CN-370000-CN335-T14CO3.pdf
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- Contract number
- CN335
- Issued by
- Florida
About this file
This is a Task Assignment Change Order Form (Change Order No. 3) issued by the Florida Department of Environmental Protection (FDEP) for a contract with Taylor Engineering, Inc. The document modifies Task Assignment No. TA14 under FDEP Contract No. CN335, Project No. R2236, for the Sea Level Impact Projection (SLIP) Study. The change order was executed on November 29-30, 2021, and is signed by representatives from FDEP (Eddy Bouza, Project Manager; Jeffrey Whitfield, Contract Manager; and Lisa Yarborough, Contract Authority) and Taylor Engineering (Angela Schedel, Consultant and Vice President, Community Resilience).
The change order addresses Task 7, which requires Taylor Engineering to provide analysis, design, and technical documentation for the SLIP Web Application Service, including system documentation, a licensing agreement, and copyright submission. The net decrease in task amount is $4,209.61, resulting in a revised total task cost of $73,700.55. Labor costs increased by $3,209.61 due to additional meetings and document revisions related to copyright deliverables, from 113 to 120 man-hours. Conversely, licensing agreement fees were reduced from $7,500 to $3,000 because Taylor Engineering will perform this work in-house rather than engaging external attorneys. An additional $1,000 reduction corrects a calculation error from Change Order 2. The task execution date remains September 27, 2021, with the original end date of June 30, 2022. Funding is allocated under Florida FLAIR Code 3710100028637500400001005930, with a total project allocation of $73,700.55.
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Text version
Eddy Bouza Digitally signed by Eddy Bouza Date: 2021.11.29 13:09:37 -05'00'
Jeffrey Whitfield Digitally signed by Jeffrey Whitfield Date: 2021.11.29 15:20:59 -05'00'
Angela Schedel Digitally signed by Angela Schedel Date: 2021.11.30 09:47:29 -05'00'
Lisa Yarborough Digitally signed by Lisa Yarborough Date: 2021.11.30 10:40:54 -05'00'
10199 SOUTHS IDE BLVD , SU ITE 310 | JACKSONVILLE , FL 32256 | TEL 904 .731.7040
WWW.TAYLORENG INEER ING .COM
November 23, 2021
Jeffrey Whitfield
Contract Manager
Bureau of Design and Construction
Florida Department of Environmental Protection
3900 Commonwealth Boulevard 260K, MS 520
Tallahassee, FL 32399
RE: FDEP Agreement Number CN335 TA14 Change Order 3
Sea Level Impact Projection (SLIP) Study
Website Design and Web Application Development
Dear Mr. Whitfield:
As requested by FDEP, Taylor Engineering is submitting a change order for Task 7 of the above referenced project. Justification for the change order is as follows:
1. One of the Task 7 deliverables, copyright documentation, was unable to be completed by the due date of November 15, 2021 due to delays in approving the copyright by the FDEP reviewers.
We requested a 30 day extension in order to finalize the documentation for submittal in a previous change order, and this change order is to reconcile cost differences after meeting following the execution of change order 2.
2. The increase in number of man hours from 94 to 120 and associated labor cost of $3,209.61 is due to additional meetings, document review, and document revisions for the copyright deliverable. The Licensing Agreement Fees are reduced from $7,500 listed in change order 2 to
$3,000, since Taylor Engineering will be performing this work instead of their attorneys.
3. An additional $1,000 reduction is being made from the task assignment total amount due to a calculation error during the processing of change order 2. Change order 2 added an additional
$8,635.84 to the task assignment, though the costs being added only added up to $7,635.84.
This $1,000 discrepancy is being addressed in this third change order.
Please let me know if you have any questions.
Sincerely, Angela Schedel, Ph.D., P.E.
Vice President, Community Resilience
SCOPE OF WORK
SEA LEVEL IMPACT PROJECTION (SLIP) STUDY
WEBSITE MAINTENANCE AND HOSTING AGREEMENT
Task 7. Provide Analysis, Design, and Technical Documentation for the SLIP Web Application Service
Description:
This documentation provides the necessary information for the department to re engineer the
SLIP Web Application Service into a Department supportable platform. This documentation should include, at a minimum:
1. A general description of the application including documentation of all modules/components.
2. Detailed documentation of all interfaces/interactions with other systems including data layers, data feeds and third party tools along with associated metadata and any licensing requirements.
3. Business Process Map and Data Flow Diagram.
4. Logical Data Model and Data Dictionary including field and table definitions.
5. By means of text, screenshots, and screen navigation details, description of each screen, each e mail template, and each report with supporting business rules including field and screen level data validations.
6. Definition in detail all user roles and security privileges.
7. System architecture diagram – logical and physical.
8. Fully commented source code.
9. Assert and protect a copyright to the Webpage created and assign rights to the
Department inaccordance with the provisions of the licensing agreement.
DEP’s extended project team, including OGC and OIT, will review the deliverables and provide comments to Taylor within 10 business days of receipt of deliverable. The DEP and Taylor project team will participate in four coordination meetings to discuss the deliverables and clarify DEP’s comments before finalizing the documents.
Deliverables: Technical system documentation, licensing agreement, copyright submission, and website performance metrics.
Documentation:
1. System documentation, as described above
2. Licensing agreement (perpetual, royalty free) allowing for the Department’s use in conjunction with the SLIP webpage and modification of the SLIP Web
Application as needed to allow modification or re platforming, and migration from public hosting to Department or other governmental hosting, as specified in Attachment B.
3. Documentation of the submitted copyright for recordation and registration of the transfer of the copyright from Taylor to the Department with the United
States Copyright Office.
4. Department’s approval of performance metrics recommended by Taylor
Performance Standard: The Department’s Contract Manager will review the documentation to verify that the deliverables have been completed as described above.
Upon review and written acceptance by the Department’s Contract Manager, Taylor may proceed with payment request submittal.
Task 7 Due Date: December 15, 2021
FIXED PRICE COST: $22,443.39
FIXED PRICE COST: $25,653.00
TASK 7: Provide Analysis, Design, and Technical Documentation for the SLIP Web Application Service
Position Hourly Rate ($) Hours Cost ($) Task Totals
Principal 200.94 9.0 1,808.46
Director 178.02 8.0 1,424.16
Senior Professional 162.21 90.0 14,598.90
Administrative 53.58 6.0 321.48
Total Man-Hours 113.0
Labor Cost 18,153.00
Reimbursable Costs Units Cost ($)
Licensing Agreement Fees 1.0 7,500.00
Total Non-Labor Cost 7,500.00
Total Task 7 25,653.00$
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