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N62470-13-R-3011
0200000 – Management and Administration
Table of Contents
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2.1 |
| Government Regular Working Hours |
| 2.2.1.1 |
| Observed Federal Holidays |
| 2.2.1.2 |
| Restriction to Contractor Working Hours |
| 2.2.2 |
| Wage Determinations |
| 2.2.3 |
| Requirements Hierarchy |
| 2.3 |
| General Administrative Requirements |
| 2.3.1 |
| Required Conferences and Meetings |
| 2.3.2 |
| Training for Maintenance and Operation of New and Replacement Systems and Equipment |
| 2.3.3.1 |
| Contract Partnering Level C |
| 2.3.3.2 |
| Contract Partnering Administration |
| 2.3.3.3 |
| Contract Partnering Session Attendees |
| 2.3.4 |
| Permits and Licenses |
| 2.3.5.1 |
| Certificate of Insurance |
| 2.3.5.2 |
| Minimum Insurance Amounts |
| 2.3.6 |
| Protection of Government Property |
| 2.3.7 |
| Government Information Technology (IT) System |
| 2.3.8 |
| Instructions, Directives, and References |
| 2.3.9 |
| Invoicing Procedures |
| 2.3.11 |
| Cost Account Code (CAC) Reporting |
| 2.4 |
| Government-Furnished Property, Materials and Services |
| 2.4.1 |
| Government-Furnished Facilities (GFF) |
| 2.4.2 |
| Government-Furnished Utilities |
| 2.4.3 |
| Government-Furnished Materials (GFM) |
| 2.4.4 |
| Government-Furnished Equipment (GFE) |
| 2.5 |
| Contractor-Furnished Items |
| 2.6.5 |
| Service Interruptions |
| 2.6.6 |
| Computerized Maintenance Management Systems (CMMS) |
| 2.6.7 |
| Quality Management System (QMS) |
| 2.6.7.1 |
| Quality Management (QM) Plan |
| 2.6.7.2 |
| Quality Inspection and Surveillance |
| 2.6.7.3 |
| Quality Inspection and Surveillance Report |
| 2.6.8 |
| Property Management Plan |
| 2.6.9 |
| System and Equipment Replacement |
| 2.7 |
| Personnel Requirements |
| 2.7.1.1 |
| Project Manager (PM) |
| 2.7.1.2 |
| Quality Manager (QM) |
| 2.7.1.3 |
| Site Safety and Health Officer (SSHO) |
| 2.7.1.4 |
| Environmental/Energy Manager |
| 2.7.1.5 |
| On-Site Supervisors |
| 2.7.2 |
| Employee Requirements |
| 2.7.2.1 |
| Employee Appearance |
| 2.7.2.3 |
| Identification as Contractor Employee |
| 2.7.2.4 |
| Removal of Employees |
| 2.7.2.5 |
| Proof of Legal Residency |
| 2.7.3 |
| English-Speaking Personnel |
| 2.8 |
| Security Requirements |
| 2.8.4 |
| Access to Installation |
| 2.8.5 |
| Access to Buildings |
| 2.8.6 |
| Access Arrangements |
| 2.8.7 |
| Security Clearances |
| 2.8.8 |
| Trustworthiness Security – Navy Contract/Task Orders |
| 2.9 |
| Contractor Safety Program |
| 2.9.1 |
| Accident Prevention Plan (APP) |
| 2.9.2 |
| Activity Hazard Analysis (AHA) |
| 2.9.3 |
| Occupational Risk and Compliance Plans |
| 2.9.3.1 |
| Abrasive Blasting Plan |
| 2.9.3.2 |
| Access/Haul Road Plan |
| 2.9.3.3 |
| Alcohol and Drug Abuse Prevention Plan |
| 2.9.3.4 |
| Asbestos Abatement Plan |
| 2.9.3.5 |
| Confined Space Program |
| 2.9.3.6 |
| Critical Lift Plan |
| 2.9.3.8 |
| Emergency Response Plans |
| 2.9.3.9 |
| Excavation/Trenching Plan |
| 2.9.3.10 |
| Fall Prevention and Protection Plan |
| 2.9.3.11 |
| Fire Prevention Program |
| 2.9.3.12 |
| Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan |
