ESBD_452864_1774291027426_ATTACHMENT G.T - Ellington Field (EF) Post Award Submittals.pdf

ATTACHMENT G.T - ELLINGTON AFB (EF) POST AWARD

SUBMITTALS

PART 1 – GENERAL

1. GENERAL

A. Inquiries: Direct to the Project Manager regarding procedure, purpose, or extent of

Submittal. Timeliness: Schedule and make submissions in accordance with requirements of individual Specification sections and in such sequence as to cause no delay in Work or in work of other contractors.

B. Identification of Submittals:

a. Complete, sign, and transmit with each Submittal package, one transmittal of

Attachment G.X - Ellington AFB (EF) AF3000, or comparable approved form to the Project Manager.

b. Format: Orderly, indexed with labeled tab dividers.

c. Required Information: Identify each Submittal with the following numbering and tracking system:

i. Sequentially number each Submittal. Complete submittal number shall consist of the specification section number followed by a sequential submittal number. (Specification Section-Submittal Number-Revision, if applicable – Examples: 01300-001-R00, 09900-123-R01).

ii. Resubmission of a Submittal will have the original submittal number with sequential suffix indicating Resubmission number for that submittal.

iii. Show date of submission.

iv. Show solicitation number.

v. Show names of Contractor, Subcontractor or Supplier, and manufacturer as appropriate.

vi. Identify, as applicable, Contract Document section and paragraph to which Submittal applies.

vii. Identify Submittal type (product data, sample, shop drawing, etc.);

submit only one type in each Submittal package.

viii. Identify and indicate each deviation or variation from Contract

Documents.

C. Resubmissions: Clearly identify each correction or change made.

D. Incomplete Submittal Submissions:

a. The Project Manager will return the entire Submittal for Contractor’s revision/correction and resubmission.

b. Submittals which do not clearly bear Contractor’s specific written indication of Contractor review and approval of Submittal, or which are transmitted with an unsigned or uncertified submission form or as may otherwise be required will be returned to Contractor un-reviewed.

E. Project Manager 's Review: Project Manager will act upon Contractor’s Submittal and transmit response to Contractor not later than 21 days after receipt, unless otherwise specified. Resubmittals will be subject to the same review time.

F. Schedule Delays:

a. No adjustment of Contract Times or Price will be allowed due to the Project

ELLINGTON FIELD, HOUSTON, TX 21 May 2024

Manager 's review of Submittals, unless all of the following criteria are met:

i. Project Manager has failed to review and return first submission of a

Submittal within agreed time indicated on current accepted schedule of submissions.

ii. Contractor demonstrates that delay in progress of Work is directly attributable to the Project Manager 's failure to return Submittal within time indicated and accepted by the Project Manager.

b. No adjustment of Contract Times or Price will be allowed due to delays in progress of Work caused by rejection and subsequent resubmission of

Submittals, including multiple resubmissions.

c. No work is to proceed on the item of work prior to submission and approval of the submittal documents related to that item of work.

G. Contractor shall be responsible for submitting all data required by the contract specifications in a timely manner. The schedule will be updated bi-weekly basis to reflect submittal status and submitted in electronic format to the Project Manager for the government’s review. Contractor is specifically prohibited from proceeding with work prior to submittal and approval of required data and shop drawings.

2. SHOP DRAWINGS AND SAMPLES

A. Copies:

a. Shop Drawings and Product Data: Four (4) per submittal including one (1) electronic PDF file.

b. Samples: Two (2) unless otherwise specified in individual Specification sections.

B. General: Submit to the Project Manager as required by individual Specification sections and an electronic copy of Attachment G.X - Ellington AFB (EF) AF3000 to the Project Manager.

C. Identify and Indicate:

a. Pertinent Drawing sheet(s) and detail number(s), products, units and assemblies, and system or equipment identification or tag numbers

b. Critical field dimensions and relationships to other critical features of Work

c. Samples: Source, location, date taken, and by whom

d. Each deviation or variation from Contract Documents

D. Design Data: When specified, provide Project-specific information as required and as necessary to clearly show calculations, dimensions, logic and assumptions, and referenced standards and codes upon which design is based.

E. Foreign Manufacturers: When applicable, include following additional information:

a. Names and addresses of at least two companies closest to Project that maintain technical service representatives.

b. Complete inventory of spare parts and accessories for each piece of equipment.

F. Preparation:

a. Format: Whenever possible, schedule for and combine Shop Drawings and

Samples required for submission in each Specification section or division into a single Submittal package. Also combine product data for like items into a single Submittal package.

b. Present in a clear and thorough manner and of sufficient detail to show kind, size, arrangement, and function of components, materials, and devices and compliance with Contract Documents. Identify details by reference to sheet and detail, and schedule or room numbers shown on Drawings.

