RFP Attachment J.C-1 C-1503050 Grounds Maint Landscaping
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- Solicitation number
- N6247013R3011
About this file
J.C-1 C-1503050
Text of this file
N62470-13-R-3011
1503050 – Grounds Maintenance and Landscaping
Table of Contents
| Spec Item |
| Title |
| 1 |
| General Information |
| 1.1 |
| Concept of Operations |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2 |
| Personnel |
| 2.2.1 |
| Certification, Training, and Licensing |
| 2.3 |
| Special Requirements |
| 2.3.1 |
| Vehicles on Sidewalks or Lawns |
| 2.3.2 |
| Equipment Restrictions |
| 2.3.3 |
| Safety |
| 2.3.4 |
| Work Identification |
| 2.3.5 |
| Working Adjacent to Parking Areas |
| 2.3.6 |
| Access Coordination |
| 2.3.7 |
| Water Management |
| 2.3.7.1 |
| Water Conservation Plan |
| 2.4 |
| References and Technical Documents |
| 3 |
| FFP Work |
| 3.1 |
| Improved Grounds |
| 3.1.1 |
| Lawn Care |
| 3.1.1.1 |
| Mowing and Trimming |
| 3.1.1.2 |
| Edging |
| 3.1.1.3 |
| Lawn Maintenance |
| 3.1.2 |
| Vegetation Control |
| 3.1.3 |
| Irrigation Systems Operation |
| 3.1.4 |
| Shrub and Hedge Maintenance |
| 3.1.5 |
| Plant Maintenance |
| 3.1.6 |
| Plant Bed Maintenance |
| 3.1.7 |
| Tree Maintenance |
| 4 |
| IDIQ Work |
1503050 - Grounds Maintenance and Landscaping
| Spec Item |
| Title |
| Description |
| 1 |
| General Information |
| The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to provide grounds maintenance and landscaping services located at NSA Naples, Italy, Gaeta Department. |
Regular grounds maintenance and landscaping services at Gricignano Support Site are provided by means other than this contract. However, the Government reserves the right to order grounds maintenance services under the IDIQ portion of the contract, on an as-needed basis. Refer to IDIQ ELINs for items which may be ordered.
| 1.1 |
| Concept of Operations |
| The intent of 1503050 Grounds Maintenance and Landscaping is to specify the requirements related to lawn maintenance, vegetation removal, and debris removal within installation grounds parcels designated as improved areas. Services include mowing and trimming, edging, and irrigation systems operation. Weed control is limited to application of herbicides. |
The following services are not included in this Template:
· Exterior trash cans and debris removal within 1.5 meter of designated buildings. This is included in 1503010, Custodial.
· As required for weed control contiguous to buildings, streets, roads and railroad tracks included within this specification, 1503020 Pest Control is used for the application of herbicides and control of pests in grassed areas, on plants, trees, and shrubs.
· Maintenance and repair of irrigation system and components. This is included in 1502000, Facility Investment.
1503050 - Grounds Maintenance and Landscaping
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in J-1503050-01. |
| 2.2 |
| Personnel |
| The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to efficiently provide grounds maintenance and landscaping services. |
| 2.2.1 |
| Certification, Training, and Licensing |
| All Contractor’s personnel using herbicides shall be certified by the Italian Provincial Agricultural office as per local laws and regulations. |
Certified arborist shall be used for all tree pruning (IDIQ work).
| 2.3 |
| Special Requirements |
| 2.3.1 |
| Vehicles on Sidewalks or Lawns |
| Vehicles shall not be permitted on sidewalks or lawns without prior approval from the KO. The Contractor's request shall include the methods on how he intends to protect the lawns and sidewalks from damage. Replace or restore all lawns, plants, and property damaged by the Contractor to their original condition or better at no additional cost to the Government. |
| 2.3.2 |
| Equipment Restrictions |
| Fueling of miscellaneous gasoline-powered utility equipment like chain saws, grass cutters, mowers, trimmers, and pumps, shall be accomplished at least six meters from warehouses and other inert storage buildings. |
| 2.3.4 |
| Work Identification |
| The Contractor shall identify and recommend IDIQ work as appropriate to the KO. |
| 2.3.5 |
| Working Adjacent to Parking Areas |
| Work shall be performed with care on grounds adjacent to parking areas so as to prevent damage to parked vehicles. |
| 2.3.6 |
| Access Coordination |
The Contractor shall coordinate all access to performance areas through the KO.
