ESBD_452864_1774290518021_TMD25-ANG-WJ-24150011 EXTEND BARRIER ACCESS ROADS ELLINGTON AFB.pdf

TEXAS MILITARY DEPARTMENT

SOLICITATION

NIGP Code

913-10 Construction: Airport Roadway, Runway and Taxiway

SOLICITATION NO.

TMD25-ANG-WJ-24150011

TYPE OF SOLICITATION

INVITATION FOR BID (IFB)

DATE ISSUED

03/23/2026

INVITATION FOR BIDS (IFB) - EXTEND BARRIER ACCESS ROADS ELLINGTON AFB

Respondent must submit their responses via email to:

procurement@military.texas.gov no later than 2:00 P.M. CT on 05/142026

FOR INFORMATION CONTACT:

Ronald Bullock

Contract Specialist, CTCD, CTCM

Contract Administrator

PHONE: 512-782-6786

EMAIL: Procurement@military.texas.gov

RESPONSE (Respondent must fully complete)

DISCOUNT FOR PROMPT PAYMENT:➔ 10 DAYS

20 DAYS

30 DAYS

___ DAYS

ACKNOWLEDGMENT OF ADDENDA:

Respondent acknowledges receipt of solicitation addenda and related documents numbered and dated:

ADDENDUM NO. DATE ADDENDUM NO. DATE

NAME AND ADDRESS

OF Respondent:➔

RESPONSE DATE

TELEPHONE NO. (Include area code)

SIGNATURE OF AUTHORIZED REPRESENTATIVE

NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

CERTIFICATION, DISQUALIFICATION, and REMEDIES By signing this document, Bidder represents and warrants that all statements, certifications, and information submitted in response to this solicitation are true, current, complete, and accurate.

Failure to sign will disqualify response. TMD may pursue and enforce any available remedies against the Bidder for making false statements, including disqualifying the Bidder’s response, immediately cancelling any Contract awarded to Contractor, or recommending State of Texas debarment.

TERM, PRICING, and FUNDING The initial contract term is effective on the effective date stated in the notice of award (or purchase order if there is no notice of award) and expires one (1) year from that effective date.

TMD will not allow changes after Date of Award to terms or pricing during either the initial term of the Contract. The award of the Contract is subject to the availability of TMD’s funding source for the Contract.

mailto:procurement@military.texas.gov mailto:Procurement@military.texas.gov

ANTICIPATED SCHEDULE OF EVENTS

TMD currently anticipates that the selection of successful Respondent and award of the Contract, if any, will proceed according to the following schedule:

Date Time CT Events

03/23/2026 Solicitation Posted to ESBD

04/14/2026 or

04/16/2026

9:00 – 11:30 A.M.

Mandatory Site Visit

Texas Military Department Ellington Field at 14657 Sneider St., BLDG 1256, Houston, TX 77034-5586

Failure to attend one (1) of the two (2) the site will result in disqualification of the response.

04/23/2026 2:00 P.M. Last day to submit written questions for clarification to TMD

04/30/2026 Estimated date for TMD to post Question and Answer (Q&A) document to ESBD

05/14/2026 2:00 P.M. Deadline for TMD to receive Bids

Intentionally Left Blank

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ANTICIPATED SCHEDULE OF EVENTS

SECTION A—DEFINITIONS

SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

B.1.1 Pricing Instructions B.1.2 Financial Rating Report, Financial Resources, and Ability to Perform

B.2 INVOICE REQUIREMENTS

B.3 PAYMENTS

B.3.1 Billing and Payment B.3.2 Payment Adjustment B.3.3 Late Payment B.3.4 Deductions for Unacceptable Compliance B.3.5 Withholding of Payment B.3.6 Debts and Delinquencies B.3.7 Right to Offset

B.4 MANDATORY PRICING SCHEDULE

B.4.1 Contract Term Pricing

SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

C.1.1 TMD Furnished Property, Material, Equipment and Services C.1.2 Contractor Furnished Property, Materials, and Equipment C.1.3 Security C.1.4 Approvals/Preapprovals for Alternative Parts/Equipment C.1.5 Hours of Operation

C.2 APPLICABLE CODES AND REFERENCES (CURRENT EDITIONS):

C.3 BACKGROUND

C.4 STATEMENT OF WORK

C.5 QUALITY ASSURANCE

C.6 COORDINATION AND MEETINGS

C.7 PROJECT COORDINATION

C.8 FIELD ENGINEERING

C.9 SAFETY POLICIES AND PROCEDURES

C.10 EMS HAZARDOUS MATERIAL PROCEDURES

C.11 TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT

DISCOVERY OF CULTURAL MATERIALS

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C.12 HOUSTON, TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT

DISCOVERY OF UNMARKED BURIALS

C.13 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

C.14 FINAL ASBESTOS ABATEMENT REPORT TEMPLATE

C.15 MANUFACTURERS’ SERVICES

C.16 STARTING OF SYSTEMS

C.17 CONTRACT CLOSEOUT

C.18 CUTTING AND PATCHING

C.19 EMS CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

C.20 SUBSTITUTIONS REQUEST FORM

C.21 POST AWARD SUBMITTALS

C.22 SUSTAINABLE DESIGN REQUIREMENTS

C.23 BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST

C.24 VISITOR CONTRACTOR PASS REQUEST

C.25 MINIMUM REQUIREMENTS

C.26 ACCEPTANCE CRITERIA

C.27 TMD PERSONNEL

C.27.1 TMD’s Contract Administrator C.27.2 TMD’s Project Manager C.27.3 TMD’s Assistant Project Manager