G. Reproducible Copy:

a. Preferred Minimum Sheet Size: 8-1/2- by 11-inch and 11- by 17-inch pages, suitable for photocopying.

b. Larger than 11- by 17-Inch Sheets: 22-inch by 34-inch preferred.

H. Piping Systems: Drawn to scale.

I. Product Data: Clearly mark each copy to identify pertinent products or models and show performance characteristics and capacities, dimensions and clearances required, wiring or piping diagrams and controls, and external connections, anchorages, and supports required.

J. Equipment and Component Titles: Identical to title shown on Drawings.

K. Manufacturer's standard schematic drawings and diagrams as follows:

a. Modify to delete information that is not applicable to Work.

b. Supplement standard information to provide information specifically applicable to Work.

L. Shop Drawing Disposition: Project Manager will review, mark, and stamp as appropriate and distribute marked-up copies as noted:

a. Approved as Submitted (for incorporation in Work):

i. One copy furnished to the Project Manager and one electronic PDF format file.

ii. Provide one electronic copy of the Attachment G.X - Ellington AFB

(EF) AF3000 to the Project Manager.

iii. Remaining copies returned to Contractor appropriately annotated.

iv. Contractor may begin to implement activities to incorporate specific product(s) or Work covered by Submittal.

M. Approved as Noted (for incorporation in Work):

a. One copy furnished to the Project Manager.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor may begin to implement activities to incorporate product(s) or

Work covered by Submittal, in accordance with Project Manager 's notations.

N. Disapproved:

a. One copy furnished to the Project Manager.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor shall make corrections or develop replacement and resubmit (in same manner and quantity as specified for original submission).

d. Submittal is not approved.

O. Incomplete:

a. One copy furnished to the Project Manager.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor shall complete and resubmit or submit missing portions.

d. Submittal is not approved.

P. Sample Disposition: Same as Shop Drawing disposition; samples will not be returned.

3. ADMINISTRATIVE SUBMITTALS

A. Copies: Submit four and an electronic PDF copy.

B. Description: Submittals that are not Shop Drawings or Samples, or that do not reflect quality of product or method of construction may include, but not limited to those

Submittals identified below.

C. Construction Photographs: In accordance with Attachment G.C - Ellington AFB (EF)

Project Coordination and as may otherwise be required in the Contract Documents.

D. Progress Reports and Quantity Charts:

a. Schedule of Submittal Submissions (due at pre-construction meeting):

i. Update Submittal Schedule included at the end of this Section to reflect projected dates that each submittal will be turned in and other data as indicated below. Review to ensure that the schedule provided includes all the following required submissions:

1. Product Data, Shop Drawings, & etc.

2. Training plans

3. Test procedures

4. Operation and maintenance manuals

5. Record documents

6. Specifically required certificates, warranties, and service agreements

ii. Coordinate with progress schedule and prepare submissions to show for each Submittal, at a minimum, the following:

1. Estimated submission date to the Project Manager.

2. Specifically requested and clearly identified Project Manager review time if shorter than that set forth herein, with justification for such request and critical dates Submittals will be needed from the Project Manager.

3. For the first 6-month period from the date of Notice to Proceed or following any update or adjustment of the submissions, the estimated submission date shall be week, month, and year; for submissions beyond 6-month time period, show closest month and year.

iii. Submit to the Project Manager monthly (i) updated list of changes that have occurred, otherwise submit a written communication confirming existing list, and (ii) adjusted submissions reflecting submission activity planned for forthcoming 6-month time period and beyond.

Coordinate with progress schedule updates.

E. Training Materials: Meet the requirements of Attachment G.N - Ellington AFB (EF)

Manufacturers’ Services.

F. Submittals Required by Laws, Regulations, and Governing Agencies:

a. Submit promptly notifications, reports, certifications, payrolls, and otherwise as may be required, directly to the applicable federal, state, or local governing agency or their representative.

b. Transmit to the Project Manager for their records, one copy of correspondence and transmittals (to include enclosures and attachments) between Contractor and governing agency.

G. Disposition: Project Manager will review, sign, and indicate requirements for resubmission or acceptance on the Submittal as follows:

a. Accepted:

i. Schedules: Acceptance will indicate that schedules provide for the orderly progression of the Work to completion within any specified milestones and the Contract Times, but such acceptance will neither impose on the Project Manager responsibility for the sequencing, scheduling, or progress of the Work nor interfere with or relieve

Contractor from Contractor’s full responsibility, therefore.

ii. Acceptance of other Administrative Submittals will indicate that

Submittal conforms to intent of Contract Documents as to form and substance.

iii. Contractor may proceed to perform Submittal related Work.

iv. One copy furnished the Project Manager and a copy of AF Form 3000 sent to the Project Manager sent electronically.

v. One copy retained in the Project Manager’s file.

vi. Remaining copies returned to Contractor appropriately annotated.

vii. Contractor shall retain one copy of the approved submittal in the work trailer.

b. Rejected as Noted:

i. One copy retained in the Project Manager 's file.

ii. Remaining copies returned to Contractor appropriately annotated with a disapproval letter from the Project Manager.

iii. Contractor shall revise/correct or develop replacement and resubmit.