| 2.3.7 |
| Water Management |
| The Contractor shall conform to waste and water management measures imposed on the Navy and the Navy-imposed water conservation requirements. |
| 2.3.7.1 |
| Water Conservation Plan |
| The Contractor shall develop and submit a Water Conservation Plan per Section F. The plan shall be in effect year round with emphasis on the rainy season (e.g., October through April) and other times of the year during heavy rain. The plan shall be signed and dated by the Contractor’s Project Manager and Quality Control Manager. At a minimum, the plan shall include the following: |
1. Procedures for ensuring water sprinklers are shut off during heavy rains.
2. Procedures for obtaining current information on weather conditions.
3. Procedures for notifying the Government prior to shutting off and turning on water sprinklers.
4. Procedures for maintaining all existing rain control devices during the entire contract period.
5. Procedures for periodic activation of all irrigation systems to ensure proper working condition of heads and proper spray patterns and that no water sprays onto paved areas, roads, or buildings.
6. Identification of areas that may require watering more than three times per week, exceeding Board of Water Supply guidance, in order to maintain the health/appearance of the grounds.
7. Identification of lawn areas that may need dethatching/aeration to improve the health of the lawn and reduce future watering requirements.
8. Identification of areas currently requiring manual watered (no irrigation system is present or an in ground manual irrigation system is present with no irrigation controller).
9. Description of how all contract performance standards will be met while complying with the Water Conservation Plan.
The Contractor may request changes by subsequent written addendum to the plan, which shall require the KO's approval.
| 2.4 |
| References and Technical Documents |
| References and Technical Documents are listed in J-1503050-02. |
1503050 - Grounds Maintenance and Landscaping
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 3 |
| FFP Work |
| The Contractor shall maintain improved grounds to ensure a sightly appearance. |
Work includes routine, seasonal and cyclic services.
Refer to 1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.
Common Output Level Standards (COLS) are defined by Commander, Navy Installations Command (CNIC) for Navy Shore Commands and are specified, for the Base Measures of COL3 and COL4, in J-1503050-03. The Contractor shall provide services as specified based on the awarded CLINs (for the selected COL level) listed in Section B.
Improved grounds acreage listed in the Site Maps provided in J-1503050-04 shall receive services at the associated standards shown in J-1503050-03.
The Contractor shall recycle all organic debris including grass clippings, brush, tree limbs, hedge clippings, etc. Organic debris shall be delivered to an approved recycling facility. All weight tickets for recycled debris shall be submitted with the invoice per Section F. Refer to the Recycling Reporting Form provided in J-1503050-05.
The Contractor shall submit MSDS sheets and catalog cut sheets or samples of all proposed chemical products per Section F.
Improved grounds are maintained per the specified Common Output Level Standards provided in J-1503050-03.
| 3.1 |
| Improved Grounds |
| The Contractor shall maintain improved grounds to ensure a sightly appearance. |
| Remove all clippings and trimmings, excluding grass clippings, in a timely manner to promote a neat and healthy appearance. |
Grass clippings not removed shall promote a neat and healthy appearance.
Fertilize vegetation in a manner that promotes health, growth, color and appearance. Fertilizer shall be applied in accordance with the manufacturer’s printed instructions. Fertilizer type shall be determined by the soil analysis tests performed by the Contractor. Provide a copy of the soil analysis test results and the proposed type of fertilizer to be used for acceptance prior to applying fertilizer per Section F.
Appearance of Improved Grounds is consistent with the specified COLS.
| 3.1.1 |
| Lawn Care |
| The Contactor shall maintain lawns to ensure a sightly appearance. |
Lawns are healthy and present a uniform appearance and a rich natural color consistent with the specified COLS.
| 3.1.1.1 |
| Mowing and Trimming |
| The Contractor shall maintain lawns to ensure a uniform grass height. |
| In areas with mixed species, the dominant species shall determine the accepted height. |
Grass adjacent to fencing, poles, walls, valves, trees, signs, valve boxes and other similar objects shall be trimmed to match the height and appearance of surrounding grass.
Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of debris that interferes with the mowing or trimming operation.
The acceptable grass heights for improved grounds work are identified within the Common Output Level Standards in J-1503050-03.
Grass is uniform in appearance.