C.28 HISTORICALLY UNDERUTILIZED BUSINESSES (HUB) PARTICIPATION

C.29 INSURANCE REQUIRED UNDER THE CONTRACT

C.30 BONDS REQUIRED UNDER THE CONTRACT

C.32 REFERENCES

SECTION D—CONTRACT COMPLIANCE REPORTS AND DATA

SECTION E—INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS

E.1 RESPONSE PREPARATION INSTRUCTIONS

E.1.1 Purpose of Instructions E.1.2 Submission of Responses

E.2 AMENDMENTS TO THE SOLICITATION

E.3 LATE SUBMISSIONS, MODIFICATIONS AND WITHDRAWALS OF RESPONSES

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E.4 SIGNATURES ON RESPONSE SUBMITTED

E.5 RESPONSE ACCEPTANCE PERIOD

E.6 CONTRACT AWARD

E.7 TMD’s RIGHTS

E.8 RESPONSE SUBMISSION INSTRUCTIONS

E.8.1 Volume One – Contract Forms and Required Response Information E.8.2 Volume Two – Information Section E.8.3 Volume Three – Cost and Pricing Response

E.9 DISCUSSION AND CORRESPONDENCE

E.10 SUBMISSIONS SUBJECT TO THE TEXAS PUBLIC INFORMATION ACT

E.11 AGENCY POSTING OF CONTRACTS

E.12 ANTICIPATED SCHEDULE OF EVENTS

E.13 MANDATORY SITE VISIT

SECTION F—EVALUATION CRITERIA

SECTION G—LIST OF ATTACHMENTS

BY NUMBER AND TITLE

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SECTION A—DEFINITIONS

The following terms and acronyms used in this solicitation have the meanings given in this section unless the context indicates otherwise.

“Bid” means the Bidder’s response to this solicitation. A Bid is an offer to contract based upon the terms, conditions, and specifications contained within the solicitation. Bids do not become contracts until they are accepted through an open market purchase order.

“Bidder” means the individual, business entity, or organization that submits a response in reply to this solicitation with intent to contract with TMD.

“Business Days” means Tuesday through Friday except for federal, state, and legal holidays observed by the State of Texas.

“Business Hours” means 7:00 a.m. to 5:00 p.m. Central Time.

“CT” means Central Time and is the time zone for all dates and deadlines.

“CFMO” means Construction and Facilities Management Office.

“Contract” means this formal, written, and legally enforceable agreement between TMD and Contractor.

“Contractor” means the individual, business or other entity awarded the Contract. In the context of submitting a response, “Contractor” also means “Bidder” and “Vendor.”

“Date of Award” means the date the Contract is fully executed.

“Days” means calendar days unless otherwise specified.

“TMD” means the Texas Military Department of the State of Texas, a state agency in the executive branch created under Texas Government Code Chapter 437.

“Fiscal Year” means any of the one (1) year periods beginning September 1 and ending August 31 used for annual budgetary purposes by the State of Texas.

“Parties” means Contractor and TMD.

“Vendor” means the individual, business entity, or organization at any stage in the procurement or contracting process (prior to response, during response, and after contract award).

“OSHA” means Occupational Safety and Health Administration.

“UL” means Underwriters Laboratories.

“FMRC” means Factory Mutual Research Corporation.

“NEMA” means National Electrical Manufacturers Association.

“Projectmates Management System” is for reporting and communications to the TMD’s Project Manager.

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SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

B.1.1 Pricing Instructions

A. TMD seeks and Contractor will provide the commodities and services described in Section C, Specifications on a no minimum, as needed, as requested basis. Pricing is firm fixed price for the commodities and services requested and authorized by TMD as provided under the Contract. Bidder must price the response on this basis.

B. Contractor must deliver and provide the commodities and services in compliance with all requirements of the Contract with such payment to be processed by TMD after TMD’s receipt, testing and acceptance of the commodities and services.

C. Bidder must submit a response that include all costs, fees, licenses, and expenses for

Contractor’s delivery of the commodities and services and performance under the Contract and will represent Contractor’s sole compensation under the Contract. No minimum compensation is guaranteed under the Contract. No payments may be approved or made prior to TMD’s acceptance as provided in the Contract.

D. TMD reserves the right to make an award on the basis of low line-item bid, low total of line items, or in any other combination that will serve the best interest of TMD and to reject any and all items bid at the sole discretion of TMD. TMD also reserves the right to accept or reject all or any part of any response, waive minor technicalities and award the response to best serve the interests of TMD.

E. Catalogs, brand names, or manufacturer’s references are descriptive only, and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless advertised under Texas Government Code § 2155.067. If a Bidder believes it can satisfy these specifications, it should bid its goods or services and explain how the specifications will be adequately met.

F. If bidding on specifications other than those stated within this solicitation, bid should show manufacturer, brand, or trade name, and other description of product offered. If other than brand(s) specified is offered, specifications, illustrations, and complete descriptions of product offered must be included with bid. Failure to take exception to specifications or reference data will require Bidder to furnish specified brand names, model numbers, etc.

G. Unless otherwise specified, all items bid must be new and unused and of current production.

H. Consistent and continued tie bidding may cause rejection of bids by TMD and investigation for anti-trust violations.

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B.1.2 Financial Rating Report, Financial Resources, and Ability to Perform

A. Respondent must provide evidence of its financial resources and its ability to provide the commodities or perform the services for which Respondent is submitting a response. This includes information Respondent believes is pertinent to demonstrate its financial capability, financial solvency, and capacity to fulfill the requirements of this solicitation.

B. At a minimum, Respondent must submit a copy of at least one (1) rating from organizations such as Dun & Bradstreet (D&B) Business Information Report or Fitch Ratings. The report must include the Respondent’s Viability Score and the Portfolio Comparison Score or similar ratings. Failure to submit copies of the required financial ratings will result in disqualification.

C. Respondent must provide information and any other financial information reasonably requested by TMD consistent with the services provided by Respondent or otherwise required by the then applicable TMD policies for similar contracts.

