ATTACHMENT G.C - ELLINGTON AFB (EF) PROJECT

COORDINATION

PART 1 – GENERAL

1. SUBMITTALS

A. Statement of Qualification (SOQ) for land surveyor or civil engineer if required.

B. Photographs (JPEG format) and other records of examination.

2. DEFINITIONS

A. Base: Collective term used to represent personnel from EF.

3. OTHER WORK

A. Coordination of Contractor’s Work by Others: Reference other parts of the Contract

Documents for coordination of Contractor’s work by others, if any, and coordinate

Contractor’s Work with the Project Manager

B. Other work is anticipated to be performed at site by others prior to, during, and in sequence with scheduled performance of Work under these Contract Documents as follows:

C. Public Utilities and Agencies:

a. Utility services under this contract to be handled as follows (wording is from the Civil Engineering Demolition Contract Documents): If required

i. “The water and gas utility services shall be valved off, isolated and capped flush with the entry into each building or at ground level, depending on the configuration of the service. Base experience shows that the plastic shutoff valves (plug type) on the water services have a high failure rate when operated. The contractors shall take this situation under consideration when preparing bids and work schedules.

4. UTILITIES / INFRASTRUCTURE

A. Coordinate Work with various the Project Manager within Project limits. Notify applicable the Project Manager prior to commencing Work, if damage occurs, or if conflicts or emergencies arise during Work, contact the Project Manager immediately for resolution. Most utilities on base are owned by the base.

5. PROJECT MEETINGS

A. General:

a. Project Engineer: Schedule physical arrangements for meetings throughout progress of Work, prepare meeting agenda with appropriate government, Base

Representative and Contractor input, and distribute with written notice (email acceptable) of each meeting, preside at meetings, record minutes to include significant proceedings and decisions, and reproduce and distribute copies of minutes within three (3) days after each meeting to participants and parties affected by meeting decisions.

b. Representatives from the Project Engineer’s Office, the Project Manager, Base, Contractor, and Subcontractors shall attend meetings, as needed.

B. Preconstruction Conference:

ELLINGTON FIELD, HOUSTON, TX 21 May 2024

a. Contractor shall be prepared to discuss the following subjects, as a minimum:

i. Required schedules

ii. Sequencing of critical path work items

iii. Project changes and clarification procedures

iv. Use of site, access, office and storage areas, security, and temporary facilities

v. Major product delivery and priorities

vi. Environmental Issues

vii. Contractor’s safety plan and representative

viii. Progress payment procedures

b. Attendees may include but not be limited to:

i. Government’s representatives

ii. Base representatives

iii. Project Manager

iv. Contractor’s resident superintendent

v. Contractor’s quality control representative

vi. Subcontractors’ representatives whom Contractor may desire, or the

Project Manager may request to attend

vii. Project Manager’s representatives

viii. Utility representatives and others as appropriate

C. Progress Meetings:

a. Project Engineer will schedule regular progress meetings at site, conducted bi-weekly to review Work progress, progress schedule, Shop Drawing and

Sample submissions schedule, Application for Payment, contract modifications, and other matters needing discussion and resolution.

b. Attendees will include:

i. Government’s representative(s), as appropriate

ii. Base representatives

c. Contractor, Subcontractors, and Suppliers, as appropriate

d. Project Manager’s representative(s)

e. Utility representatives and others as appropriate

f. Other Meetings: In accordance with Contract Documents and as may be required by the Government and/or the Project Manager.

6. SEQUENCE OF WORK

A. Construct Work as indicated on the Plans, to allow for continuous occupancy and for uninterrupted operation during construction. Coordinate construction schedule and operation with the Project Manager.

B. Temporary Utilities: Contractor shall be responsible for bypass facilities and temporary connections required to maintain Base operations.

C. Utility Service Interruptions: Refer to Attachment G.A - Ellington AFB General

Requirements, and the following:

a. Describe the reason, anticipated length of time, and areas affected by any proposed utility outage in a written request to the Project Manager. Provide temporary provisions for continuous power supply to critical existing facility components if requested.

b. Perform Work continuously during critical connections and changeovers, and as required to prevent interruption of Contractor’s operations.

c. Coordinate proposed Work with the Project Manager and facility operations personnel before effecting unit shutdowns. Under no circumstances cease work at the end of a normal working day if such actions may inadvertently cause a cessation of any facility operating process, in which case, remain onsite until necessary repairs are complete.

d. Do not close lines, open valves, or take other action which would affect the operation of existing systems, except as specifically required by the Contract

Documents and after approval of the Project Manager. Such actions will be considered with 48 hours written notice to the Project Manager.

7. ADJACENT FACILITIES AND PROPERTIES

A. Examination:

a. After Effective Date of the Agreement and before Work at site is started, Contractor and Base personnel shall make thorough examination of pre-existing conditions including existing buildings, structures, and other improvements in vicinity of Work, as applicable, which might be damaged by construction operations. Periodic reexamination shall be jointly performed to include, but not limited to, cracks in structures, settlement, leakage, and similar conditions.

b. Record observations for signature of the Project Manager and Contractor.