| 2.9.3.13 |
| Hazardous Energy Control Program |
| 2.9.3.14 |
| Health Hazard Control Program and Hazard Communication Program |
| 2.9.3.15 |
| Heat/Cold Stress Monitoring Plan |
| 2.9.3.16 |
| Lead Compliance and Abatement Plan |
| 2.9.3.17 |
| Radiation Safety Program |
| 2.9.3.18 |
| Respiratory Protection Program |
| 2.9.3.19 |
| Site Sanitation Plan |
| 2.9.3.20 |
| Temporary Facility Layout Plan |
| 2.9.3.21 |
| Underground Emergency Rescue Plan |
| 2.9.4 |
| Accident and Damage Reporting |
| 2.9.4.1 |
| Accident Reporting Notification |
| 2.9.6 |
| Enterprise-wide Contractor Manpower Reporting Application (ECMRA) |
| 2.9.7 |
| OSHA Citations and Violations |
| 2.9.8 |
| Safety Inspections and Monitoring |
| 2.9.9 |
| Safety Certification |
| 2.9.10 |
| Safety Apparel on Jobsites |
| 2.10 |
| Environmental Management and Sustainability |
| 2.10.1 |
| Energy Management Program |
| 2.10.1.1 |
| Water Conservation Plan |
| 2.10.1.2 |
| Energy Efficient Products |
| 2.10.2 |
| Environmental Protection |
| 2.10.2.1 |
| ODS Requirements for Refrigerant Recycling |
| 2.10.2.2 |
| Non-Hazardous Waste Disposal |
| 2.10.2.3 |
| Hazardous Waste Disposal |
| 2.10.2.4 |
| Oil and Hazardous Substance Spill Prevention and Response Management |
| 2.10.2.5 |
| Hazardous Material Management |
| 2.10.2.6 |
| Protection of Endangered and Threatened Species (Flora and Fauna) |
| 2.10.2.9 |
| Asbestos Containing Material (ACM) |
| 2.10.3 |
| Sustainable Procurement and Practices |
| 2.10.3.1 |
| Environmentally Preferable Products |
| 2.10.3.2 |
| Use of Recovered Materials |
| 2.10.3.3 |
| Use of Biobased Products |
| 2.11 |
| Disaster Preparedness |
| 2.15.1 |
| Notification to the Government for Work Above the FFP Limitations |
| 2.15.2 |
| FFP Exhibit Line Item Numbers (ELINs) |
| 2.15.3 |
| Common Output Level Standards (COLS) Options |
| 2.15.3.1 |
| Optional COLS CLINs for Region Funded Facility Services |
| 2.15.4 |
| Inventory Data Quantity Variation |
| 2.16.1 |
| Unit Priced Task (UPT) Work (Non-Negotiated) |
| 2.16.1.1 |
| Acceptance and Performance |
| 2.16.1.2 |
| Invoicing and Receiving Payment |
| 2.16.2 |
| Unit Priced Labor (UPL)Work (Negotiated) |
| 2.16.2.1 |
| IDIQ Preparation of Proposals |
| 2.16.2.1.1 |
| Labor Requirements |
| 2.16.2.1.2 |
| Material and Equipment Requirements |
| 2.16.2.2 |
| Issuance of Final Task Order |
0200000 - Management and Administration
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in J-0200000-01. |
| 2.2.1 |
| Government Regular Working Hours |
| The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Any other work outside Government regular working hours requires prior KO approval. |
| 2.2.1.1 |
| Observed Federal Holidays |
| The Government observes the following holidays: |
New Year's Day
01 January *
Martin Luther King, Jr.'s Day 3rd Monday in January
President's Day
3rd Monday in February
Memorial Day last Monday in May
Independence Day
04 July *
Labor Day
1st Monday in September
Columbus Day
2nd Monday in October
Veteran's Day
11 November *
Thanksgiving Day
4th Thursday in November
Christmas Day
25 December *
* Holidays falling on Saturday are observed on preceding Friday.