D. If the contract is awarded to Respondent, Contractor must also submit to the Contract Administrator its financial rating information within 120 days after the end of Contractor’s fiscal year.

E. TMD reserves the right to investigate and determine the financial integrity and responsibility of a Respondent and to reject a response on the grounds of Respondent’s lack of financial soundness, or if TMD reasonably concludes, after reviewing the information submitted by Respondent as well as all other relevant information obtained by TMD, that significant issues exist that could jeopardize Respondent’s full and timely performance. TMDS also reserves this same right throughout the life of the Contract, including before executing any optional renewal amendment with Contractor.

B.2 INVOICE REQUIREMENTS

Invoices are Contractor’s billing for goods or services rendered. TMD will pay Contractor on the basis of itemized invoices submitted to and approved by TMD. The invoices must show the actual deliverables provided and the attendant charge. Itemized invoices must clearly identify the project phase or title, deliverables delivered, the number of hours that each allocated employee worked if applicable, and the date range of work performance for this associated charge.

A. Contractor’s invoice must include the following:

1. the Contract number or Purchase Order number;

2. remittance address; and

3. any prompt payment discount offered.

B. Contractor must send an email with the invoice copy to Payables@military.texas.gov and to the Contract Administrator and Project Manager (if applicable).

An original, hard-copy invoice, if required, will be submitted to the office designated below:

mailto:Payables@military.texas.gov

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Texas Military Department (TMD) Attn: Accounts Payable Department

P.O. Box 5218, Building 11 Austin, Texas 78763-5218

The State of Texas will not incur any penalty for late payment if the invoice fails to conform to the requirements of this section or if Contractor did not mail the invoice to the appropriate addresses identified in this section.

B.3 PAYMENTS

A. TMD recommends that Contractor receive payments by electronic funds transfer (EFT), also known as direct deposit. If Contractor elects to be set up for direct deposit payment, Contractor must submit a completed Direct Deposit Authorization Form (Reference ATTACHMENT G.1 Direct Deposit Authorization Form 74-176 (Rev.9-2121)).

B. Regardless as to whether Direct Deposit is chosen, Respondent must submit a completed Texas Application for Payee Identification Number (Reference ATTACHMENT G.2 Application for Texas Identification Number #_AP_152) to the following address:

Texas Military Department (TMD) Attn: Accounts Payable Department

P.O. Box 5218, Building 11 Austin, Texas 78763-5218

Reference: Contractor Set-up for Solicitation TMD25-ANG-WJ-24150011

Notes: Contact Ronald Bullock when completed 512-782-6786 or Procurement@military.texas.gov

C. If Contractor has previously submitted a completed Contractor Direct Deposit Authorization Form to TMD for another separate contract, another form is not required to be submitted.

B.3.1 Billing and Payment

A. TMD will not make any payments of any amount to Contractor until an accurate invoice is received that complies with Section B.2 above. TMD will notify Contractor if invoice is deemed to be inaccurate within 20 days of receipt.

B. Texas Government Code Chapter 2251 (the Prompt Payment Act) will govern payment and accrual of interest on any overdue payments.

C. If TMD, for any reason, including lack of supporting documentation, disputes any items in any invoices submitted by Contractor, TMD will place a hold on the disputed items and may pay the remaining amount of the invoice. TMD will timely notify Contractor of the dispute and request clarification or remedial action.

D. If the dispute is resolved in Contractor’s favor, TMD will pay the remaining portion of the original invoice in accordance with the Prompt Payment Act. If the dispute is resolved in TMD’s favor, Contractor must resubmit an invoice reflecting all corrections.

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B.3.2 Payment Adjustment

A. TMD may elect to deduct from Contractor payment as specified in this section or any amount specified in or any money determined to be due as specified in the Contract.

B. If it is determined that the remaining amount of Contractor payment is not adequate to cover the money determined to be due to TMD, then all remaining Contractor payments will be withheld and an invoice issued to Contractor for the remaining amount due.

C. Contractor must pay the invoiced amount within 30 days of receipt unless Contractor and TMD mutually agree on an alternative payment method.

B.3.3 Late Payment

Any amount owed to Contractor more than one (1) day beyond the date such amount is due as described in this section will accrue interest each day that such amount is not paid at the rate specified by Texas Government Code § 2251.025, provided; however, that this provision will not excuse failure by TMD to make payment in strict accordance with the Contract.

B.3.4 Deductions for Unacceptable Compliance

If Contractor fails to comply with the terms of the Contract, TMD may withhold Contractor’s payment. If non-compliance results in TMD purchasing goods or services from another entity to remedy the non-compliance, TMD will deduct those costs from Contractor’s payment.

B.3.5 Withholding of Payment

A. TMD will have the right to withhold Contractor’s payment until the failures described below have been corrected.

1. Failure to submit reports or other documentation required in Section D—Contract Compliance Reports and Data required from Contractor;

2. Failure to comply with background check or security requirements;

3. Failure to respond to audit reports; and

4. Failure to correct identified areas of non-compliance to the satisfaction of TMD within ten days upon receipt of written notification.

B. TMD will not pay interest to Contractor for monies so withheld.

C. Contractor’s withheld payment will be released upon TMD’s satisfaction that compliance has been achieved for 30 consecutive days.

D. In the event that money is due to TMD for Contractor’s failure to provide adequate maintenance or replacement of the property as required in the Contract, the amount required for TMD to correct deficiencies and replace property will be withheld from the final payment.

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E. With the exception of disputed issues, such withholding of final payment by TMD will not exceed 120 days from date of the Contract’s termination.

B.3.6 Debts and Delinquencies

TMD is prohibited from issuing any payment to a person or entity that has been reported as having an indebtedness or delinquency to the State of Texas. Contractor agrees and understands that, to the extent Contractor owes any debt or delinquent taxes to the State of Texas, TMD will apply any payments or other amounts Contractor is otherwise owed under the Contract toward the debt or delinquent taxes until the debt or delinquent taxes are paid in full. Contractor must comply with all applicable laws regarding satisfaction of debts or delinquencies to the State of Texas.

