ESBD_452864_1774290672414_ATTACHMENT G.A - Ellington Field (EF) General Requirements.pdf

ATTACHMENT G.A - ELLINGTON AFB (EF) GENERAL

REQUIREMENTS

PART 1 – GENERAL

1. JURISDICTIONS

A. The Project Work Site, Ellington Field, is a U.S. military installation and as such, all aspects of the Work on the site shall be subject to the following requirements.

B. The Contractor shall coordinate all activities for compliance with these requirements through the Project Manager. Contractor shall notify Project Manager at least 48 hours before authorization, coordination, or notification is required from the appropriate organization at Ellington Field (EF), unless otherwise noted.

2. SAFETY

A. Base and Safety Regulations:

a. The Contractor shall comply with all applicable provisions of Department of

Defense Instructions, Air Force regulations and directives pertaining to security, safety, fire, traffic, and personnel clearances in so far as they pertain to the Contractor’s activities on EF.

b. The Contractor shall be responsible for providing, placing, and removing all barricades and safety devices during his construction activities.

c. In addition, the Contractor shall:

i. Caution vehicle operators to avoid intrusion on the runway or flight line.

ii. Obtain flight line authorization from the Airfield Manager, through the

Project Manager, before operating a vehicle on the flight line.

iii. Yield to all emergency vehicles including security police, fire department, ambulance, and ambulance buses when their red lights and / or sirens are operating.

iv. Stop on the roadway at the ends of the runway when the red lights are flashing or illuminated. Remain stopped until the red light goes out.

v. Coordinate movement of heavy / oversized equipment such as cranes, extended flatbed trailers and large earth moving vehicles with the Base

Security Police through Project Manager.

vi. Provide personnel to direct traffic when Contractor-operated vehicles block one or both lanes of a two-lane road.

d. If a mishap involves injury or death to Contractor personnel and / or damage to Air Force property because of Contractor’s operations, the Contractor shall notify the Project Manager. The Project Manager will contact the EF Wing

Safety Office during weekdays, or the EF Command Post at any other time.

i. In case of life-threatening emergency, dial 281-929-2337 to reach the

Security Police, Fire Department, or ambulance. On a non-base phone dial 281-929-2337 for Fire Department/ Ambulance and 281-929-2041 for Security Forces.

ii. Emergency treatment for serious or life-threatening injuries is available at the EF via ambulance to the extent necessary to stabilize

ELLINGTON FIELD, HOUSTON, TX 21 May 2024 the patient and prevent undue suffering and transportation to the nearest hospital.

e. The Contractor shall ensure compliance with the Contract, OSHA, and Air

Force Occupational Safety and Health (AFOSH) provisions.

B. Site Security:

a. Provide and maintain additional temporary security as necessary to protect the

Work and Contractor-furnished products not yet installed.

C. Barricades and Lights:

a. Provide as necessary to prevent unauthorized entry to construction areas and affected roads, streets, and alleyways, inside and outside of fenced area, and as required to ensure public safety and the safety of Contractor’s employees, other employer’s employees, and others who may be affected by the work.

i. Provide to protect existing facilities and adjacent properties from potential damage.

ii. Locate to enable access by EF personnel to non-construction areas.

b. Protect streets, roads, highways, and other public thoroughfares that are closed to traffic by effective barricades with Texas Department of Transportation

(TXDOT) acceptable warning signs.

c. Locate barricades at the nearest intersecting public thoroughfare on each side of the blocked section.

D. Safety Briefings:

a. Primary contractors shall brief subcontractors on safety and fire prevention regulations, emphasizing the requirement to obtain a welding permit, when welding, cutting and brazing operations are required, and obtain authorization from EF Fire Chief, through the Project Manager, when open burning is intended.

b. Maintain individual documentation that all general and subcontractors have been briefed monthly or as required by the contract or OSHA standards.

Provide all documentation to include attendance and issues discussed to the

Project Manager for record keeping.