4. QUALITY CONTROL SUBMITTALS

A. Certificates:

a. Manufacturer's Certificate of Compliance:

i. When specified in individual Specification sections or where products are specified to a recognized standard or code, submit prior to shipment of product or material to the site.

ii. Project Manager may permit use of certain materials or assemblies prior to sampling and testing if accompanied by accepted certification of compliance.

iii. Signed by product manufacturer certifying that materials, manufacture, and product specified conforms to or exceeds specified requirements and intent for which product will be used. Submit supporting reference data, affidavits, and certifications as appropriate.

iv. May reflect recent or previous test results on material or product but must be acceptable to the Project Manager.

b. Certificates of Successful Testing or Inspection: Submit when testing or inspection is required by Laws and Regulations or governing agency or specified in the Specification sections.

c. Manufacturer's Certificate of Proper Installation: As required in Attachment

G.N - Ellington AFB (EF) Manufacturers’ Services.

B. Operation and Maintenance Manual: As required in Attachment G.J - Ellington AFB

(EF) Operation and Maintenance Data.

C. Statements of Qualification: Evidence of qualification, certification, or registration.

As required in these Contract Documents to verify qualifications of professional land surveyors, engineers, materials testing laboratories, specialty Subcontractors, trades, specialists, consultants, installers, and other professionals.

D. Tests required by Contract Documents to be performed by Contractor and that require test certificates be submitted to the Project Manager for acceptance shall be made by an independent testing laboratory or agency licensed or certified in accordance with laws and regulations and applicable state and local statutes. In the event state license or certification is not required, testing laboratories or agencies shall meet the following applicable requirements:

a. “Recommended Requirements for Independent Laboratory Qualification,” published by the American Council of Independent Laboratories.

b. Basic requirements of ASTM E329, “Standard of Recommended Practice for

Inspection and Testing Agencies for Concrete and Steel as Used in

Construction” as applicable.

c. Calibrate testing equipment at reasonable intervals by devices of accuracy traceable to either the National Bureau of Standards or accepted values of natural physical constants.

E. Field Samples: Provide as required by individual Specifications and as may be required by the Project Manager during progress of Work.

F. Written Test Reports of Each Test and Inspection: As a minimum, include the following:

a. Date of test and date issued, Project title and number, testing laboratory name, address, and telephone number, and name and signature of laboratory inspector.

b. Date and time of sampling or inspection and record of temperature and weather conditions.

c. Identification of product and Specification section, location of Sample, test or inspection in the Project, type of inspection or test with referenced standard or code, certified results of test.

d. Compliance with Contract Documents and identifying corrective action necessary to bring materials and equipment into compliance.

e. Provide an interpretation of test results, when requested by the Project

Manager.

f. Test reports shall be submitted within three days of each test and work on subsequent items impacted by the test reports will not be allowed to proceed until passing test reports are submitted and approved for the preceding work items.

G. Disposition: Project Manager will review, sign, and indicate requirements for resubmission or acceptance on Submittal as follows:

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a. Accepted:

i. Acceptance will indicate that Submittal conforms to intent of Contract

Documents as to form and substance.

ii. Contractor may proceed to perform Submittal related Work.

iii. One Copy Furnished the Project Manager.

iv. Remaining copies returned to Contractor appropriately annotated.

b. Rejected as Noted:

i. One copy retained in the Project Manager 's file.

ii. Remaining copies returned to Contractor appropriately annotated.

iii. Contractor shall revise/correct or develop replacement and resubmit.

5. CONTRACT CLOSEOUT SUBMITTALS

A. General: In accordance with Attachment G.P - Ellington AFB (EF) Contract

Closeout.

B. Disposition: the Project Manager will review, sign, and indicate requirements for resubmission or acceptance on Submittal as follows:

a. Acceptance will indicate that Submittal conforms to intent of Contract

Documents as to form and substance.

b. Contractor may proceed to perform Submittal related Work.

c. One copy furnished the Project Manager and one copy of AF Form 3000 sent to the Project Manager electronically.

d. Remaining copies returned to Contractor appropriately annotated.

C. Rejected as Noted:

a. One copy retained in the Project Manager 's file.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor shall revise/correct or develop replacement and resubmit.