B.3.7 Right to Offset

In the event TMD determines that Contractor owes money to TMD under any contract or purchase order, TMD, upon providing Contractor with written notice of its intent to offset, will have the right to withhold monies due to Contractor with respect to the Contract or with respect to any other contract or purchase order with TMD and apply such monies to the money due to TMD.

B.4 MANDATORY PRICING SCHEDULE

B.4.1 Contract Term Pricing

The Respondent must submit its bid price within the Pricing Table located in ATTACHMENT G.4 Mandatory Pricing Schedule and ATTACHMENT G.Z - Example of Contractor Cost Estimate 2026, replicating, as necessary, in its exact format.

Bid price must be submitted on the Mandatory Pricing Schedule. Respondents will price per unit shown. Unit prices will govern in the event of extension errors. If a price quotation is submitted as part of Bid, the quotation must be referenced in the response and signed by Respondent to establish formal linkage to the Bid.

Prices bid are firm throughout the term of the Contract. “Discount from List” bid pricing is not acceptable unless requested. Cash discounts are not considered in determining an award. Cash discounts offered will be taken if earned.

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SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

The Texas Military Department is seeking a Contractor to construct new extensions to eight (8) existing concrete barrier roads ensuring adequate turn radius for maintenance vehicles. This project will take place at the Texas Military Department Ellington Field at 14657 Sneider Street, Houston, TX 77034-5586

C.1.1 TMD Furnished Property, Material, Equipment and Services

TMD will provide the following information solely for the purpose of performance under the Contract:

A. The Project Manager will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested for reference only.

B. Arrange for the following as needed:

1. Personnel identification badges, vehicle passes, and/or entry permits.

2. As required, provide escorts for contractor personnel working in secure areas.

C.1.2 Contractor Furnished Property, Materials, and Equipment

A. General: Except for those items specifically stated to be TMD Furnished above, the Contractor shall furnish everything required to perform these services as indicated in the Statement of Work.

B. Project Management Coordination:

1. The Contractor shall use ProjectMates Management System for reporting and communications to the Project Manager.

a. The monthly fee is estimated at $125/project and set up fee of $750.

b. This will be coordinated with the Project Manager and ProjectMates at project start up.

c. Contractor must verify current pricing.

2. The Contractor shall utilize the Government-designated project management software, Projectmates, for all project administration, documentation, and communications with the Project Manager and Government stakeholders.

3. Use of Projectmates shall be mandatory for, but not limited to, the following:

a. requests for Information (RFIs),

b. submittals and material approval workflows,

c. project schedules and schedule updates,

d. meeting minutes and action items,

e. cost proposals,

f. modifications,

g. pay applications,

h. daily reports,

i. field documentation,

j. quality control and testing reports, Page 13 of 43 Approved 10/16/2021

k. correspondence,

l. and document tracking.

C. Email communications shall be limited to notifications only; all official project records and approvals shall be maintained within Projectmates.

D. The Contractor shall be responsible for the Projectmates monthly licensing fee per project and a one-time system setup fee.

E. Coordination and account setup shall be completed with the Project Manager at project startup.

C.1.3 Security

A. The Government may prohibit installation access to anyone categorized as a security concern. These concerns may include but are not limited to:

1. record of criminal conduct (active arrest warrant),

2. felony conviction,

3. illegal drug involvement,

4. personal conduct,

5. registration on any sexual offender registry,

6. record of convictions/charges stemming from disrespect for law,

7. and non-US Citizen without proper documentation.

B. The Contractor will work with the Project Managers to gain access onto the facility.

C. DAFI31-101_ANGSUP 14 JANUARY 2025 references vehicle inspections. It states:

“4.6.4. (U) Commercial Vehicle Inspection (CVI) Access Points. Large commercial, delivery, and/or contract vehicles entering DAF installations must be searched for explosives. (T-2)”

D. 147 RW INSTRUCTION 31-204, 16 April 2014 also discusses the “Traffic Point System” and says:

“5.3.4. The installation commander may suspend or revoke driving privileges as provided by this instruction regardless of whether these improvement measures are accomplished.”

C.1.4 Approvals/Preapprovals for Alternative Parts/Equipment

A. All approvals and preapprovals for acceptable parts/equipment alternatives must be in writing in Projectmates with signed official TMD purchase Order

B. It is the Contractor's responsibility to ensure that they have written approval/preapproval before proceeding.

C.1.5 Hours of Operation

A. Contractor must provide services Monday through Friday between the hours of 7:00 a.m. and 5:00 p.m. except on recognized Federal holidays (See RECOGNIZED HOLIDAYS

Page 14 of 43 Approved 10/16/2021 listed below) or TMD facility/installation is closed due to local or national emergencies, administrative, or similar Government directed facility/installation closings.

Recognized Holidays

The following are recognized Federal holidays. Contractor must not perform services on these days:

Date Holiday

January 01 New Year’s Day

3rd Monday in Jan. Birthday of Martin Luther King, Jr.

3rd Monday in Feb. Washington’s Birthday

Last Monday in May Memorial Day

June 19th Juneteenth National Independence Day

July 4th Independence Day

1st Monday in Sept. Labor Day

2nd Monday in Oct. Columbus Day

November 11th Veterans Day

4th Thursday in Nov. Thanksgiving Day

December 25th Christmas Day

B. Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined in the Statement of Work when the TMD facility/installation is not closed. Contractor must maintain the stability and continuity of their employees.

Telework is not authorized.

C. Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay, which cannot be predicted nor prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor’s employee(s) driving privileges.