3. FIRE PREVENTION STANDARDS

A. The following is information pertaining to fire prevention standards at EF. These standards apply to all new construction and reconstruction, demolition, rehabilitation, alteration, and modification.

B. Serious fires can occur due to accumulation of combustible materials or debris and the presence of ignition sources. Basic safeguards against construction fire hazards must be provided for during project planning. These standards outline measures that, with some pre-planning, will prevent fires or, at least minimize damage if a fire does occur.

C. Responsibilities: A fire department representative will attend pre-performance conferences to brief the Contractor on pertinent fire regulations and to provide guidance for fire-safe operations during Contract performance. Fire Prevention guidance appropriate for each type contract will be furnished the Contractor for briefing his personnel.

a. The Contractor shall furnish, via the Project Manager, the Base Fire

Department’s Fire Prevention Section with the name(s) of responsible individuals, who, in case of a fire after normal work hours, can be notified of an incident.

b. The Contractor shall be responsible for assuring proper availability, operation and location of fire protection equipment, general supervision of safeguards and location of salamanders or portable heating equipment, and establishment and maintenance of safe cutting and welding operations.

c. To report a fire, dial 281-929-2337. This number shall be posted in all areas where work is being performed.

D. Water Supply: The Contractor shall ensure an adequate water supply for fire protection is available whenever combustible materials accumulate.

a. Connection to a main or fire hydrant by a contractor shall first be coordinated through the Project Manager with a fire department representative to ensure availability of water supply for fire protection is not jeopardized.

b. Any connection to the public potable water supply must comply with Standard

Plumbing Code using an approved cross-connection device and be coordinated through the Project Manager.

E. Access for Firefighters: Access for use of firefighting vehicles will be provided to the immediate Work Site at the start of construction and maintained until all construction is complete.

a. Vehicle parking control measures will be established that will allow firefighters access to the construction site.

b. Free access from the street to fire hydrants and to outside connections for standpipes, sprinklers, or other fire extinguishing equipment, whether permanent or temporary, shall be provided and maintained at all times.

c. No material or construction will be placed within ten (10) feet of hydrants or connections, or between hydrants and the centerline of the street. Fire hydrants in excavations will be rigidly braced and protected from freezing.

d. Scaffolding, materials, or equipment will not block fire escape routes during performance of projects in occupied buildings.

F. Storage of Munitions: In accordance with DESR 6055.09_AFM 91-201, Explosives

Safety Manual, approval for storage of more than 1,000 nail gun cartridges must be requested from the Wing Safety office through the Project Manager.

G. Deactivation of Existing Alarm Systems: The Contractor shall notify the Fire

Prevention representative, through the Project Manager, whenever an existing fire detection, alarm, or extinguishing system must be disconnected, relocated, or extended. Fire Protection system components will be handled carefully to assure reliability when the system is restored to service.

H. Other Requirements:

a. Any fire hazard or condition that is not specifically covered by these specifications that is recognized by anyone will be immediately brought to the attention of supervisors or anyone having authority to stop the operation.

b. For any further fire prevention guidance or specifics, contact the Project

Manager.

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4. STANDARD WORKDAY/WEEK

A. General: Work shall normally be accomplished Monday through Friday, between the hours of 7:00 a.m. and 5:00 p.m. local time, excluding Federal legal holidays and non- workdays resulting from holidays occurring on weekends.

B. Other Work Periods: When the Contractor desires to work at other than the afore mentioned times, he shall submit a written request to the Contracting Officer with a copy to the Project Manager for approval, and written approval thereof shall be received prior to proceeding with work.

a. The request shall be submitted at least three (3) workdays prior to the proposed performance of work. The request shall indicate the day / days, time

/ amount of work, and reason why permission should be granted to perform work during nonstandard hours.

b. Approval for work to be performed during non-standard time will be given only in cases of extreme necessity.

5. CONSTRUCTION PERMIT

A. General: The Contractor shall obtain, through the Project Manager, an AF Form

103—Base Civil Engineer Work Clearance Request (hereafter referred to as a

“digging permit”), from the Facility Manager (FM). The purpose of the permit is to locate, prior to excavation, all known underground utilities.