Services are performed as specified by COLS listed in J-1503050-03.
| 3.1.1.2 |
| Edging |
| The Contractor shall maintain an edged cut to ensure a neat appearance. |
| Edge where grass meets any concrete or asphalt surface, where grass abuts planter beds, or wherever needed to maintain grass delineation. |
| Edging is uniform in appearance and vegetation does not encroach on ground structures. |
Services are performed as specified by COLS listed in J-1503050-03.
| 3.1.1.3 |
| Lawn Maintenance |
| The Contactor shall maintain lawns to ensure proper lawn health and promote growth. |
| Lawn maintenance service includes fertilization, weed control, de-thatching, aeration, over seeding, and treatment for prevention or correction of bare areas, ruts, holes, or dead vegetation. |
| Lawns are healthy and present a rich natural color. |
Services are performed as specified by COLS listed in J-1503050-03.
| 3.1.2 |
| Vegetation Control |
| The Contractor shall control undesired vegetation to ensure areas are free of undesired vegetation. |
| Remove unwanted vegetation from fence lines, fence fabric, brick walls, sidewalks, curbs, gutters, aggregate areas and paved surfaces including parking lots. |
Refer to 1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.
The Contractor shall develop and submit a schedule for the control of undesired vegetation per Section F.
Areas are maintained clear of undesired vegetation per the Contractor’s schedule.
Services are performed as specified by COLS listed in J-1503050-03.
| 3.1.3 |
| Irrigation Systems Operation |
| The Contractor shall operate irrigation systems to provide the appropriate amount of water to lawns and other vegetation. |
Irrigation shall be performed in a manner that promotes the health and growth of all vegetation and minimizes water consumption regardless of irrigation system conditions (coverage or functionality).
The Contractor shall be responsible for the proper application of water to performance areas.
The Contractor shall notify the KO of any inoperable irrigation system components within 24 hours of discovery. The Contractor shall be fully responsible for repairs resulting from Contractor’s negligence.
The current listing of irrigation systems and components, including locations, is shown in the Irrigation System Inventory provided in J-1503050-06.
Areas not covered by an automatic irrigation system shall be watered manually. Temporarily installed and portable irrigation systems shall be removed immediately following each use.
Irrigation provides proper health, growth, color, and appearance of grounds consistent with the specified COLS.
Irrigation is minimized to promote water conservation.
| 3.1.4 |
| Shrub and Hedge Maintenance |
| The Contractor shall maintain shrubs and hedges to ensure a healthy, uniform, neat appearance and to ensure there is no interference with pedestrians, vehicular traffic, and building encroachment. |
| Remove and properly dispose of dead, broken, damaged or diseased areas, and all other trimmings. |
Contractor is responsible for plant, shrub, and hedge replacement up to $50 per plant not to exceed 20 plants annually.
Shrubs and hedges are healthy and present a neat and uniform appearance consistent with the specified COLS.
Shrubs and hedges do not encroach on structures, pedestrian traffic, or vehicular traffic.
| 3.1.5 |
| Plant Maintenance |
| The Contractor shall maintain plants to ensure a healthy appearance and to ensure there is no interference with pedestrians, vehicular traffic, and building encroachment. |
| Remove and properly dispose of dead, broken, damaged or diseased areas, and all other trimmings. |
Contractor is responsible for plant replacement up to $50 per plant not to exceed 20 plants annually.
Plants are healthy and present a neat appearance consistent with the specified COLS.
Plants do not encroach on structures, pedestrian traffic, or vehicular traffic.
| 3.1.6 |
| Plant Bed Maintenance |
| The Contractor shall maintain plant beds to ensure a neat appearance and promote plant health. |
| Fertilize, edge, weed, and mulch plant beds as appropriate. |
Plants in flower beds shall be maintained in bloom year-round, by replacing the flower plants according to the season.
Plant beds present a neat appearance and promote the health of the plants consistent with the specified COLS.
| 3.1.7 |
| Tree Maintenance |
| The Contractor shall provide tree maintenance to ensure tree health and to prevent interference with pedestrian and vehicular traffic, and structure encroachment. |
| Tree maintenance includes staking, adjustment of ties and supports, removal of stakes; maintaining watering berms for existing plantings; fertilization; pruning for health and safety, grass clearance, seasonal cleanup; removing dead, damaged or diseased wood, or structurally weak limbs and branches. |
Remove branches that extend over buildings or power lines, and endanger roofs, windows, or hang within 2,5 meters vertically of sidewalks, parking lots, and driveways.
Pruning shall be accomplished by or under guidance of a certified arborist. Climbing devices that may cause damage to trees shall not be used.
Remove and properly dispose of dead, damaged or diseased limbs and branches, and all other cuttings at the end of each day.
Trees are healthy consistent with the specified COLS.
Trees do not encroach on structures, pedestrian traffic, or vehicular traffic.
All debris is removed and disposed of properly and within the specified time.
1503050 - Grounds Maintenance and Landscaping
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 4 |
| IDIQ Work |
| IDIQ work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order. |
| Refer to IDIQ ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. |
Performance standards for IDIQ work will be the same as those in Spec Item 3 where applicable.
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