C.2 APPLICABLE CODES AND REFERENCES (CURRENT EDITIONS):

C.2.1 Major codes and standards, which are applicable to all Air National Guard (ANG) projects, are indicated below. This listing is not intended to be all-inclusive, and it is the Contractor’s responsibility to adhere to all applicable codes and standards. Where there is a conflict between the SOW and building codes, the most stringent shall apply. When codes are in conflict, the most stringent shall apply. Applicable codes and standards can be found in The Whole Building Design Guide website by the National Institute of Building Sciences (https://www.wbdg.org/).

https://www.wbdg.org/

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C.2.2 The Contractor must abide by all the applicable regulations, publications, manuals, and local policies and procedures:

• Unified Facilities Criteria (UFC) https://www.wbdg.org/dod/ufc

• Unified Facilities Guide Specifications (UFGS) https://www.wbdg.org/dod/ufgs

• UFC 1-200-01 DoD Building Code

• UFC 1-200-02 High Performance and Sustainable Building Requirements

• UFC 3-101-01 Architecture

• UFC 3-110-03 Roofing

• UFC 3-120-10 Interior Design

• UFC 3-190-06 Protective Coatings and Paints

• UFC 3-201-01 Civil Engineering

• UFC 3-250-01 Pavement Design for Roads and Parking Areas

• UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems

• UFC 3-520-01 Interior Electrical Systems

• UFC 3-530-01 Interior and Exterior Lighting Systems

• UFC 3-550-01 Exterior Electrical Power Distribution

• UFC 3-570-01 Cathodic Protection

• UFC 3-575-01 Lightning and Static Electricity Protection Systems

• UFC 3-580-01 Telecommunications Interior Infrastructure Planning and Design

• UFC 3-600-01 Fire Protection Engineering for Facilities

• UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• UFC 4-010-06 Cybersecurity of Facility-Related Control Systems

• UFC 4-020-01 DoD Security Engineering Facilities Planning Manual

• UFC 4-215-01 Armories and Arms Rooms

• UFC 4-211-01 Aircraft Maintenance Hangars

• Air National Guard Handbook 32-1084 Facility Space Standards

• ANGETL 24-02 Air National Guard Design Objectives and Procedures (Tab C)

• ANGETL 12-05 Design and Construction Handbook

• ANGETL 12-06 Design Meetings and Presentations

• ANGETL 12-07 Preparation of Project Documentation Package

• ANGETL 15-01 Air National Guard Design Policy

• ANGETL 15-01-01 Sustainable Design, Development and Resource Conservation

• ANGETL 15-01-02 SKIF & ATFP Guidance

• ANGETL 15-01-03 Fire Protection Design Guidance

• ANGETL 15-01-04 Mechanical Engineering

• ANGETL 15-01-05 Electrical & Communication Engineering

• ANGETL 15-01-06 Roof Design Guidance

• DODI 6055.06 DoD Fire and Emergency Services (F&Es) Program

• DAFI 32-2001 Fire Emergency Services Program

• AFMAN 32-1062 Electrical Systems, Power Plants and Generators

• DESR 6055.09_AFMAN 91-201 Explosive Safety Standards

• DAFMAN 91-203 Air Force Occupational Safety, Fire and Health Standards

• TO 1-1-3 Inspection and Repair of Aircraft Integral Tanks and Fuel Cells

• TO 00-25-172 Ground Servicing of Aircraft and Static Grounding/Bonding

• Architectural Barriers Act (ABA)

• American Concrete Institute (ACI) https://www.wbdg.org/dod/ufc https://www.wbdg.org/dod/ufgs

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• American National Standards Institute Standards (ANSI)

• American Society of Civil Engineers (ASCE)

• ANSI/ASCE Minimum Design Loads for Buildings and Other Structures

• ACI 318 Building Code Requirements for Reinforced Concrete

• ACI 530 Building Code Requirements for Masonry Structures

• AISC Manual of Steel Construction

• American Society for Heating, Refrigeration and Air-Conditioning Engineers

• (ASHRAE)

• American Society for Testing and Materials (ASTM)

• Building Officials and Code Administrators (BOCA)

• ICD 705 v1.5

• Electronic Industries Association (EIA)

• Ellington Field Division 1 Specifications

• Engineering Technical Letters (ETL)

• International Building Code (IBC)

• Institute of Electrical and Electronics Engineers (IEE)

• Illuminating Engineering Society Lighting Handbook (IES)

• International Fire Code (IFC)

• International Mechanical Code (IMC)

• International Plumbing Code (IPC)

• National Fire Protection Association (NFPA)

• NFPA 70: National Electric Code (NEC)

• NFPA 72 International Fire Alarm Code

• NFPA 101 Life Safety Code

• NFPA 780 Standard for the Installation of Lightning Protection Systems

• National Roofing Contractors Association (NRCA)

• National Electrical Code (NEC)

• National Electrical Manufacturer's Association (NEMA)

• National Electrical Safety Code (NESC)

• Occupational Safety and Health Administration (OSHA)

• Sheet metal & Air Conditioning Contractors National Association (SMACNA)

• Technical Instructions (TIs)

• Technical manuals (TMs)

• Underwriter's Laboratories (UL)

C.3 BACKGROUND

Ellington Field’s arresting barriers are required to be operational 24/7 for aircraft emergencies. The existing arresting barrier access roads are too short to allow maintenance vehicles to be parked outside the 250-foot aircraft runway clear zone. Currently these vehicles must park in the dirt field, which during certain times becomes soggy and wet. This causes the maintenance vehicles to make ruts and, in part, leads to runway clean up due to “Foreign Objects and Debris” (FOD).