Holidays falling on Sunday are observed on following Monday.
| 2.2.1.2 |
| Restriction to Contractor Working Hours |
| If the Contractor desires to work during other than the Government's regular working hours, excluding work to be performed during specified hours, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours to the KO per Section F. |
| 2.2.2 |
| Wage Determinations |
| Not Used. |
| 2.2.3 |
| Requirements Hierarchy |
| Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on. |
| 2.3 |
| General Administrative Requirements |
| 2.3.1 |
| Required Conferences and Meetings |
| The Contractor may be required to attend administrative and coordination meetings. The Contractor should anticipate meeting with the Government weekly during the first month of the contract. Thereafter, meetings will be as often as necessary at the discretion of the KO, but not less than monthly. |
| 2.3.2 |
| Training for Maintenance and Operation of New and Replacement Systems and Equipment |
| When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government. |
| 2.3.3 |
| Partnering |
| To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps. |
The project’s characteristics including risk level, visibility, technical complexity, and monetary threshold determine the process level to be used. As such a Contract Partnering Level C applies to this contract.
| 2.3.3.1 |
| Contract Partnering Level C |
| This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners. |
| 2.3.3.2 |
| Contract Partnering Administration |
| Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. The initial session must be scheduled as soon as possible after award of the contract. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member. |
The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.
For more information concerning Partnering refer to NAVFACINST 11013.40, which can be viewed in the Government’s Contracts Office.
| 2.3.3.3 |
| Contract Partnering Session Attendees |
| The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel. |
*President/Vice President
*Contract/Project Manager
*Supervisor/Superintendent
*Quality Manager
*Safety Manager
Sub-contractor Reps
| 2.3.4 |
| Permits and Licenses |
| The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable European, Host Nation, U.S. Federal, and local laws and regulations. The Contractor shall submit copies of permits and licenses per Section F. |
| 2.3.5 |
| Insurance |
| The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period. |
| 2.3.5.1 |
| Certificate of Insurance |
| The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause. |
| 2.3.5.2 |
| Minimum Insurance Amounts |
| The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage: |
Comprehensive General Liability: $500,000 per occurrence
Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage
Workmen's Compensation: As required by Italian law Other as required by Host Nation and local law
| 2.3.6 |
| Protection of Government Property |
| During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government. |
| 2.3.7 |
| Government Information Technology (IT) System |
| Not Used. |
| 2.3.8 |
| Instructions, Directives, and References |
| Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in J-0200000-02 and in spec item 2 of applicable Technical Specifications. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract. |
| 2.3.9 |
| Invoicing Procedures |
| Invoicing procedures will be discussed at the pre-performance meeting. |
| 2.3.10 |
| Forms |
| It is the intent of Government that all forms required for accomplishment of work in this PWS be accessed electronically. The Department of Defense Forms Program site at: www.dior.whs.mil provides access to an inventory of DOD, Navy, GAO and GSA forms, frequently asked questions, and downloading instructions. It shall be the Contractor’s responsibility to duplicate the required forms as necessary for accomplishment of the work. In the event that a form is unavailable electronically, the Contractor shall develop and provide a form sample to the KO for approval. |
| 2.3.11 |
| Cost Account Code (CAC) Reporting |
| Not Used. |
| 2.4 |
| Government-Furnished Property, Materials and Services |
| In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract. |
| 2.4.1 |
| Government-Furnished Facilities (GFF) |
| Limited space within the various buildings for storage of day-to-day supplies and tools only. The Government will not provide office or operational facilities (other than that space designated above) to the Contractor. |
| 2.4.2 |
| Government-Furnished Utilities |
| The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain appropriate U.S. Navy approved backflow prevention devices as per NFESC User’s Guide UG-2029-ENV on connections to domestic water lines and electrical transformer provisions on connections to electric lines. If Contractor is to fill equipment tanks, proper air gap needs to be provided, or appropriate backflow preventer to avoid cross connection between potable and non-potable water systems. Meet all local and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government. |
| 2.4.3 |
| Government-Furnished Materials (GFM) |
| Unless otherwise specified in the technical annexes, all materials to be used for work under this contract shall be furnished by the Contractor. However, certain task orders may require the Contractor to use/install materials furnished by the Government. |
| 2.4.4 |
| Government-Furnished Equipment (GFE) |
| Unless otherwise specified in the technical annexes, all equipment to be used for work under this contract shall be furnished by the Contractor. However, certain task orders may require the Contractor to use/install equipment furnished by the Government. |