B. Procedures: The Contractor shall initiate the request for a digging permit a minimum of five (5) working days prior to performing any excavation or ground penetration.

a. The Contractor shall clearly mark the location of the excavation or ground penetration with white water-soluble, spray paint, or white utility marking flags.

i. The Contractor shall insure the markings are maintained until all responsible agencies or offices for each utility clear the area.

ii. The Contractor shall also show the identified area on a site plan. The site plan shall clearly delineate the proposed work area, nearest building, the nearest cross street to the location of digging.

iii. The Contractor shall provide this site plan to the Facility Manager when requesting the digging permit.

b. Contingency Measures: In the event that a representative for the designated utility does not respond to the locating request, the Contractor shall immediately notify the Project Manager.

C. After identified utilities have been cleared through each affected agency or office and the Base Facility Manager (FM), the Contractor shall receive a copy of the digging permit. The Contractor must have the digging permit on the Work Site during the excavation process.

D. The Contractor shall exercise every precaution during excavation to prevent damage to the existing utilities. The Contractor shall immediately notify FM if any utilities are damaged during the location or excavation process.

6. HOT WORK PERMIT

A. General: The Contractor shall obtain from the EF, Base Civil Engineer (BCE), https://www.scribd.com/doc/174688714/U-S-Air-Force-Form-Af103#:~:text=This%20document%20is%20a%20base,or%20before%20a%20requested%20date.

https://www.scribd.com/doc/174688714/U-S-Air-Force-Form-Af103#:~:text=This%20document%20is%20a%20base,or%20before%20a%20requested%20date.

through the Project Manager, a permit for any welding or flame cutting operations prior to initiating such operations.

a. Permits are available from the Facility Manager.

i. Contractors will submit the request direct to the Fire Prevention Chief and Operations Duty Chief (using the Hot Work Request Excel

Document).

ii. Base Personnel will use the Fire Department Org Box to initiate a Hot

Work request (coordinate with Project Manager).

b. A minimum of one fire extinguishers shall be at the site of all open welding or flame cutting operations.

B. The Contractor shall initiate the request a minimum of five (5) working days prior to performing any hot work.

7. CONFINED SPACE PERMIT

A. General: The Contractor shall notify Base Civil Engineer, through the Project

Manager, that they plan to make entry into a Confined Space.

a. A confined space shall be as defined in OSHA.

b. Contractors must be training IAW with OSHA standards.

c. Contractors must follow OSHA entry standards and have all entry documentation on site.

d. All confined spaces on base require atmospheric test prior to entry.

e. The Contractor shall initiate the request to the Project Manager a minimum of five (5) working days prior to entry into any existing Base confined space.

8. 24-HOUR POINT OF CONTACT

A. General: Contractor shall provide The Contracting Officer and the Project Manager with a 24-hour number or numbers where his authorized representative can be contacted at any time day or night; he shall also provide call forwarding capability for leaving a message. This number should be provided at the pre-construction conference, but not later than ten (10) days after the Notice to Proceed is issued.

9. UTILITIES AND SERVICES

A. General: Contractor shall be permitted the use of utility services (water, electric, and sewer) from the government’s existing system outlets.

a. Temporary utility connections shall be at the Contractor’s expense and installation shall be subject to the approval of the Project Manager.

b. Contractor shall provide telephone and other services required for the work and coordinate this effort with Base Communications.

c. If portable sanitary facilities are utilized, said facilities are subject to the approval of the Project Manager, in regards to the location, cleanliness, and maintenance of such facilities.

d. All temporary sewer / sanitation facilities shall be self-contained units with both urinals and stool capabilities. The units shall be sufficiently ventilated to control odors and fumes and should be emptied and cleaned at least every week or more often if required by the Project Manager. The doors should be self-closing.

e. The facilities will be located behind the construction fence and / or out of the public view.