C.4 STATEMENT OF WORK

TMD’s intent is for the Contractor to provide new extensions to the existing concrete barrier roads (eight (8) total barrier roads), enduring adequate turn radius for maintenance vehicles. The pavement structure shall consist of surface, base course, subbase course and subgrade. Contractor

Page 17 of 43 Approved 10/16/2021 will provide topography. Contractor will pour new concrete, remove excavated soils material, haul off excavated material, replace with new approved select fill, and ensure proper drainage. Loading of each barrier location shall be adequately designed for a typical mobile truck crane and standard pickup truck. Contractor will at all times ensure proper site cleanup and prevent tracking of FOD onto the airfield.

C.4.1 General Requirements

A. Contractor must perform a pre-work walk-through of the entire job site with the TMD Project Manager, perform site survey of existing conditions and submit findings to the TMD’s Project Manager to verify current conditions before any work begins.

NOTE: All TMD provided drawings or as-builts are for reference only and are available upon request.

NOTE: Interested Parties who would like TMD provided drawings or as-built documents for reference during the Mandatory Site Visit, must submit a request in advance by emailing the Contract Manager at Procurement@military.texas.gov

B. Taking photographs during the pre-work walk-through will only be permitted with preapproval from the TMD Project Manager.

C. Contractor must provide the number of calendar days to perform the work from notice of award to Substantial Completion at the bid time with their proposal (Reference ATTACHMENT G.4 Mandatory Pricing Schedule).

D. Contractor must receive Notice to Proceed (NTP) from Project Manager in writing before mobilization.

E. Contractor must coordinate access to the site with the TMD Project Manager, coordination will be done in writing.

F. Contractor must provide a site-specific safety plan. Safety Plan must be submitted to and approved by the TMD Project Manager before beginning work in writing to the TMD Project Manager in writing prior to any work beginning.

G. Contractor must provide full-time, on-site, supervision whenever work is performed.

H. Contractor must provide the name of the full-time, on-site, supervisor in writing, to the TMD Project Manager before work begins each day.

I. Contractor provided supervisor must be a direct employee of the Awarded

Contractor.

J. Contractor must provide a qualified superintendent with five years of experience as a general contractor on pavementwork, Quality Check (QC) qualified, OSHA 30 hrs. to be onsite during all phases of work. NOTE: THE SUPERINTENDENT/QC MUST NOT

PERFORM MANUAL LABOR NOR BE A PARTS RUNNER.

Page 18 of 43 Approved 10/16/2021

K. Contractor must coordinate with the TMD Project Manager for approval prior to assigning a new superintendent that was not previously listed in the bid submission.

Certificate of qualifications must be provided in writing.

L. Contractor shall ensure any potentially sensitive documentation, military equipment, or ordinances discovered during the contract period is immediately reported to the TMD Project manager for consultation on proper disposal or recovery procedures & methods.

M. Contractor must at all times ensure proper site cleanup and prevent tracking of FOD onto the airfield.

N. Contractor must ensure that all items, and debris, that require disposal are removed from the site and are disposed of in accordance with all Federal, State, and local laws, rules, and regulations.

O. Contractor must provide daily cleanup.

P. Contractor must provide tracking logs and manifests for all hazardous materials, trash, and recycling materials.

Q. Contractor must separate all recyclable materials separate from the rest of the disposable materials in an area for TMDs recycling manager.

R. Contractor must keep a clean and safe work area at all times.

S. Contractor must mitigate/isolate dust in work area at all times.

T. Contractor must clean up and dispose of all debris related to, but not necessarily identified, upon completion of all work covered in the SOW.

U. Contractor must ensure all rules, laws, and regulations are followed when transporting and disposing of any items generated from the statement of work.

V. Contractor must ensure that TMD has first rights to any salvageable materials.

W. TMD Project Manager will coordinate with TMD Recycling for the pick-up of the recyclables.

X. Contractor must provide all safety, OSHA, and wage information to the Project

Manager prior to any work begins.

Y. Contractor must always enforce PPE requirements.

Z. Contractor must provide daily written progress reports to TMD Project Manager in writing.

AA. Contractor must provide weekly safety meetings and provide them to TMD Project

Manager in writing.

Page 19 of 43 Approved 10/16/2021

BB. Contractor must conduct pre-task and pre-construction meetings with subcontractors and send minutes to the TMD Project manager in writing before any work begins.

CC. Contractor must provide a written list of at least three (3) names and 24-hour contact numbers to the TMD Project Manager and have a written copy visible on site at all times.

DD. Contractor must provide protection to existing assets.

EE. Contractor must protect all existing improvements, road surfaces, curbs, sidewalks, trees, shrubbery, sprinkler systems, drainage structures, and other like items to prevent damage.

FF. Contractor must repair any damage caused by any work provide in the performance of this scope of work at the expense of Contractor.

GG. Contractor is responsible for any damage to existing utilities.

HH. Contractor to provide Ground Penetration Radar Utility scanning, Install silt fence, erosion control, water truck, and sweeper.

II. Contractor must provide motor vehicle & pedestrian traffic control where applicable.

Ensure that pedestrians or cars are not led into conflicts with site vehicles, equipment, operations, or traffic moving through/ around the work zone.

JJ. Contractor must provide a temporary barrier around construction limits, to be removed at Substantial Completion.

KK. Contractor must maintain access on adjacent roads for traffic.

LL. Contractor must provide traffic signage, flagmen, and other safety items to ensure the safety of workers and the host site occupants.

MM. Contractor must provide a written notification of any interruption of services to adjacent buildings to the Program Manager within 72-hours of discovery.

NN. Contractor must coordinate with the TMD Project Manager for written approval locations to place Contractor provided porta-potties.

OO. Contractor must provide portable latrines for Contractor’s workers and provide numbers and locations to the TMD Project Manager.

PP. Contractor must ensure Contractor caused damage to other areas is returned to its previous condition.

QQ. Contractor must ensure any subcontracted trades, such as plumbing or electrical contractors, provide license copies to TMD’s Project Manager before they perform any work.