| 2.5 |
| Contractor-Furnished Items |
| Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract. |
| 2.6 |
| Management |
| The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met. |
| 2.6.1 |
| Work Reception |
| The Contractor shall provide the capability to receive, prioritize, correspond, and respond to service requests, other requests, and task orders during Government regular working hours and provide a point of contact with the capability to accept and issue any emergency request 24 hours a day throughout the year. |
| 2.6.2 |
| Work Control |
| The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO. A status report of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours. |
| 2.6.3 |
| Work Schedule |
| The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls. |
| 2.6.4 |
| Deliverables |
| Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F. |
| 2.6.5 |
| Service Interruptions |
| If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants and customers at least fifteen calendar days prior to the event. The request for authorization will include the date, type of service to be interrupted, the interruption starting and ending time (within plus or minus 15 minutes). Contractor shall not proceed without prior approval. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable. Compliance with NAVSUPPACT NAPLES INSTRUCTION 11300.3E N4 is required. |
| 2.6.6 |
| Computerized Maintenance Management Systems (CMMS) |
| The Contractor shall provide a CMMS to manage, as minimum, all service operations performed in 1502000 Facility Investment. Required service performance data fields shall satisfy all deliverable requirements as required in 1502000 Facility Investment. The Contractor CMMS shall be capable of generating the reports addressed in spec item 2.6.2. |
| 2.6.7 |
| Quality Management System (QMS) |
| The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address: |
· Accurate documentation of work processes, procedures, and output measures.
· A systematic procedure for assessing compliance with performance objectives and standards.
· Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.
· Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.
| 2.6.7.1 |
| Quality Management (QM) Plan |
| The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall show QMS methodology and approaches used under this contract and is required to ensure that the Contractor has developed sufficiently responsive and cost effective procedures to deliver adequate services. A QM Plan also serves as a basic information and reference document describing the methods, procedures, and controls that the Contractor intends to use in providing the required services. The QM Plan will be used by the Government, particularly the various base departments, customer commands, and individuals who are recipients of the service. |
The Contractor shall update and revise methods, procedures, and controls on a continuing basis, as required by physical or operational changes. Accordingly, revised portions of the QM plan shall be submitted to the KO for approval 30 days prior to enacting such changes. Approved QM Plans shall be followed until revisions are approved. Approval of a QM Plan does not preclude full conformance with the specifications. QM Plans shall be submitted for all annexes/sub-annexes identified in this PWS.
| 2.6.7.2 |
| Quality Inspection and Surveillance |
| The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of termination of the contract. |
| 2.6.7.3 |
| Quality Inspection and Surveillance Report |
| The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance. |
| 2.6.8 |
| Property Management Plan |
| Not Used. |
| 2.6.9 |
| System and Equipment Replacement |
| The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use. The KO will furnish available information for the existing systems and equipment. |
| 2.7 |
| Personnel Requirements |
| The Contractor shall comply with the personnel requirements stated below. |
| 2.7.1 |
| Key Personnel |
| The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications. Key personnel are addressed in spec items 2.7.1.1 through 2.7.1.5 below. |
The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel for this contract. The chart shall include names of personnel, their position title in this contract, and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.
Unless otherwise specified, the Contractor shall not assign more than one duty/function to the same individual.
Within ten calendar days following contract award, the Contractor shall provide to the KO all mobile phone numbers where its key personnel can be contacted at any time during the performance of this contract.
| 2.7.1.1 |
| Project Manager (PM) |
| The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be available on-site during regular hours within two hours after the Government’s request. |
The PM may be the same person as the SSHO and the Environmental/Energy Manager but shall have fulfilled the pre-requisite qualification and experience.
| 2.7.1.2 |
| Quality Manager (QM) |
| The Contractor shall provide a QM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met. The QM or alternate shall be available on-site during regular hours within one hour after the Government’s request. |
The QM may be the same person as the SSHO and the Environmental/Energy Manager but shall have fulfilled the pre-requisite qualification and experience.
| 2.7.1.3 |
| Site Safety and Health Officer (SSHO) |
| The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract: |
The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent within the last five years and an average of at least 24 hours of safety training per year for the past five years.
