RFP Attachment J.C-1 C-1503020 Pest Control

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Base Operating Services for NSA Gaeta and NSA Gricignano, Italy
Solicitation number
N6247013R3011
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J.C-1 C-1503020

Text of this file

N62470-13-R-3011

1503020 – Pest Control

Table of Contents

Spec Item
Title
1
General Information
1.1
Concept of Operations
2
Management and Administration
2.1
Definitions and Acronyms
2.2
Personnel
2.2.1
Certification, Training, and Licensing
2.3
Special Requirements
2.3.1
Business Licensing
2.3.2
Permits
2.3.3
Vehicles
2.3.4
Equipment
2.3.5
Pesticides
2.3.6
Disposal
2.3.7
Spills and Decontamination
2.3.8
On-Site Mixing
2.3.9
On-Site Materials Storage
2.3.10
Occupied Spaces
2.3.11
Personal Protective Equipment
2.4
References and Technical Documents
3
FFP Work
3.1
Scheduled Pest Control Services
3.1.1
Nuisance Pest Control
3.1.2
Disease Vector or Health Pest Control
3.1.3
Vertebrate Pest Control
3.2
Unscheduled Pest Control Services
3.2.1
Service Requests
3.3
Pest Management Reporting
4
IDIQ Work

1503020 - Pest Control

Spec Item
Title
Description
1
General Information
The Contractor shall provide all labor, management, supervision, tools, materials and equipment required to perform pest control services at NSA Naples, Italy, Gaeta Department. Pest Control services at Gricignano Support Site are provided by means other than this contract.
1.1
Concept of Operations
The Government’s integrated pest management (IPM) program is intended to emphasize surveys, establish control thresholds, and maintain documentation to track the effectiveness and safety of control efforts. IPM may include techniques such as education, habitat modification, biological control, genetic control, cultural control, mechanical control, physical control, regulatory control, and where necessary, the judicious use of least-hazardous pesticides. Pesticides, when needed, shall be selected consistent with IPM principles in order to minimize negative impacts on human health and the environment. The Government’s IPM program/plan may be obtained, in electronic format, by submitting request to KO.

The Contractor shall perform pest control services in conformance with the Integrated Pest Management Plan (IPMP) to prevent and control the following pests:

--Unwanted vegetation and invasive plants

--Nuisance, lawn, turf and ornamental, and disease vector and health arthropod and invertebrate pests

· cockroaches

· bees

· wasps

· ants

· fleas

· silverfish

· stored product pests

· mosquitoes --Vertebrate pests

· mice

· rats

· bats

· feral dogs and cats

· other nuisance mammals

· pigeons and other nuisance birds The following services are not included in this Template:

Pest Control services do not non-chemical vegetation control, i.e. mowing or trimming. This is included in 1503050, Grounds Maintenance and Landscaping.

1503020 - Pest Control

Spec Item
Title
Description
2
Management and Administration
2.1
Definitions and Acronyms
Definitions and Acronyms are listed in J-1503020-01.
2.2
Personnel
The Contractor shall provide personnel with qualifications, technical knowledge, experience and skills required for efficient operations within the pest control function.
2.2.1
Certification, Training and Licensing
All Contractor personnel who apply pesticides shall be certified by the country of Italy in the categories required to perform the work specified in this contract. All work performed shall be in accordance with local laws and installation regulations. Proof of certification shall be provided per Section F.
2.3
Special Requirements
2.3.1
Business Licensing
The Contractor shall possess a business license issued by the Italian applicable authority to provide pest control services. Proof of licensing shall be provided per Section F.
2.3.2
Permits
The Contractor shall obtain all necessary permits required to perform the work in this contract. A copy of any applicable permit shall be provided per Section F.
2.3.3
Vehicles
Vehicles used to transport pesticides shall be equipped with a fire extinguisher, a spill containment kit capable of containing any potential pesticide spill, an emergency eye wash station, at least two gallons of emergency wash water for personal decontamination, and a first aid kit. All pesticides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle. Vehicles shall not be left unattended at any time unless properly locked and secured. Pest control vehicles shall be marked per local regulations. All vehicles shall be maintained with a clean and orderly appearance, free from pesticide residues or grime buildup. Vehicles shall not be cleaned, washed, or rinsed on Government property.
2.3.4
Equipment
The Contractor shall provide repair and maintenance as necessary to keep all equipment in good operating condition, and take appropriate action regarding the following:

All tanks, hoses, pumps, control valves, and gauges shall be free of visible deterioration, shall not leak, and shall operate at the manufacturer's recommended rates and pressures. Equipment that has failed shall be replaced or repaired by the Contractor prior to resuming operations.

Screens, strainers, and filters shall be used and maintained per the pump, sprayer, and nozzle manufacturer's instructions.

Spray nozzles shall deliver spray patterns as specified by the nozzle manufacturer. Nozzles that become clogged or eroded shall be repaired or replaced by the Contractor prior to resuming operations.

Ultra-Low Volume (ULV) equipment shall be calibrated to assure proper flow rate and droplet size of pesticide as required by the label. ULV equipment shall be calibrated, including droplet size analysis, 15 days prior to start of work and thereafter every 50 hours of use (or per manufacturer's recommendations), or when the machine is repaired. Calibration and droplet analysis reports, when required, shall be maintained on file and submitted per Section F.

All pesticide dispersal equipment, including bait stations and trays, shall be clearly and plainly marked with "DANGER"..."PESTICIDES", or as required by applicable regulations.

Specific equipment requirements relevant to individual Pest Groups are further delineated in the Pest Group Requirements in Section J.

2.3.5
Pesticides
All pesticides must be used in accordance with local laws, installation regulations, and any requirements identified in Section J attachments. All pesticides shall be procured, processed, handled, and applied in strict accordance with the manufacturer's label. Only pesticides on the Armed Forces Pest Management Board or an approved registered Italian pesticides approved in writing by the appropriate pest management consultant can be used.

The Contractor shall maintain a book of labels and Material Safety Data Sheets (MSDSs) in both english and italian languages for pesticides they use or intend to use, and have it readily available for the KO's inspection at all times.

Planned Pesticide Use Sheets, provided in J-1503020-02, including labels and MSDS for each pesticide intended for use, shall be submitted per Section F with the Contractor’s Work Plan. Approvals may be made for and limited to specific pests and sites. Any proposed changes in pesticide usage shall be submitted per Section F to the KO for approval at least five business days in advance of the anticipated use.

2.3.6
Disposal
All pesticides, rinse water, and containers shall be disposed of per pesticide label directions. The Contractor shall dispose of any pesticides, pesticide containers, pesticide residue, pesticide rinse water, or any pesticide contaminated articles at an authorized disposal area off-site from the installation.
2.3.7
Spills and Decontamination
Any spills of hazardous substances resulting from Contractor’s operations under this annex shall be contained, cleaned-up, decontaminated, and disposed of in accordance with local laws and applicable DoD policies, instructions, and guidance listed in J- 1503020-03.
2.3.8
On-Site Mixing
The Contractor shall not mix pesticides on Government property unless specifically authorized by the KO. If mixing is authorized, it shall be done at an approved Government furnished facility or over an approved containment device. All water sources shall be equipped with proper back-flow prevention devices. An air gap shall be maintained between the water source and the pesticide tank.
2.3.9
On-Site Materials Storage
The Contractor shall not store pesticides on Government property unless specifically authorized by the KO. If storage is authorized, it shall be done at an approved Government furnished facility, if available.
2.3.10
Occupied Spaces
Liquid or aerosol pesticides shall not be applied in occupied spaces when people are present. Dust pesticide formulations shall not be applied in occupied spaces if the dust can be carried by air currents to people. Gel baits, cockroach, rodent, and ant bait stations, or other pesticide formulations that do not volatize or drift in air currents may be applied in occupied spaces.
2.3.11
Personal Protective Equipment (PPE)
The Contractor shall provide PPE to each of their pest control applicators. This equipment shall include, at a minimum, the PPE required by the pesticide label and MSDS.
2.4
References and Technical Documents
References and Technical Documents are listed in J-1503020-03.

