RFP Attachment J.C-1 C-1502000 C Facility Investment
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- Solicitation number
- N6247013R3011
About this file
J.C-1 C-1502000
Text of this file
N62470-13-R-3011
1502000 – Facility Investment
Table of Contents
| Spec Item |
| Title |
| 1 |
| General Information |
| 1.1 |
| Concept of Operations |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2 |
| Personnel |
| 2.2.1 |
| Certification, Training, and Licensing |
| 2.3 |
| Special Requirements |
| 2.3.1 |
| Fire Alarm Tests |
| 2.4 |
| References and Technical Documents |
| 3 |
| FFP Work |
| 3.1 |
| Service Requests |
| 3.1.1 |
| Emergency Service Requests |
| 3.1.2 |
| Urgent Service Requests |
| 3.1.3 |
| Routine Service Requests |
| 3.2 |
| Preventive Maintenance (PM) Program |
| 3.2.1 |
| HVAC and Refrigeration Systems |
| 3.2.2 |
| Electrical Systems |
| 3.2.3 |
| Boilers |
| 3.2.4 |
| Other Miscellaneous Equipment and Systems |
| 3.3 |
| Inspection, Testing, and Certification Program |
| 3.3.1 |
| Boilers Certification |
| 3.3.2 |
| Boiler Air Emission Testing |
| 3.4 |
| Other Recurring Services Program |
| 3.4.1 |
| Boiler Seasonal Start-Up and Shutdown |
| 4 |
| IDIQ Work |
1502000 – Facility Investment
| Spec Item |
| Title |
| Description |
| 1 |
| General Information |
| The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment (FI) services for facilities, ground structures, and installed equipment and systems at NSA Naples, Italy, Gaeta Department. FI services for Gricignano Support Site facilities are provided by means other than this contract and are not included in this PWS; however, the Government reserves the right to add Gricignano Support Site facilities at a later date if determined to be in the best interest of the Government. |
| 1.1 |
| Concept of Operations |
| The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment. |
The Contractor shall perform Service Requests, Preventive Maintenance (PM), inspection, testing, and certification, and other recurring work on a broad variety of equipment and systems.
Service requests from the Utilities Annexes (1604000 and 1606000) will be covered under 1502000, Facility Investment.
Minor construction work (NTE $100,000 per task order and excluding new footprint construction projects) may be accomplished under the IDIQ portion of the contract as UPL work. Minor construction is limited to Category III and Category IV construction services, as defined in Section J.
The following utility services are not included in this Template:
· The point of demarcation is where utilities (electrical power, water, and wastewater) exit the buildings. Unless otherwise specified, all utility components beyond this point of demarcation are not considered part of the facility and are included in Annex 16 Utilities, and all sub-annexes thereof.
1502000 – Facility Investment
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in J-1502000-01. |
| 2.2 |
| Personnel |
| The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function. |
| 2.2.1 |
| Certification, Training, and Licensing |
| Personnel inspecting, witnessing tests, and preparing reports for boilers must be qualified per UFC 3-430-07 and Italian DM 1 March 1974 published on G.U. No. 99 dated 16 April 1974. |
Personnel working on electrical or electronic equipment must be trained and certified per NAVFAC MO-200 and the most current edition of the following Italian/European norms: CEI EN 50110-1 and CEI 11-27.
Personnel working on fire alarm systems must be trained and licensed by the OEM.
Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs) Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.
All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.
The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.
| 2.3 |
| Special Requirements |
| 2.3.1 |
| Fire Alarm Tests |
| The Contractor shall notify the COR prior to conducting any scheduled fire alarm test (e.g. during PM work) at least five (5) working days in advance. The Contractor shall post notification signs at all principal public and employee entrances to the building in accordance with UFC 3-601-02. |
| 2.4 |
| References and Technical Documents |
| References and Technical Documents are listed in J-1502000-02. |
1502000 – Facility Investment
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 3 |
| FFP Work |
| The Contractor shall maintain, repair, and alter facilities, ground structures, and installed equipment and systems to ensure they are fully functional and in normal working condition. |
| The Contractor shall develop, implement, and execute a Service Request Program, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair facilities, ground structures, and installed equipment and systems. |
The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and CMMS in accordance with Annex 2.
The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.
The current facility inventory for FI is provided in J-1502000-03.
Facilities, ground structures, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.
| 3.1 |
| Service Requests |
| The Contractor shall provide service request work to ensure facilities, ground structures, and installed equipment and systems are restored to a safe, normal working condition and function properly, in a timely manner. |
The Contractor shall receive service requests in accordance with the work reception requirements in Annex 2.
The Contractor shall schedule and perform service requests in a way that minimize disruptions to customers and Government operations.
The Contractor shall perform service requests to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work. Historical service request workload is provided in J-1502000-04.
The Contractor shall maintain sufficient materials and equipment on hand to support service request work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service request work within the time limits specified.
The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service request as long as the service request threshold is not exceeded.