The SSHO may be the same person as the Environmental/Energy Manager but shall have fulfilled the pre-requisite qualification and experience.
| 2.7.1.4 |
| Environmental/Energy Manager |
| The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy. |
The Environmental/Energy Manager shall have a minimum two years experience with environmental procedures similar to those of this contract; familiarity with Environmental Management Systems (EMSs); and knowledge of environmental regulations and applicable energy laws and policy (including energy and water reduction requirements and renewable energy requirements) that are applicable to operations similar to those of this contract.
The Environmental/Energy Manager may be the same person as the SSHO but shall have fulfilled the pre-requisite qualification and experience.
| 2.7.1.5 |
| On-Site Supervisors |
| The Contractor shall provide at least two On-Site Supervisors, one at Support Site and one at Gaeta. These individuals shall be capable of communicating with Government personnel on matters pertinent to the day-to-day execution of this contract. These individuals shall be physically available at all times at the above locations during regular working hours, and within two hours for any requests made outside regular working hours. An on-site supervisor shall also be available within two hours from request (during regular hours only) at any areas designated within the scope of this contract other than Support Site and Gaeta. |
| 2.7.2 |
| Employee Requirements |
| The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Competent personnel shall be provided as required. |
| 2.7.2.1 |
| Employee Appearance |
| The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges. |
| 2.7.2.2 |
| Employee Conduct |
| Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner. Work shall be performed so as to minimize disruption to Government personnel: unnecessary/excessive noise, loitering, etc. shall be avoided. Eating or smoking shall not be done by Contractor's personnel while performing duties. Smoking is permitted only in those areas designated by the Commanding Officer as smoking areas. |
| 2.7.2.3 |
| Identification as Contractor Employee |
| Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. |
| 2.7.2.4 |
| Removal of Employees |
| The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security. |
| 2.7.2.5 |
| Proof of Legal Residency |
| The Contractor’s employees shall provide Italian Citizenship certificate to the KO prior to start of any work onsite. No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of Italian citizenship, or, if an alien, legal residency within the Italian State is confirmed. |
| 2.7.3 |
| English-Speaking Personnel |
| All Contractor’s Key Personnel addressed in spec items 2.7.1.1 through 2.7.1.5 shall be able to communicate fluently in the English language with Government personnel on matters pertinent to the execution of this contract. The KO shall have the right to determine, without the appeal of such decision, whether the proposed representatives have sufficient technical and lingual capabilities. The Contractor shall immediately replace any individual not acceptable to the KO. |
All other Contractor’s personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.
| 2.8 |
| Security Requirements |
| The Contractor shall comply with all DoD and DoN instructions, policies, statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. |
| 2.8.1 |
| Employee Listing |
| The Contractor shall maintain a current Employee List and submit per Section F. The list shall include, as minimum, employee’s name, date of birth, and relevant duties assigned. |
| 2.8.2 |
| Vehicles |
| All Contractor’s vehicles shall display a valid state license plate that complies with Italian Vehicle Code. Vehicles shall meet all other requirements of the Italian Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable. |
In order to minimize traffic/parking congestion, number of Contractor’s vehicles allowed to enter the base(s) will be at discretion of the KO and Base rules and regulations.
| 2.8.3 |
| Passes and Badges |
| All Contractor employees shall obtain the required employee and vehicle passes. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within 10 calendar days. Immediately report instances of lost or stolen badges to the Contracting Officer. |
| 2.8.4 |
| Access to Installation |
| Contractor’s vehicles and personnel accessing the military installation may be subject to security inspections by the Host Nation and U.S. security forces personnel. The Contractor shall cooperate fully with security forces personnel performing inspections. |
Requests to obtain the required employee and vehicle passes shall be submitted per Section F. The Contractor shall furnish a completed APPLICATION FOR CNRE INSTALLATION ACCESS PASS form for all personnel/vehicles requesting passes. The form will be provided by the KO.
