RFP Attachment J.C-1 C-1700000 BSVE

N62470-13-R-3011

1700000 – Base Support Vehicles and Equipment

Table of Contents

1700000 – Base Support Vehicles and Equipment

Services shall include Regular Shuttle Bus Services on a scheduled basis (FFP work); and Non-Scheduled Bus Services if and when ordered by the Contracting Officer (IDIQ work).

1700000 – Base Support Vehicles and Equipment

The Contractor shall make all drivers available for an Anti-Terrorist Force Protection (ATFP) class, at a minimum twice a year, at no cost to both the Government and the Contractor. ATFP class should not exceed 4 hours in duration, and with notification to the Contractor at least 3 working days in advance.

Drivers shall ensure all passengers are seated at all times and not operate the bus while persons are walking to take their seats. Only one person may be seated on each seat at any time. The only exception would be small children/babies that cannot sit on their own properly.

Drivers shall ensure all luggage and personal belongings are placed in overhead bins or in the luggage compartments below the bus. No luggage, bags, strollers, etc. may be placed in the aisle ways at any time or on the floor by the seats. No bags/luggage, etc. may block any emergency exits or the exit doors at any time.

There shall be emergency exits/windows available and posted. Emergency windows that cannot be opened shall have hammers (3 to 5 ea. per bus, based on bus size) posted on the walls near the windows. The hammers may not be stored in any area other than by the windows for easy access by the passengers in case of emergency.

All buses must be equipped with a fire extinguisher that is operational (not expired) and a first aid kit. Location of fire extinguisher and first aid kit shall be visibly marked, as well as be in compliance with all local safety regulations.

Utilizing cell phones while driving is prohibited.

Drivers shall wear seatbelts at all times while operating the bus.

All unsafe or emergency conditions shall be reported immediately to the KO designated representative.

All bus signs (either Contractor or Government furnished) shall be removed from bus windshield after all passengers have boarded and prior to departing the installation. Bus signs shall be repositioned on bus windshield after accessing the next installation and prior to arriving at the designated bus stop.

No stops may be made at anytime off the designated military installations or away from the designated bus stops. This includes, but is not limited to, picking up/dropping off Contractor’s personnel (family and/or friends), authorized riders, and/or stopping the bus to settle a dispute with other drivers. If any vehicle approaches the bus in a confrontational manner, the driver shall not stop the bus until he has reached the military installation (to obtain assistance from base security), or obtain assistance from the local security forces.

During a mechanical emergency requiring the bus to stop, all attempts shall be made to ensure the bus is pulled off the road in a safe location away from traffic and danger. In all situations where the bus must stop for an emergency of any kind, the driver must notify the COR immediately and keep all informed of all actions to eliminate the emergency and continue the service. This may include multiple follow up phone calls until the situation is resolved.

The Contractor, at time of Government’s inspection, shall make available current insurance policies/certificates and documentation evidencing that buses have passed the “Safety Inspection Test” as prescribed by the Italian Motor Vehicle Department. Thereafter, updated “Safety Inspection Test” certificates shall be submitted per Section F.

The KO will provide the Contractor with a list of approved buses and drivers from the pre-award survey information and Government’s inspections addressed above. Unless otherwise directed by the KO, only the approved buses and drivers shall be allowed to operate under this contract. Any change to the approved list shall require prior written approval by the KO.

Drivers shall conduct a passenger count and bus priority pass count for each trip on a daily basis, and report to the Contracting Officer’s representative prior to departing the base the number of passengers left behind because the bus was full.

A monthly summary report, showing passenger counts and bus priority pass counts shall be submitted per Section F. It is critical that accurate counts be given for both passengers and passes. Estimated or incorrect reporting will not be accepted.

Distance Between Place of Accident/Breakdown and Government Dispatch Point Replacement Bus shall be at Place of Accident/Breakdown Within‑‑

0 to 35 km

45 minutes from accident/breakdown

36 to 60 km

1 hour from accident/breakdown

61 to 100 km

1.5 hours from accident/breakdown

101 to 250 km

3.5 hours from accident/breakdown

Above 250 km

As soon as practicable

The KO has the right to unilaterally cancel any IDIQ services not later than 6 hours before trip/service departure time, at no expense to the Government. When the KO deems it necessary to cancel IDIQ services within a 6 hour-period and up to 30 minutes prior to the actual trip departure time, the Contractor will be compensated for that service at 20% of the trip/service price, not including stand-by time, additional driver, per diem, and reimbursable fees, if included in the original task order. For any cancellation by the KO less than 30 minutes prior to the actual trip departure, the Contractor will be compensated for that service at 50% of the trip/service price, not including stand-by time, additional driver, per diem, and reimbursable fees, if included in the original task order.

It shall be the Contractor’s responsibility to notify the Contracting Officer in advance before operating bus on any routes that may damage bus exterior.

- all fees incidental to FFP work

- all fees incidental to IDIQ Sport Activity Trips

- all parking fees for buses

For any other fee incidental to IDIQ services (i.e. individual trips, unscheduled shuttle bus services), the Contractor shall pay up to $5.00 per bus, per service. All excess costs, if any, will be reimbursed to the Contractor upon submission of original receipts to the Contracting Officer.

The Contractor shall be responsible for all fines and violations incurred by their operators and vehicles.

All buses shall be equipped with “Antilock Braking System (ABS)” and “Electronic Stability Program (ESP)”.

All buses shall be equipped with heating and air conditioning systems to provide an even temperature throughout the bus of not less than 18 degrees Celsius (65oF) during winter season, and not more than 25 degrees Celsius (77oF) during summer season. Systems shall operate in accordance with the manufacturer’s instructions, and shall produce sufficient heat/cool to provide a comfortable ride to passengers. The Contractor shall ensure that the required temperature is reached before commencement of service.

All seats (including driver’s seat) shall have seatbelts.

All buses used for IDIQ individual trips shall be equipped with a tachograph to allow calculation of actual kilometers covered and stand-by time.

1700000 – Base Support Vehicles and Equipment

All Special Requirements in Spec Item 2.3 are met.

Buses shall be operated in accordance with Italian Road Code and Motor Vehicle Department.

Buses shall be handicapped accessible.

The current routes and times are provided in J-1700000-03. The Government reserves the right to make minor changes (as defined in J-1700000-01) to the shuttle bus route schedules at no cost. The Contractor shall be notified of these changes at least 48 hours in advance by the KO.

Buses shall have a minimum capacity as indicated on the bus routes in J-1700000-03 and shall depart from Contractor's Dispatch Point or from an approved point as determined by the COR, before commencing the regular runs in the morning.

The Contractor shall employ only those buses and drivers approved by the Government.

Drivers must present a clean and neat appearance and shall be courteous to passengers while performing work under this contract.

All drivers shall wear the base pass issued by the Government.

Smoking on the bus is prohibited, even if passengers are not present.

The Contractor shall test each bus daily prior to use to ensure all controls are in safe working condition.

Buses shall arrive at the first pick-up point not later than five (5) minutes before the scheduled departure time.

Buses do not depart stops earlier than scheduled departure time or later than five minutes after scheduled departure time.

Buses are clean and in safe operating condition, and heat/air conditioning is working.

The special needs of handicapped passengers are met.

Driver’s requirements are fully met.

No vehicular accidents or passenger injuries occur due to Contractor’s negligence.

Monthly Summary report as per Spec Item 2.3.4 is complete and accurate.

1700000 – Base Support Vehicles and Equipment