B. Documentation:

a. Contractor shall be required to photographically document all phases of the project including pre-construction, construction, and post-construction site conditions and progress.

b. Project photographs shall be taken on a weekly basis beginning immediately after Notice to Proceed (NTP), in advance of construction activities, and continuing throughout the project until final acceptance has been formerly obtained from the Project Manager.

c. Ensure that every aspect of the site and adjacent properties as well as the interior and exterior of all new or impacted structures is documented.

i. The Project Manager reserves the right to select the locations and/or vantage points from which the photographs will be taken as well as the actual content of the photographs if required.

d. All project photographs shall be labeled with the following information:

i. Date and time photo was taken.

e. Digital images shall be delivered on compact disc(s) or through electronic system, which are individually labeled with the Project/Contractor’s name week and year images were produced, and contract number.

f. All digital images shall be annotated in JPEG format.

8. BASE FACILITIES

A. General: Comply with ATTACHMENT G.A - ELLINGTON AFB General

Requirements.

B. Operation of Existing Facilities:

a. Continuous operation of existing Base facilities is of critical importance.

Schedule and conduct activities to enable existing facilities to operate continuously, unless otherwise specified.

b. Conduct Work outside regular working hours on prior written consent of the

Project Manager to meet Project schedule and avoid undesirable conditions.

c. Do not proceed with Work affecting a facility’s operation without obtaining the Project Manager’s advance approval of the need for and duration of such

Work.

C. Relocation of Existing Facilities:

a. During construction, it is expected that minor relocations of Work will be necessary.

b. Provide complete relocation of existing structures and underground facilities, including piping, utilities, equipment, structures, electrical conduit wiring, electrical duct bank, and other necessary items if required and discussed with the Project Manager.

c. Use only new materials for relocated facility. Match materials of existing facility, unless otherwise shown or specified.

d. Perform relocations to minimize downtime of existing facilities.

e. Install new portions of existing facilities in their relocated position prior to removal of existing facilities, unless otherwise accepted by the Project

Manager.

9. PHYSICAL CONDITIONS

A. Confirmation of Site Features: Exercise reasonable care to verify locations of existing subsurface structures and Underground Facilities.

a. Thoroughly check immediate and adjacent areas subject to excavation by visual examination (and by electronic metal and pipe detection equipment, as necessary) for indications of subsurface structures and Underground Facilities.

b. Make exploratory excavations where existing Underground Facilities or structures may potentially conflict with proposed Underground Facilities or structures.

c. Conduct exploratory excavations in presence of the Project Manager and sufficiently ahead of construction to avoid possible delays to Contractor’s

Work.

10. REFERENCE POINTS AND SURVEYS

A. General: Location and elevation of benchmarks are shown on Drawings.

a. Dimensions for lines and elevations for grades of structures, appurtenances, and utilities are indicated on Drawings, together with other pertinent information required for laying out Work.

B. If conditions vary from those indicated, notify the Project Manager immediately.

C. The Project Manager may arrange for performance checks to verify accuracy of

Contractor’s layout work and that completed work complies with contract documents.

D. Any existing survey points or other control markers destroyed without proper authorization will be replaced by owner of the survey points or control markers at the

Contractor’s expense.

E. Contractor’s Responsibilities:

a. Provide additional survey and layout required if required.

b. Locate and protect reference points prior to starting site preparation.

c. Notify the Project Manager at least three (5) working days in advance of time when grade and line to be provided by others will be needed.

d. Check and establish exact location of existing facilities prior to construction of new facilities and any connections thereto. In event of discrepancy in data or staking request clarification from the Project Manager through the Project

Manager’s Representative before proceeding with work.

e. Preserve and leave undisturbed control staking until the Project Manager through the Project Manager’s Representative has completed checks it deems necessary.

f. Re-establish reference points resulting from destruction by Contractor’s operations.

g. The Contractor shall retain professional land surveyor or civil engineer registered in State of Texas who shall perform or supervise engineering surveying necessary for additional construction staking and layout.

h. Maintain complete accurate log of survey work as it progresses as a Record

Document.

i. On request of the Project Manager, submit documentation.

j. Provide competent employee(s), tools, stakes, and other equipment and materials as the Project Manager may require checking layout, survey, and measurement Work performed by others.

k. Cooperate with the Project Manager so that checking and measuring may be accomplished with least interference to Contractor’s operations.

PART 2 - EXECUTION

1. CUTTING, FITTING, AND PATCHING

A. General: Cut, fit, adjust, or patch Work and work of others, including excavation and backfill as required, to make Work complete.

B. Obtain prior written authorization of the Project Manager before commencing work to cut or otherwise alter:

a. Structural or reinforcing steel, structural columns or beams, elevated slabs, trusses, or any other structural member.

b. Weather- or moisture-resistant elements

c. Efficiency, maintenance, or safety of element

d. Work of others

C. Refinish surfaces to provide an even finish.

a. Refinish continuous surfaces to nearest intersection.

b. Refinish entire assemblies.

c. Finish restored surfaces to such planes, shapes, and textures that no transition between existing work and work is evident in finished surfaces.

D. Restore existing work, underground facilities, and surfaces that are to remain in completed Work including concrete-embedded piping, conduit, and other utilities as specified and as shown.

a. Make restorations with new materials and appropriate methods as specified for new Work of similar nature.

b. If not specified, use best recommended practice of manufacturer or appropriate trade association.

E. Fit Work airtight to pipes, sleeves, ducts, conduit, and other penetrations through surfaces and fill voids.

F. Remove specimens of installed Work for testing when requested by the Project

Manager.