| 2.8.4.1 |
| NCACS Program |
| Not Used. |
| 2.8.4.2 |
| One-Day Passes |
| Not Used. |
| 2.8.5 |
| Access to Buildings |
| The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period. |
| 2.8.6 |
| Access Arrangements |
| The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction. |
| 2.8.7 |
| Security Clearances |
| Not Used. |
| 2.8.8 |
| Trustworthiness Security – Navy Contract/Task Orders |
| Not Used. |
| 2.9 |
| Contractor Safety Program |
| The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the following US and European/Italian standards: |
· U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1
· Public Law 91-596, Occupational Safety and Health Act
· Decreto Legislativo n. 81 del 9 aprile 2008
· Decreto Ministeriale n. 37 del 22 gennaio 2008
· Ispettorato di Sicurezza Sul Lavoro (ISPESL) regulations
In case of conflict between US and European/Italian standards, the most stringent of the standard shall apply.
| 2.9.1 |
| Accident Prevention Plan (APP) |
| The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site. |
The APP shall follow the format and include all elements addressed in Appendix A of EM 385-1-1. The APP shall incorporate Activity Hazard Analyses (AHAs) and Occupational Risk and Compliance Plans and Programs that are relevant to the site specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract.
The Contractor shall submit an APP for acceptance per Section F. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and Occupational Risk and Compliance Plans and Programs as specified below.
| 2.9.2 |
| Activity Hazard Analysis (AHA) |
| The Contractor shall prepare Activity Hazard Analyses (AHAs) for all applicable common recurring work activities performed under this contract. AHAs for recurring work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required. AHAs for non-recurring and one-time (e.g., IDIQ task orders) work occurrences shall be submitted at least two working days prior to start of work. Specifically: |
· For FFP contract modifications where changes are germane to the original contract, the Contractor shall revise applicable AHAs within 15 calendar days after modification is signed.
· For combination FFP/IDIQ contracts, the Contractor shall submit an AHA on task orders, with the associated proposal, whenever the service environment or required task is different from the firm-fixed-priced services.
· For construction (including renovation or alteration) task orders placed on the IDIQ portion of contract, the Contractor shall submit a separate AHA for each task order with the associated proposal.
AHAs shall follow format of Figure 1-2 of EM 385-1-1 and shall explain the following as detailed in the EM 385-1-1:
· The steps of the service process;
· Identify potential hazards that exist as a result of the Contractor’s service process within the environment;
· Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;
· Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;
· Inspection requirements to assure service activity is safe; and
· Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.
During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO for review and acceptance.
| 2.9.3 |
| Occupational Risk and Compliance Plans |
| The Contractor shall develop, provide and implement occupational risk and compliance plans, as specified below, as necessary for the situation or types of work to be performed under this contract. These plans shall be submitted with the APP and shall be updated as situations change. Additional plans as referenced in Appendix A of EM 385-1-1 shall be developed as applicable when new types of work are required under this contract. |
| 2.9.3.1 |
| Abrasive Blasting Plan |
| Not Required. |
| 2.9.3.2 |
| Access/Haul Road Plan |
| Not Required. |
| 2.9.3.3 |
| Alcohol and Drug Abuse Prevention Plan |
| The Contractor shall develop an alcohol and drug abuse prevention plan to explain how it will satisfy the drug-free work force requirement as stated in DFARS Clause 252.223-7004 and include elements addressed in paragraph 01.C.02 of EM 385-1-1. |
| 2.9.3.4 |
| Asbestos Abatement Plan |
| The Contractor shall develop an asbestos abatement plan, as applicable, to include elements addressed in paragraph 06.B.05 of EM 385-1-1 and any other local regulatory standards. |
| 2.9.3.5 |
| Confined Space Program |
| The Contractor shall develop an activity/site-specific confined space program to include elements addressed in paragraph 34.A of EM 385-1-1 and comply with relevant requirements in 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926, and any other local regulatory standards such as, but not limited to, DPR 177/11. |