10. UTILITY SERVICE INTERRUPTIONS

A. General: Contractor shall submit written notification to the BCE not less than five (5) workdays in advance for each planned interruption of a utility service.

a. No single interruption shall exceed eight (8) hours in duration.

b. Utility service interruptions shall not be permitted unless approved by the

Project Manager.

c. Service interruptions shall be accomplished at other than normal work hours if feasible. Not wanting to work “after hours” does not equal “not feasible”.

11. DUST CONTROL

A. General: Contractor shall maintain all excavations, embankments, stockpiles, access roads, and all other work areas free from excess dust to such reasonable degree as to avoid causing a hazard or nuisance to base personnel or surrounding facilities.

a. Approved temporary methods consisting of sprinkling, chemical treatment, light bituminous treatment, or similar methods will be permitted to control dust.

b. Dust control shall be performed as the work proceeds and whenever a dust nuisance or hazard occurs.

c. Contractors shall ensure OSHA controls are in place to manage respirable crystalline dust.

12. PATCHING AND REPAIRING

A. General: After the work has been completed, any Contractor-caused damages to Base structures, facilities, streets, curbs, walks, lawns, etc., shall be properly patched, repaired, or replaced to the complete satisfaction of the Project Manager.

B. Damaged Surfaces: Any holes, cuts, breakages, and damages made in finished surfaces of the area in which work has been accomplished, shall be properly repaired and the disfigured areas then painted over, or otherwise repaired and resurfaced in kind, to match the existing finishes to the complete satisfaction of the Project

Manager.

13. DISPOSITION OF REMOVED GOVERNMENT PROPERTY

A. General: All materials and equipment to be removed by Contractor and not reinstalled under this Contract, including debris generated by this project, shall be removed at regular intervals from the site and disposed of off-base by the Contractor. A manifest indicating all materials removed from the base shall be accomplished to include its landfill location or its final resting place. These manifests and an electronic copy shall be turned into the Project Manager for recordkeeping until the project is complete.

B. Off-base disposal of materials shall be in conformance with applicable Federal, State, and local environmental regulations at the Contractor’s expense.

14. PROTECTION OF BUILDING CONTENTS

A. General: Contractor shall protect from damage all building contents located immediately adjacent to the site of work, and shall repair, replace, or otherwise be held liable for all such damage. Building contents include, but are not limited to, furniture, equipment, materials, or items of supplies.

15. ACCOMPLISHMENT OF WORK

A. General: Access for delivery of materials and equipment, as well as removal of demolished equipment shall be coordinated with the Project Manager.

a. Construction personnel entry and locations of construction delivery, debris removal, construction storage and trailers, construction parking and personnel entries will be provided at the preconstruction meeting or by the Project

Manager, as is appropriate.

b. Base communications personnel shall be allowed to work periodically within the project area during the construction period installing operational communication lines.

B. Tobacco Products: use of tobacco products is not permitted within any Federal building. An outdoor designated tobacco use area will be provided with “Butt Cans.”

This includes the use of “vapor” products. The location of the tobacco use area will be coordinated with the Project Manager.

16. RECYCLING

A. General: In support of the base’s environmental efforts, Contractor is encouraged to recycle general administrative refuse associated with this project. This refuse includes the following:

a. Cardboard

b. One gallon Mark 1 and 2 plastic bottles

c. Type 1 and 2 plastic soda bottles

d. Aluminum and steel soda cans

e. Mixed paper

17. COMMUNICATIONS COORDINATION REQUIREMENTS

A. General: Contractor shall, to affect the appropriate coordination and obtain clearance to operate two-way radio and radio frequency transmitting equipment on EF, contact the Communications Flight Officer through the Project Manager if required.

18. SITE ACCESS AND SECURITY

A. General: EF Security Police has jurisdiction over all activities on or relevant to EF.

Contractor, his Subcontractors, Suppliers, and any other persons and organizations performing or furnishing any of the Work shall provide full compliance with any and all lawful orders of EF Security Staff.

a. All Contractor access to the Site shall be as directed by the Project Manager.

b. Access to the Site shall be restricted and require issuance of a security pass or badge subject to the requirements of EF Security Police.

c. FAR Clause 52.222.54 Employment Eligibility Verification will be enforced https://www.acquisition.gov/far/52.222-54#:~:text=For%20each%20employee%20assigned%20to%20the%20contract%2C%20the%20Contractor%20shall,4)%20of%20this%20section).

and required for this project.