1503020 - Pest Control

Spec Item
Title
Performance Objective
Related Information
Performance Standard
3
FFP Work
The Contractor shall provide pest control services to ensure pests are controlled in a proper and timely manner.
The Contractor shall comply with the Integrated Pest Management Plan (IPMP), and applicable DoD and OPNAV Instructions, and local regulations.

Common Output Level Standards (COLS) are defined by Commander, Navy Installations Command (CNIC) for Navy Shore Commands. Services and associated requirements are specified for the Base Measures of COL3 and COL4 as shown in J-1503010-04. The Contractor shall provide services at the frequencies specified based on the awarded CLINs (for the selected COL level) listed in Section B.

The Contractor shall develop and execute a Contractor’s Work Plan (CWP) for pest control. The CWP shall adhere to applicable References and Technical Documents contained in J-1503020-03 and the Guidance for Contractor Work Plan provided in J-1503020-05. The CWP shall be submitted per Section F.

The Contractor shall report conditions that promote or are conducive to pest infestations. These include sanitation problems, improper food storage practices, inadequate exclusion policies, or damaged or missing exclusion devices or the like. The Contractor shall report these conditions per Section F. Report must be legible and can be submitted electronically or hand-written.

Pests are controlled to levels and within times specified in the Pest Group Requirements in Section J.

3.1
Scheduled Pest Control
The Contractor shall provide scheduled pest control services to ensure the appearance and infestation of pests are controlled in a proper and timely manner.
Scheduled pest control services shall include both inspection and treatment of the following categories of pests: nuisance pests, disease vector and health pests, turf and ornamental plant pests, vegetation management, pests and vertebrate pests.

The Contractor shall perform pest control for disease vectors and pests that may adversely affect the DoD mission and military operations; the health and well being of people; and structures, material, and property.

Preventive applications of pesticide in the absence of a pest or signs/symptoms of a pest are prohibited.

Pests are controlled to levels and within times specified in the Pest Group Requirements in Section J.

Pest surveys are conducted at the Frequencies for Scheduled Work specified in J-1503020-06.

3.1.1
Nuisance Pest Control
The Contractor shall control nuisance pests to ensure facilities are free from nuisance pests.
The Contractor shall perform scheduled pest control for Nuisance Pests at the facilities listed on the Frequencies for Scheduled Work table in J-1503020-06.

The following nuisance pests/pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Nuisance Pest Requirements in J-1503020-07:

· 001 Ant Control

· 002 Arthropod Control in Food Handling Establishments

· 003 Cockroach Control

· 004 Flea Control in and Around Buildings and Structures

· 005 Miscellaneous Arthropod Pest Control

· 006 Stored Product Pest Control (Arthropods) Pest surveys are conducted at the Frequencies for Scheduled Work specified in J-1503020-06.

Pests are controlled to levels and within times specified for Nuisance Pest Requirements in J-1503020-07.

3.1.2
Disease Vector or Health Pest Control
The Contractor shall control disease vector or health pests to ensure facilities and breeding areas are free of disease vector or health pests.
The Contractor shall perform scheduled pest control for Disease Vector or Health Pests at the facilities listed on the Frequencies for Scheduled Work table in J-1503020-06.

The following disease vector or health pests/pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Disease Vector or Health Pest Requirements in J-1503020-08:

· 008 Adult Mosquito Control

· 009 Adult Mosquito Control - Residual

· 010 Adult Mosquito Surveillance

· 012 Bee, Wasp, Hornet, and Stinging Arthropod Control

· 013 Childcare Facilities/Sensitive Areas Pest Control

· 014 Filth Fly Control

· 015 Larval and Pupal Mosquito Control

· 016 Larval Mosquito Surveillance

· 017 Tick Survey and Control Outdoors

· 018 Fire Ant Control Pest surveys are conducted at the Frequencies for Scheduled Work specified in J-1503020-06.