| 2.9.3.6 |
| Critical Lift Plan |
| The Contractor shall develop a critical lift plan to explain how it will conduct any lifts at 75 percent or more of the crane or hoist capacity (or lifts over 50 percent of the capacity on a barge mounted mobile crane’s hoists) for any radius of lifts and include elements addressed in Paragraph 16.H of EM 385-1-1 and comply with requirements in ASME B30.22, ASME B30.3; ASME B30.5, and ASME B30.8. |
| 2.9.3.7 |
| Demolition Plan |
| The Contractor shall develop a plan to explain how it will safely dismantle and remove all demolished building components and debris off Government property. The Contractor shall provide an engineering survey and demolition plan developed by a registered professional engineer to include elements addressed in paragraph 23.A.01 of EM 385-1-1. |
| 2.9.3.8 |
| Emergency Response Plans |
| The Contractor shall develop emergency response plans to ensure safe evacuation and personnel safety in the event of fire or other emergency that include elements addressed in paragraphs 01.E, 03.A, 03.D, and 19.A.04 of EM 385-1-1. |
| 2.9.3.9 |
| Excavation/Trenching Plan |
| The Contractor shall develop an excavation/trenching plan to include elements addressed in paragraph 25.A.01 of EM 385-1-1. |
| 2.9.3.10 |
| Fall Prevention and Protection Plan |
| The Contractor shall develop a site specific fall prevention and protection plan to protect and prevent its service workers from falling from heights of 1.8m (6 feet) or more. This plan shall include elements addressed in paragraph 21.C of EM 385-1-1 and ANSI A10.32, ANSI Z359.1, and ANSI/ASSE A10.34. A competent person for fall protection shall prepare and sign the plan. |
| 2.9.3.11 |
| Fire Prevention Program |
| The Contractor shall develop a fire prevention program to include a fire prevention plan and annual survey to include elements addressed in paragraph 06.C and 09.A of EM 385-1-1, NFPA 10, NFPA 241, NFPA 51B, NFPA 70, and NFPA 70E. |
| 2.9.3.12 |
| Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan |
| Not Required. |
| 2.9.3.13 |
| Hazardous Energy Control Program |
| The Contractor shall develop a hazardous energy control program to include elements addressed in paragraph 12.A.01 of EM 385-1-1. |
| 2.9.3.14 |
| Health Hazard Control Program and Hazard Communication Program |
| The Contractor shall develop a project-specific health hazard control program and chemical hazard communication program to include elements addressed in paragraphs 06.A and 06.B of EM 385-1-1 and 29 Code of Federal Regulations (CFR) 1910.120 or 1926.59 requirements. |
| 2.9.3.15 |
| Heat/Cold Stress Monitoring Plan |
| The Contractor shall develop a heat/cold stress monitoring plan to include elements addressed in paragraph 06.I.02 of EM 385-1-1. |
| 2.9.3.16 |
| Lead Compliance and Abatement Plan |
| The Contractor shall develop a lead compliance and abatement plan to include elements addressed in paragraph 06.B.05 of EM 385-1-1 and 29 CFR 1910.1025 and 29 CFR 1926.62. |
| 2.9.3.17 |
| Radiation Safety Program |
| The Contractor shall develop a radiation safety program to include elements addressed in paragraph 06.E.03 of EM 385-1-1. |
| 2.9.3.18 |
| Respiratory Protection Program |
| The Contractor shall develop a respiratory protection program to include elements addressed in paragraph 05.G of EM 385-1-1 and the OSHA’s respiratory protection standard specified in 29 CFR 1910.134. |
| 2.9.3.19 |
| Site Sanitation Plan |
| The Contractor shall develop a site sanitation plan to include elements addressed in Section 2 of EM 385-1-1. |
| 2.9.3.20 |
| Temporary Facility Layout Plan |
| The Contractor shall develop a temporary facility layout plan to include elements addressed in paragraph 04.A.01 of EM 385-1-1. |
| 2.9.3.21 |
| Underground Emergency Rescue Plan |
| The Contractor shall develop an underground emergency rescue plan to include elements addressed in paragraph 26.A of EM 385-1-1. |
| 2.9.4 |
| Accident and Damage Reporting |
| The Contractor shall notify the KO of all damages, accidents, mishaps, and near misses that occur on or related to Government property as soon as practical, but not later than four hours. |
For recordable injuries and illnesses, property damage accidents resulting in at least $2,000 in damages, and Weight Handling Equipment (WHE) accidents, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident.