Page 20 of 43 Approved 10/16/2021

RR. Contractor must provide a bar chart schedule to TMD’s Project Manager for approval before any beginning.

SS. Contractor must provide written notification to TMD’s Project manager when the work is complete and provide a preferred date that the Contractor must be prepared for a Substantial Completion Inspection.

TT. TMD’s Project Manager shall inspect the work and provide the contractor with a list of deficiencies (Punch List) that the contractor must remedy within 21 days.

UU. Contractor must notify TMD’s Project Manager, in writing, when the Contractor is ready for a Final Inspection.

VV. TMD is not responsible for any additional work the contractor completes that has not been approved by the Contract Administrator in the form of a change order.

C.4.2 Specific Project Requirements

A. Applicable Codes and Standards

In addition to what is already included in the SOW, the Contractor shall pay special attention to the following:

• UFC 3-250-02 – Pavement Design for Airfields

• UFC 3-201-02 – Civil Engineering

• Whole Building Design Guide (WBDG)

• FAA AC 150/5370-10 – Standards for Specifying Construction of Airports

• FAA AC 150/5320-6 – Airport Pavement Design and Evaluation

• TxDOT Standard Specifications for Construction

• City of Houston Infrastructure Design Manual

B. Utilities, Environmental, and Site Controls

1. Contractor to provide Ground Penetration Radar (GPR) utility scanning,

2. install silt fence and erosion control measures,

3. and provide a water truck and mechanical sweeper as required.

C. Base Map Barrier Roads Clarification

The Barrier Roads map attachment (see ATTACHMENT G.7 Location Photo Aids) provided in the overview sections are for reference only.

Contractor shall field verify all dimensions and existing conditions.

D. Structures:

1. Contractor must comply with UFC-3-02-201 and Whole Building

Desing Guide (Current version) (https://www.wbdg.org/FFC/DOD/UFC/ARCHIVES/ufc_3_201_02_20 https://www.wbdg.org/FFC/DOD/UFC/ARCHIVES/ufc_3_201_02_2020.pdf

Page 21 of 43 Approved 10/16/2021

20.pdf) for the following:

a. Rigid pavement design criteria,

b. concrete strength (psi),

c. reinforcement

d. and chair supports.

2. Contractor shall perform the following:

a. Contractor shall provide expansion/control Joints (CJ) in accordance with UFC-3-02-201 and Whole Building Desing Guide (Current version) as required (https://www.wbdg.org/FFC/DOD/UFC/ARCHIVES/ufc_3_201_0 2_2020.pdf).

NOTE: ALL SAW CUTS INTO NEW CONCRETE MUST BE CUT NO

LATER THAN (NLT) 24 HOURS AFTER PLACING CONCRETE.

NOTE: CONTRACTOR RESPONSIBLE FOR SUBMITTING

CONCRETE MIX DESIGN TO THE TMD PROJECT MANAGER FOR

APPROVAL PRIOR TO PLACEMENT OF CONCRETE.

b. Contractor must place and finish six (6)-inches of 4000 Pounds per Square Inch (psi) concrete at a total of eight (8) barrier road locations.

c. Contractor must ensure concrete barrier road shall have positive drainage.

d. Contractor shall provide test cylinders as per UFC-3-02-201 and Whole Building Desing Guide (Current version).

e. Contractor shall provide expansion joints and install sawcut control joints.

f. Existing Barrier Road:

i. If contractor splices into existing paving, saw cutting must comply with UFC-3-02-201 and Whole Building Desing Guide (Current version).

ii. Contractor must ensure installation of tie-bars and pull test verification of tie-bars into existing concrete slab, must be in accordance with the specifications of all applicable regulations.

g. Contractor required to submit an FAA form 7460 to the TMD Project Manager 90 Days in advance for use of:

i. concrete pump with boom extension,

ii. excavators,

iii. and cranes.

E. EARTHWORK:

1. Contractor must comply with UFC-3-02-201 and Whole Building

Desing Guide (Current version) (https://www.wbdg.org/FFC/DOD/UFC/ARCHIVES/ufc_3_201_02_20 20.pdf).

2. Contractor must coordinate with TMD’s Project Manager to obtain an 811 dig permit prior to excavation activities.

https://www.wbdg.org/FFC/DOD/UFC/ARCHIVES/ufc_3_201_02_2020.pdf https://www.wbdg.org/FFC/DOD/UFC/ARCHIVES/ufc_3_201_02_2020.pdf https://www.wbdg.org/FFC/DOD/UFC/ARCHIVES/ufc_3_201_02_2020.pdf

Page 22 of 43 Approved 10/16/2021

3. Contractor must install a silt fence, or barrier protection, when any excavating and/or pouring of concrete is required.

4. Contractor shall submit certified quality testing and gradation reports to verify compliance of all materials that will be used for base. The documentation shall be provided to TMD Project Manager prior to starting.

5. Contractor shall provide compacted cement stabilized material and lime stabilization in accordance UFC-3-02-201 and Whole Building Desing Guide (Current version) (https://www.wbdg.org/FFC/DOD/UFC/ARCHIVES/ufc_3_201_02_20 20.pdf).

6. Contractor shall coordinate with the TMD Project Manager for standard reviews of earthwork material on an as required basis.

NOTE: THE COMPLETION OF THE TMD PROJECT MANAGER’S

INSPECTION DOES NOT RELIEVE THE CONTRACTOR OF ITS

RESPONSIBILITY TO COMPLY WITH REQUIRED PROJECT

DOCUMENTS, CODES, OR THE NEED TO PROVIDE QUALITY

MATERIALS AND WORKMANSHIP.

C.5 QUALITY ASSURANCE

A. Contractor must ensure that the work area covered in this solicitation is able to pass and be regulatory compliant with all environmental laws for Federal, State, and Local criteria prior to requesting for a final inspection.