The Contractor shall notify the KO upon identification that the service request will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If IDIQ work is issued for repairs after being determined that the repairs would exceed the applicable service request liability limit, the Government will only pay for that final negotiated amount that exceeds the applicable service request liability limits.
The Contractor shall document Service Request work through electronic medium per Spec Item 2.6.6 in Annex 2 and per Section F.
Service requests work is responded to and completed within the specified time.
Facilities, ground structures, and installed equipment and systems are restored to normal working condition, including recertification if applicable.
When repair is complete the facility, ground structure, or installed equipment and system does not present danger to personnel or equipment.
| 3.1.1 |
| Emergency Service Requests |
| The Contractor shall perform emergency service requests to ensure emergent conditions are responded to, arrested, and to minimize and mitigate damage to facilities, ground structures, and installed equipment and systems and danger to personnel, in a timely manner. |
Service Requests will be classified as “Emergency” for any facility deficiency that immediately compromises the mission or life, health and safety of personnel, including but not limited to, failure of any utility, fire protection, environmental control, or security alarm systems.
The Contractor shall perform emergency service requests 24 hours a day, seven days a week throughout the contract period.
The Contractor shall respond to emergency service requests with the appropriate service personnel and equipment to commence work immediately.
Emergency service requests are limited to a total FFP ceiling of $1,000 to include labor and material costs.
The Contractor shall remain at the work site until the emergency has been arrested.
The emergency service request is complete once the emergency has been arrested. The Government may issue a service request or IDIQ task order for the follow-on work required to repair/restore the facility, ground structure, or installed equipment and system.
Emergency service requests responded to within one hour of receipt of request.
Emergency service requests are arrested within 24 hours of receipt of request.
Work is continued without interruption until emergent condition is arrested.
| 3.1.2 |
| Urgent Service Requests |
| The Contractor shall perform urgent service requests to ensure facilities, ground structures, and installed equipment and systems are restored to a safe, normal working condition and function properly, in a timely manner. |
| Service Requests will be classified as “Urgent” for any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-being of personnel or the continued operation of a service or system. |
The Contractor shall perform urgent service requests to repair damaged facilities, ground structures, and installed equipment and systems to normal working condition.
Urgent service requests are limited to a total FFP ceiling of $1,000 to include labor and material costs.
Performance of urgent service requests is not required outside of Government regular working hours.
Urgent service requests are completed within five working days.
| 3.1.3 |
| Routine Service Requests |
| The Contractor shall perform routine service requests to ensure facilities, ground structures, and installed equipment and systems are restored to a safe, normal working condition and function properly, in a timely manner. |
| Service Requests will be classified as “Routine” for any deficiency that does not qualify as Emergency or Urgent, but is needed to maintain the designated facility condition, e.g., to repair to such a condition that it may be used for its intended purpose and to maintain normal working condition. Routine does not include improvement work. |
The Contractor shall perform routine service requests to repair damaged facilities, ground structures, and installed equipment and systems to normal working condition.
Routine service requests are limited to a total FFP ceiling of $3,500 to include labor and material costs.
Performance of routine service requests is not required outside of Government regular working hours.
Routine service requests are completed within 30 calendar days.
| 3.2 |
| Preventive Maintenance (PM) Program |
| The Contractor shall develop and implement a PM program for facilities, ground structures, and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
| The Contractor shall develop and submit a PM program per Section F. |
The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $250 per occurrence in direct material and labor cost under FFP portion of the contract. Incidental repairs work performed under maintenance are not considered a service request.
Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification. Service requests or IDIQ work may be issued for repairs exceeding the incidental repairs limit.
The Contractor shall not use breakdown maintenance as part of the PM program.
The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep facilities, ground structures, and installed equipment and systems in normal working condition.
Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes will be made at no additional cost to the Government.
As part of the PM program, the Contractor shall perform equipment condition assessments to support the Infrastructure Condition Assessment Program (ICAP).
The Contractor shall assess and document equipment condition annually. Depending on the type of equipment, as related by Uniformat Classification, the Contractor must assess the condition of one to 12 meters. The description of meter groups for each Uniformat Classification is listed in J-1502000-05. The general direct condition rating guidance is shown in J-1502000-06 and condition rating guidance specific to each meter group is provided in J-1502000-07.
Direct condition ratings shall be reported as specified in the Computerized Maintenance Management Systems (CMMS) Spec Item in Annex 0200000.
The PM program inventories are provided in J-1502000-08.
The Contractor shall submit a monthly PM work schedule per Section F.
Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.
PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.
| 3.2.1 |
| HVAC and Refrigeration Systems |
| The Contractor shall maintain HVAC and refrigeration systems to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
| Temperature setting for HVAC and refrigeration systems shall be maintained as per NAVSUPPACT NAPLES INST 4101.C and subsequent updates. |
The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment. These refrigerants shall be captured and recycled in accordance with European/ Italian laws, FGS-Italy, and Annex 2 (ODS Requirements for Refrigerant Recycling).
Maintenance is performed in accordance with Contractor's PM program and work schedule.
HVAC and refrigeration systems are maintained at the required temperature.