(a) For recordable injuries and illnesses and property damage accidents resulting in at least $2,000 in damages complete the Navy Contractor Significant Incident Report (CSIR) form and provide the report to the KO within 1 calendar day of the accident. The KO will provide a blank copy of any required or special forms.
(1) Recordable Injuries or Illnesses. Any work-related injury or illness that results in:
(i) Death, regardless of the time between the injury and death, or the length of the illness;
(ii) Days away from work (any time lost after day of injury/illness onset);
(iii) Restricted work;
(iv) Transfer to another job;
(v) Medical treatment beyond first aid;
(vi) Loss of consciousness; or
(vii) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.
(b) For WHE accidents (including rigging gear accidents) complete the WHE Accident Report (Crane and Rigging Gear) form and provide the report to the KO within 30 calendar days of the accident. The KO will provide a blank copy of the accident report form.
(1) WHE Accident. A WHE accident occurs when any one or more of the six elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load; derailment; two-blocking; overload; and/or collision, including unplanned contact between the load, crane, and/or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occur. A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.).
Comply with current 29CFR1904 for OSHA/HIOSH record keeping and reporting requirements.
| 2.9.4.1 |
| Accident Reporting Notification |
| The Contractor shall report all accidents, mishaps, and near misses to the KO in a timely manner as described below: |
· An Initial Accident Reporting Notification Report shall be developed by the Contractor and provided to the KO immediately after that an accident, or near miss, has occurred. The Contractor may not have all the facts and information regarding the actual incident or near miss at the time of the initial report. However, it is the Government’s desire to receive notification of all mishap situations as early as possible.
· The Contractor shall develop a Follow-on Accident Reporting Notification Report and shall and provide a copy to the KO by close of business the day of the accident, or if the accident occurs after hours, at start of business the following morning. Follow-on reports shall be required daily until the Contractor can send a final, conclusive report of the nature, cause, and outcome of the accident.
· The Contractor shall provide a Final Accident Reporting Notification Report of the accident to the KO within 24 hours after completing the investigation of the accident.
| 2.9.5 |
| Fire Protection |
| The Contractor shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials. |
| 2.9.6 |
| Enterprise-wide Contractor Manpower Reporting Application (ECMRA) |
| The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for NAVFAC Europe, Africa and Southwest Asia (EURAFSWA) via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil. |
| 2.9.7 |
| OSHA Citations and Violations |
| The Contractor shall correct violations and citations promptly and provide a copy of each OSHA citation and OSHA report with written OSHA Citations and Violations Corrective Action Report to the KO within 48 hours after receiving a citation. |
| 2.9.8 |
| Safety Inspections and Monitoring |
| The Contractor shall conduct inspections of its work areas, job sites, and work crews every day work is being performed to ensure that all Contractor operations are being conducted safely. These inspections shall ensure: |
· The site is safe and free of job-site hazards
· Proper PPE is being utilized and worn.
· Safe work practices and processes are being followed.
· Workers are familiar with the hazards covered in the respective AHA for that work activity.
· All equipment and tools are in good condition and being used safely.
The Government reserves the right to inspect and monitor Contractor operations for safety compliance. In general, the Government approach will be to conduct Performance Assessment on the quality and effectiveness of the Contractor’s safety program. The Government reserves the right to stop any work activity when it deems danger is imminent. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government. Contractor safety records shall be available to the KO upon request.
Whenever the KO becomes aware of any safety noncompliance or any condition which poses a serious or imminent danger or hazard to the health or safety of the public or Government Personnel, the KO will notify the Contractor orally, with written confirmation, and request immediate corrective action. This notice, when delivered to the Contractor’s representative or SSHO, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving this notice, the Contractor shall immediately take corrective action. If the Contractor fails, delays, or refuses to promptly take corrective action, the KO may issue a stop work order for all or part of the services or work until satisfactory corrective action has been taken. Whenever such a stop work order has been issued, the Contractor shall waive all equitable adjustments to the contract related to the stop work ordered issued.
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