B. Policies: The following is information pertaining to law enforcement and security policies in effect at EF. Questions or comments that concern Base Security Police must be directed through the Project Manager.

a. Speed Limits: Speeding is not tolerated on EF. Speed should never exceed 30 mph. Radar detectors are illegal and speed limits are strongly enforced.

i. 10 mph in all parking lots.

ii. 30 mph on Base roadways, unless otherwise posted.

b. Reserved / Prohibited Parking Areas: Reserved parking is marked by signs listing the person or category for whom the space is reserved or stating which type of decal is required to park in the space.

i. Prohibited parking is marked by sign or yellow paint on the curb.

ii. Parking on the grass or seeded areas is strictly prohibited unless it is required for Contract completion. All grass areas disturbed by construction activities will be restored to original condition.

c. Crosswalks: Motorists are required to yield to anyone in or about to enter a crosswalk.

d. Joggers / Cyclists: Motorists are cautioned to look out for high numbers of people engaged in exercise, especially during the early morning.

e. Traffic Citations: Violation of base traffic rules could affect Contractor or individual access to the base. All provisions of the Air Force Regulations are enforceable for all drivers on Base. Actions taken as result of traffic citations:

i. Notification to employer with required actions

ii. Loss of base driving privileges

iii. Fines

iv. Barment from the base

C. Weapons: No firearms, plastic explosives, fireworks, or any object which fires a projectile or explosive can be brought on base (except approved construction equipment). Offenses of this nature will be referred to the U.S. Magistrates Court or the Bureau of Alcohol, Tobacco, and Firearms.

D. Gate Closures: Anytime a security system is activated, or a hostile act is committed on base, security procedures call for access gates to be closed until the “all-clear” is given. Delays may occur when attempting to enter or depart the base during such an incident.

E. Controlled / Restricted Areas: Areas posted as Controlled or Restricted Areas

(including the flight line, taxiways, and ramps) are clearly marked with signs and constitute legal “No Trespassing” zones.

a. Entry into these areas is strictly prohibited unless specific written authority is granted.

b. Persons inadvertently entering a Controlled / Restricted area will be apprehended by security personnel and treated as hostiles until proper identity can be confirmed.

c. Construction personnel should cooperate with security personnel in these types of situations since security personnel will continue to elevate force with resistance received.

F. Required Coordination: If required to block off a street or portion of a street, before doing so, and with as much advance notice as possible, Contractor shall coordinate with Security Forces Operations Superintendent between 6:30 a.m. and 5:15 p.m., Tuesday through Friday, through the Project Manager.

G. Base Entry: DBIDS Visitor passes will be issued from Security Forces Visitor Center personnel.

a. Passes are not interchangeable and must be accounted for at all times and turned in upon Contract completion.

b. Current vehicle registration, valid driver's license and vehicle insurance are mandatory when on EF.

c. Carpooling is strongly encouraged.

d. All contractor vehicles will be searched each time they enter the facility.

H. Theft Prevention: Contractor shall ensure all pilferable items are secured when not in use. The government is not liable for missing items.

19. PRECEDENCE OF AIR OPERATIONS

A. General: It is the explicit intention of the Contract that the safety of aircraft, as well as the Contractor’s equipment and personnel, is the most important consideration.

a. It is understood and agreed that the Contractor shall provide for the free and unobstructed movement of aircraft in the air operations areas of the airfield with respect to his / her own operations and the operations of all his / her subcontractors as specified in this section.

b. It is further understood and agreed that the Contractor shall provide for the uninterrupted operation of visual and electronic signals (including power supplies thereto) used in the guidance of aircraft while operating to, from, and upon the airfield.

c. With respect to his / her own operations and the operations of all his / her subcontractors, Contractor shall provide marking, lighting, and other acceptable means of identifying: personnel; equipment; vehicles; storage areas; and any work area or condition that may be hazardous to the operation of aircraft, fire-rescue equipment, or maintenance vehicles at the airport.

d. Contractor shall control his / her operations and the operations of his / her subcontractors and all suppliers so as to provide for the free and unobstructed movement of aircraft at EF.

