection device.

Reporting Larval Mosquito Collections: The Contractor shall record (in legible handwriting) the results of the survey for each location sampled. The Contractor shall complete the number of samples designated by the KO for each location. The Contractor shall note the date and time of collection, the number of immature mosquitoes collected per sample site, type of breeding source, notes regarding the sampled mosquitoes, and sum or average the totals. The KO may provide a collection form on which the survey results are recorded. Records shall be reported on the collection form and submitted every two weeks during surveillance to the KO and the installation Preventive Medicine Department.

Attachment J-1503020-09

VERTEBRATE PEST REQUIREMENTS

Attachment J-1503020-09 VERTEBRATE PEST REQUIREMENTS (cont'd)

PERFORMANCE STANDARDS

Time Period to Obtain Control

Notes

See Below

3 days (outdoors) 10 days (indoors)

30 days (outdoors)

Retreatment required if rodent signs are identified after treatment 1, 2, 3, 4

Immediately (emergency, indoors 3 days, 24 hr (emergency, indoors)

Attachment J-1503020-09 VERTEBRATE PEST REQUIREMENTS (cont'd)

NOTES:

2 – Report conditions conducive to pest infestation to the KO and Integrated Pest Management Coordinator within one working day following survey.

3 - Caught rodents shall not be left in traps for longer than 24 hours. Rodenticides should not be used in day care centers, schools or areas where food is prepared or served without special approval from the KO and notification of the Preventive Medicine Department

4 - Carcass disposal, transportation, disposition, deodorizing etc. are considered a normal part of pest control and are at no additional cost to the government.

5 – Not Used.

6 – Not Used.

7 - Feral Cats: Captured feral cats shall be taken to the local humane society or animal shelter. Feral cats and other animals shall not be released onto the installation.

8 - Wild Vertebrates That Do Not Transmit Rabies: Captured animals shall be taken to the local humane society or animal shelter in accordance with Italian laws and regulations.

9 - Leg hold traps or other devices that will harm animals are prohibited. Traps shall be placed and set in such a way as to prevent harm to humans and minimize harm to non-target animals.

10 - Non-lethal control is required unless the animal appears rabid, sick, is extremely aggressive and poses a danger to the contractor during trapping, poses a danger to personnel or is a nuisance animal. Captured animals shall be scrutinized for sickness. If sickness is suspected, or animals are defined as nuisance species, they shall be humanely euthanized. Coordinate with Base Medical Department for carcass disposition (disposal or transport as applicable). If animals appear healthy, transport/release if possible, or dispose of at the discretion of the KO. Relocation and release of captured animals must be done in accordance with all Italian regulations. Animals defined as nuisance animals should be humanely euthanized rather than relocated and released.

11 - Lethal control is prohibited without direct consent of the KO. Firearms use is prohibited.

Attachment J-1503020-10

PEST MANAGEMENT OPERATIONS REPORT

New Pesticide Management Record (SAMPLE)

Directions:

Installation Name:

Department/Company:

Office/Contractor: (optional)

Negative Report

Contract or In-House:

Application Date:

Inside or Outside:

Facility: Building # or Area

Operation:

Site:

Pest:

Pesticide Active Ingredient:

EPA Registration # or Other #:

Formulation:

Area Treated:

Quantity of Final Product Applied:

Final Concentration (%):

Comments:

Additional Comments (Optional):

� After notification

� After first control action

� Based on performance assessment (i.e. surveys, customer complaints)

� After notification

� After first control action

� Based on performance assessment (i.e. surveys, customer complaints)

� As determined by the Government

� Indoors: Occasional Arthropod Invaders – same visit; Rats/Mice – 10 days; Cockroaches/Ants – 10 days; Arthropods/Rodents in “Adjacent Areas” – 7 days; Outdoor Play Yard: Ants – 7 days; Small Venomous Arthropods – same day; Outdoor/Non-Play Yard: All Pests – In accordance with applicable “Pest Group” part of contract except that venomous arthropods must be controlled in two calendar days

� After notification

� After first control action

� Based on performance assessment (i.e. surveys, customer complaints)

� After notification

� After first control action

� Based on performance assessment (i.e. surveys, customer complaints)