HVAC and refrigeration systems are in compliance with environmental regulations.
| 3.2.2 |
| Electrical Systems |
| The Contractor shall perform maintenance on electrical systems to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
| The Contractor shall develop and implement a program to inspect, clean, relamp, and make all necessary repairs to voltage transformers, main distribution panels, emergency/ exit lights, and exterior lighting systems. |
| Maintenance is performed in accordance with Contractor's PM program and work schedule. |
| 3.2.3 |
| Boilers |
| The Contractor shall perform maintenance on boilers and associated equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
| The Contractor personnel working on boilers and associated systems must licensed/certified as per spec item 2.2.1. |
Boilers are maintained in accordance with UFC 3-430-07 and UFC 3-410-01.
Maintenance is performed in accordance with Contractor's PM program and work schedule.
| 3.2.4 |
| Other Miscellaneous Equipment and Systems |
| The Contractor shall perform maintenance on other miscellaneous equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
| The Contractor shall develop and implement a program to inspect, clean, and make all necessary repairs to the following equipment and systems: |
· Fire alarm systems
· Intrusion alarm systems
· Air exhaust systems
· Gates/roll-up doors
· Playground equipment
· Automatic lawn irrigation systems Maintenance is performed in accordance with Contractor's PM program and work schedule.
| 3.3 |
| Inspection, Testing, and Certification Program |
| The Contractor shall provide inspection, testing, and certification services to ensure equipment and systems are safe, fully functional, and operational. |
| The Contractor shall develop an inspection, testing, and certification program. |
The Contractor shall submit an inspection, testing, and certification program summary report per Section F.
The Contractor shall submit an inspection, testing and certification schedule and a copy of all the equipment certifications per Section F.
The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during inspection, testing, and certification work up to $250 per occurrence in direct material and labor cost under FFP portion of the contract. Incidental repairs work performed are not considered a service call.
All certifications are current.
Testing, inspection, and certification services performed and completed in accordance with the inspection, testing, and certification program and schedule.
Testing, inspection, and certification services performed in accordance with applicable references.
| 3.3.1 |
| Boilers Certification |
| The Contractor shall clean, prepare, and operate boilers above 400,000 BTU/hr to support certification by a Government-provided inspector. |
| The Contractor shall prepare boilers for testing, inspection, and certification in accordance with the National Board of Boiler and Pressure Vessel Inspectors Code, UFC 3-410-06N, and UFC 3-430-07. |
The Contractor shall perform all certification testing in the presence of the Government Certified Boiler Inspector.
The Contractor will be notified at least 15 calendar days prior to date of scheduled inspection (usually, inspections are conducted in June).
The Contractor shall return boilers to service upon issuance of certification.
The Contractor shall maintain files of inspection reports and inspection certificates.
The Contractor shall provide files for Government review and inspection when requested.
Testing, inspection, and certification of boilers performed and completed in accordance with the Inspection, Testing, and Certification Program and Schedule.
Boilers promptly returned to service upon issuance of certification.
Boilers are prepared for inspection and certification in accordance with UFC 3-410-06 and UFC 3-430-07.
| 3.3.2 |
| Boiler Air Emission Testing |
| The Contractor shall test air emissions from boilers to ensure air emissions parameters comply with Chapter 2 of the "Environmental Final Governing Standard (FGS) - Italy". |
| The Contractor shall submit a Boiler Air Emission Testing Report per Section F. |
| Testing is performed and completed in accordance with the testing program and schedule. |
The report reveals that air emissions parameters comply with FGS-Italy.
| 3.4 |
| Other Recurring Services Program |
| The Contractor shall develop and implement an other recurring services program for facilities, ground structures, and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
| The Contractor shall submit an Other Recurring Services Program Summary Report per Section F. |
| Other recurring services are accomplished in accordance with the Contractor's program and work schedule. |
Services are performed in accordance with manufacturers’ recommended procedures and OEM standards.
| 3.4.1 |
| Boiler Seasonal Start-Up and Shutdown |
| The Contractor shall perform seasonal start-up and shutdown to ensure heating systems are prepared and activated at the start of each season and deactivated and preserved at the end of each season. |
| The Contractor shall perform start-up and shutdown of the boilers identified in J-1502000-08. |
The heating systems are normally started up during the month of October and shut down during the month of April. The length of the seasons may vary; therefore, the Contractor may be required to either anticipate or postpone start-up/shut-down operations, at no cost to the Government, as climatic conditions dictate, or as directed by the KO. The COR will advise the Contractor of the specific dates when such services should be accomplished.
Start-up/shutdown operations shall be performed according to OEM manuals.
Seasonal start-up and shutdown work must be completed within 48 hours of the specified start date.
Repairs within the PM limit are accomplished prior to PM completion.
Notification of repair work exceeding the PM limit is submitted to the KO within the specified time limit.
1502000 – Facility Investment
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 4 |
| IDIQ Work |
| IDIQ work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order. |
| Refer to IDIQ ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. |
Performance Standards for IDIQ work will be the same as those in Spec Item 3 where applicable.
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