Pests are controlled to levels and within times specified for Disease Vector or Health Pest Requirements in J-1503020-08.

3.1.3
Vertebrate Pest Control
The Contractor shall control vertebrate pests to ensure facilities are free of vertebrate pests.

The Contractor shall perform scheduled pest control for Vertebrate Pests at the facilities listed on the Frequencies for Scheduled Work table in J-1503020-06.

The following vertebrate pests/pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Vertebrate Pest Requirements in J-1503020-09:

· 027 Commensal Rodents In and Around Buildings and Structures

· 029 Pest Vertebrate Control Pest surveys are conducted at the Frequencies for Scheduled Work specified in J-1503020-06.

Pests are controlled to levels and within times specified for Vertebrate Pest Requirements in J-1503020-09.

3.2
Unscheduled Pest Control Services
The Contractor shall provide unscheduled pest control services to ensure the appearance and infestation of pests are controlled in a proper and timely manner.
Unscheduled pest control services are usually ordered for areas not being serviced on a regular basis.

The following pests are often included in unscheduled service:

1. Rodents

2. Ants

3. Cockroaches

4. Fleas

5. Mosquitoes Pests are controlled to levels and within times specified in the corresponding pest group requirements in Section J.

3.2.1
Pest Control Service Requests
The Contractor shall perform service requests to ensure the appearance and infestations of pests are controlled in a proper and timely manner.
The Contractor shall receive pest control service requests per the work reception requirements in Annex 2.

The Contractor shall schedule and perform pest control service requests in a way that minimizes disruptions to customers and Government operations.

The Contractor shall respond to pest control service requests in accordance with the response times stated for each pest group performance standard in Section J.

Pest control service requests are limited to a FFP ceiling of $750 to include labor and material cost.

The Contractor shall survey the area to determine the level of infestation prior to performing treatment.

The Contractor shall notify the KO upon determination that the pest control service request will exceed the specified limit of liability above per reporting requirements in Annex 2 prior to initiation of work. Once pest control service request work is initiated, the Contractor is responsible for all costs up to the limit of liability beyond which the Government may issue IDIQ work for work exceeding the Contractor’s limit of liability.

The Government may combine multiple services requirements recently received for the same general area, e.g., floor, of a building or structure into a single service request provided the Contractor’s pest control service request limit of liability is not exceeded.

Submit a monthly summary of completed pest control service requests per section F.

The Government has experienced an average of six to ten Pest Control Service Requests per year.

Pests are controlled to levels and within times specified in the corresponding pest group requirements in Section J

3.3
Pest Management Reporting
The Contractor shall report pest management operations to ensure the effectiveness and safety of control efforts can be monitored in a proper and timely manner.
The Contractor shall create and submit a completed electronic Pest Management Record for each pest management operation, both chemical and non-chemical, e.g., pest survey, pesticide application, service request, per section F.

Refer to the Pest Management Operations Report provided in J-1503020-10 for a sample of an online Pest Management Record.

The Contractor shall submit the Pest Management Operations Report per Section F using the NAVFAC PPMC approved NAVFAC Online Pesticide Reporting System (NOPRS) located at https://clients.emainc.com/PestManagementNET/PesticideLogon.aspx. Contact the regional NAVFAC PPMC to obtain a password and tutorial instructions on how to use the system.

Reports are accurate, complete and submitted within the time specified in each of the pest group requirements in Section J.

1503020 - Pest Control

Spec Item
Title
Performance Objective
Related Information
Performance Standard
4
IDIQ Work
IDIQ work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.
Refer to IDIQ ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.
Performance Standards for IDIQ work will be the same as those in Spec Item 3 where applicable.

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