B. Contractor is responsible for all Quality Testing prior to requesting a final inspection to include but not limited to:

1. Pre- inspections,

2. in-progress inspections,

3. post inspections,

4. concrete testing,

5. concrete samplings,

6. concrete tie bars epoxy pull testing,

7. soils testing,

8. samplings,

9. daily reports,

10. GPR reports

11. Topographocal Survey Reports

12. and soils gradation reports.

C. Contractor must provide all Quality Testing reports to TMD’s Project Manager prior to requesting a final inspection.

D. Contractor shall employ certified personnel and/or sub-contractors with appropriate licenses and will provide their credentials prior to award.

E. Contractor shall conduct daily cleanup of jobsite and removal of trash.

Page 23 of 43 Approved 10/16/2021

F. Contractor shall comply with all OSHA requirements and have barriers and safety measures in place at all times.

G. The project will comply with all federal, state, and local environmental laws and specifications as outlined in the documents listed below:

1. Reference ATTACHMENT G.A - Ellington AFB General Requirements

2. Reference ATTACHMENT G.G - Ellington AFB (EF) Quality Control

3. Reference ATTACHMENT G.H - Ellington AFB (EF) EMS Environmental Protection

H. Contractor must receive written prior approval for layout and/or final site preparation and prepared surfaces by the Project Manager prior to construction.

I. Contractor must ensure all third-party testing labs shall be certified with all certified technicians as it relates to concrete testing/sampling and densities.

J. Contractor must get a copy of all third-party testing labs certified technicians for all certified technicians that will be working on this project and give an electronic or hard copy to the TMD Project Manager prior to third-party testing labs are used on this project.

K. Contractor must ensure all structural, geotechnical, and survey-related activities or elements shall be reviewed and approved by a licensed Professional Engineer prior to implementation.

L. Contractor must get a copy of all licenses for all Professional Engineers that will be working on this project and give an electronic or hard copy to the TMD Project Manager prior to Professional Engineers are used on this project.

C.6 COORDINATION AND MEETINGS

Coordinate scheduling, submittals, and work of the various sections of the Project Manual to assure efficient and orderly sequence of installation of interdependent construction elements, [with provisions for accommodating items installed later]: (Reference ATTACHMENT G.B - Ellington Field (EF) Coordination and Meetings)

C.7 PROJECT COORDINATION

General: (Reference ATTACHMENT G.C - Ellington AFB (EF) Project Coordination)

A. Project Engineer: Schedule physical, in person, arrangements for meetings throughout progress of Work, prepare meeting agenda with appropriate government, Base Representative and Contractor input, and distribute with written notice (email acceptable) of each meeting, preside at meetings, record minutes to include significant proceedings and decisions, and reproduce and distribute copies of minutes within three (3) days after each meeting to participants and parties affected by meeting decisions.

B. Representatives from the Project Engineer’s Office, the Project Manager, Base, Contractor, and Subcontractors shall attend meetings, as needed.

Page 24 of 43 Approved 10/16/2021

C.8 FIELD ENGINEERING

A. The Contractor shall provide and pay for field engineering services for: (Reference ATTACHMENT G.D - Ellington AFB (EF) Field Engineering)

1. Survey work required in execution of work.

2. Civil, structural, or other professional engineering services specified or required to execute the Contractor’s construction method.

B. The method of field staking for the construction of the work shall be at the option of the Contractor.

C. The accuracy of any method of staking shall be responsibility of the Contractor. All engineering for vertical and horizontal control shall be the responsibility of the Contractor.

1. The Contractor shall be held responsible for the preservation of all stakes and marks. If any stakes or marks are carelessly or willfully disturbed by the Contractor, the Contractor shall not proceed with any work until he has re-established such points, marks, lines, and elevations as may be necessary for the prosecution of the work.

2. The Contractor shall retain the services of a competent surveyor, registered in the State of Texas, to lay out the work and maintain a survey during construction. The Contractor shall be solely responsible for proper location of the work.

C.9 SAFETY POLICIES AND PROCEDURES

A. SECTION INCLUDES: (Reference ATTACHMENT G.E - Ellington Field (EF) Safety Policies and Procedures)

1. Statement of Qualification (SOQ) for land surveyor or civil engineer.

2. Contractor required health and safety plan.

3. Contractor required construction hazard plan.

4. Contractor required temporary utility plan.

B. RELATED DOCUMENTS

1. Drawings and general provisions of the Contract apply to this section.

2. The publication listed below is a part of this specification to the extent referenced. The publication is referred to in text by the basic designation only. OSHA 1926 R.E.G. – 29 CFR, OSHA, 1926 https://osha-safety-training.net

C.10 EMS HAZARDOUS MATERIAL PROCEDURES

A key element to the Pollution Prevention program at Ellington Field is the control of Hazardous Material (HM). To control HM use, a Hazardous Materials Pharmacy (HAZMART) program has been fully implemented within Ellington Field. The HAZMART focuses on source reduction as the preferred method of pollution prevention. Control of HM includes reducing the number of types and amounts of HM used, and controlling its proper distribution, storage, use, and disposal. The Contractor shall comply with all Federal, state, and local Environmental Management System (EMS) environmental standards: (Reference ATTACHMENT G.F - Ellington Field (EF) EMS Hazardous Material Procedures).

https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE

Page 25 of 43 Approved 10/16/2021

C.11 TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT DISCOVERY OF CULTURAL

MATERIALS

Contact: Mr. Mark Garcia, Ellington Field Environmental Manager (CEV) 281-929-2013, Mark.Garcia.16@us.af.mil (Reference ATTACHMENT G.I - Ellington Field (EF) Houston Texas Standard Operating Procedure (Sop) For Inadvertent Discovery of Cultural Materials)

C.12 HOUSTON, TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT DISCOVERY OF

UNMARKED BURIALS

Contact: Mr. Mark Garcia, Ellington Field…