B. Work Near Flight Line: When Work requires the Contractor to conduct his / her operations within one hundred (100) feet of the edge of any active taxiway pavement, the work shall be coordinated with EF, through the Project Manager, at least two (2) weeks prior to commencement of such work.

a. Contractor shall not commence operations within one hundred (100) feet of an active taxiway until so authorized by the Project Manager.

b. When Contract work requires Contractor to work within one hundred (100) feet of the edge of an active taxiway pavement on an intermittent basis

(intermittent opening and closing of the taxiway), Contractor shall maintain constant communications with the Project Manager or designated Base groups, as hereinafter specified; immediately obey all instructions to vacate the area; immediately obey all instructions to resume work in such area.

c. Failure to maintain the specified communications or to obey instructions shall be cause for suspension of the Contractor’s operations in the area until the satisfactory conditions are provided.

C. Maintenance of Aerial and Vehicular Traffic Ways: Contractor shall make his / her own estimate of all labor, materials, equipment, and incidentals necessary for providing the maintenance of aircraft and vehicular traffic as specified in this subsection.

20. ELLINGTON FIELD SECURITY POLICY REQUIREMENTS

A. Policy Letter: Contractor/Visitor Access Procedures (The policy letter will be provided at the Pre- Construction Meeting).

21. CONSTRUCTION OR MAINTENANCE CONTRACTORS:

B. To obtain a contractor badge the General Contractor must fill out a 147 ATKW Form

17, Application for EF Contractor Identification Card (Attachment G.Y), for every employee prior to first day of work. Once section 1 & 2 of the forms are completed, they must be turned into your military sponsor for section 3 approval. Once section 1-

3 of the form have been completed, military sponsor must submit to Security Forces a minimum of 3 duty days prior to first day of work to process DBIDS Contractor badge request.

C. 147 SFS will utilize the AFOSI NCIC system to conduct background checks on all

Contractors prior to the issue of a Contractors Base Visitors Pass/Badge:

D. If unfavorable information is found on the Contractor, the Contractor shall not be allowed access to the Installation.

E. The military sponsor will in turn give the approved forms to Security Forces. Security

Forces will provide military sponsor all approved Contractor DBIDS badges, if contractor is not present at time of badge production. Military sponsor will coordinate with Contractor to deliver their DBIDS badge before or on first day of work. In addition to the 147 ATKW Form 17, the following will be needed:

a. A valid* and current Federal/State photo identification

b. Social Security Number

c. Military sponsor

d. Military escort (if working in restricted/controlled areas)

F. *ACCEPTABLE FORMS OF VISITOR ID:

a. U.S. passport or U.S. passport card

b. Permanent resident card or Alien Registration Receipt Card (INS Form I-551)

c. Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine-readable immigrant visa.

d. Foreign passport with a current arrival-departure record (INS Form I-94)

e. INS Form I-766, Employment authorization document with photo.

f. Driver’s license or identification card issued by a State or outlying possession of the US, with a photo and biographic information.

g. Identification card issued by Federal, State, or local government agencies with a photo and biographic information.

G. Once the Contractors services are no longer needed, or if the person is terminated before the expiration of the original Contract; then the Primary Sponsor for the

Contractor, will be required to seize and return any issued Temporary Pass back to

Security Forces for proper disposal.

H. Persons not properly displaying photo identification badges will be escorted off of the installation.

I. Misuse or alteration of the Security Badge will result in permanent debarment from the base.

22. DELIVERIES AND SINGLE-DAY WORKERS

A. All visitors will either be escorted by permanent party Ellington Field DoD credentialed personnel or processed for unescorted access as described above in

Section 21.