CN-370000-CN335-T16.pdf
PDF 189 KB Posted
- Contract number
- CN335
- Issued by
- Florida
About this file
This document is a Task Assignment Notification Form and Scope of Work executed between the Florida Department of Environmental Protection (FDEP) and Taylor Engineering, Inc. for the development of technical standards guidance related to inland flooding vulnerability assessments. The contract is identified as FDEP Contract No. CN335, Task Assignment No. TA16, with Project No. R2240. The project is managed by the FDEP's RCP (likely referring to a specific department division) with Jeffery Whitfield serving as the FDEP Contract Manager and Angela Schedel representing Taylor Engineering as the Consultant Representative. All required signatures from FDEP budget representatives, project managers, contract managers, contract authority, and the consultant were executed in January 2022.
The scope of work consists of four deliverable-based tasks totaling $35,148.33 with no reimbursable costs. Task 1 (Research Inland Flooding Modeling Best Practices) is valued at $6,932.94 and due February 22, 2022, requiring submission of a technical memorandum and project kickoff meeting notes. Task 2 (Focus Group Discussions) is valued at $13,760.55 (at $2,752.11 per meeting for up to five meetings) with a performance period from January 17 to March 4, 2022, requiring presentations, attendee lists, and meeting notes. Task 3 (Create Inland Flooding Technical Standards Guidance) is valued at $7,458.24 and due March 25, 2022, requiring meeting notes and a draft guidance document. Task 4 (Finalize Inland Flooding Technical Standards Guidance) is valued at $6,996.60 and due April 22, 2022, requiring meeting notes, a tracking document of edits, and the final guidance document. The contract work supports FDEP's rule-making efforts for implementing Florida Statute Section 380.093 regarding inland flood hazard identification for municipal vulnerability assessments.
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Text version
Florida Department of Environmental Protection
TASK ASSIGNMENT NOTIFICATION FORM
Required Signatures: Adobe Signature
FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:
Project Location: Project Name:
Consultant Name:
Consultant Representative: Phone: Email:
FDEP Contract Manager: Phone: Email:
Description of Task:
Project Manager:
Schedule Start Date: Fixed Price Cost:
Completion Date: Cost Reimbursement not to exceed:
Total Task Amount:
Approval Signatures:
Budget Representative, FDEP Signature Date
Project Manager, FDEP Signature Date
Contract Manager, FDEP Signature Date
Consultant Signature Date
Contract Authority, FDEP Signature Date
Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount
29 digit FLAIR Code: Total:
CN335 TA16 FDEP- RCP R2240
FDEP- RCP Technical Standards for Inland Vulnerability Assessments
Taylor Engineering, Inc.
Angela Schedel 904-256-1305 aschedel@taylorengineering.com
Jeffery Whitfield or successor 850-245-2630 Jeffery.Whitfield@FloridaDEP.gov
Taylor Engineering will research and develop a technical standards guidance document for flood hazard identification for vulnerability assessments for Florida's inland areas. The associated deliverables within this task will inform the
Department's rule-making efforts for implementing s. 380.093, F.S.
Eddy Bouza, or successor
Upon Execution $ 35,148.33 April 22, 2022
$ 35,148.33
Ashley Larson Digitally signed by: Ashley Larson
DN: CN = Ashley Larson email = Ashley.M.
Larson@Floridadep.gov C = AD
Date: 2022.01.06 14:38:15 -05'00' Ashley Larson 1/6/2022
Eddy Bouza Eddy Bouza Digitally signed by Eddy Bouza Date: 2022.01.06 14:43:54 -05'00' 1/6/2022
Jeffery Whitfield Jeffrey Whitfield Digitally signed by Jeffrey Whitfield Date: 2022.01.10 14:33:37 -05'00'
Angela Schedel Angela Schedel Digitally signed by Angela Schedel Date: 2022.01.10 14:53:25 -05'00'
Lisa Yarborough Lisa Yarborough Digitally signed by Lisa Yarborough Date: 2022.01.10 15:32:57 -05'00'
R2240 37538010010 100777 055010 U1672 131300 3E $ 35,148.33
$ 35,148.3337202055010375004000010077700
SCOPE OF WORK
INLAND FLOODING VULNERABILITY ASSESSMENT
TECHNICAL STANDARDS GUIDANCE
Introduction:
Taylor Engineering (“Taylor”) will research and develop a technical standards guidance document for flood hazard identification for vulnerability assessments for Florida’s inland areas. The purpose of developing technical standards for inland vulnerability assessments is to provide guidance to municipalities seeking to comply with the Florida Department of Environmental Protection
(“Department”) requirements for evaluating the risk associated with future flooding and sea level rise.
Taylor will research “best practices” for examples of inland flooding vulnerability assessments, and lead focus group discussions to gather insight from academic and industry partners. The deliverables created within this scope of work will inform the Department’s rule-making efforts for implementing s. 380.093, F.S.
The following tasks comprise this scope of work.
Task 1. Research Inland Flooding Modeling Best Practices
Description:
1. Within 10 days of acceptance of this SOW, Taylor will conduct a project kickoff meeting
(meeting No.1) with Department staff to understand the Department’s need for this project.
2. Taylor will review the Florida Adaptation Planning Guidebook and s. 380.093, F.S. for the key components required for an inland flooding vulnerability assessment within Florida.
3. Taylor’s flood risk experts will create a list of performance metrics which can be used to define the technical standards for identifying flood hazards in inland communities, as well as those communities with compound flooding—i.e., combined coastal (tides, surge, and/or sea level rise) and rainfall flooding.
4. Taylor will research and summarize information from completed flooding studies and/or vulnerability assessments which include an inland flooding component. These studies will not be limited to municipalities within the state of Florida. The goal of the exercise is to identify readily available data which is acceptable in the community of practice in a format suitable for visualization (i.e. graphics, maps, tables), and information used in existing hydraulic modeling and supplemental information that may be used in the modeling efforts.
5. Taylor will create a technical memorandum which compiles information from the Florida
Adaptation Planning Guidebook, s. 380.093, F.S., the flood risk experts, and the researched inland and/or compound flooding studies. The memorandum will summarize the “best practices,” types of data used, types of models used and their capabilities, model computation requirements, and possible performance metrics for inclusion in the Department’s technical standards guidance document.
Deliverables:
1.1 Technical memorandum with a summary of the “best practices;” types of data, models used, computational requirements; and possible performance metrics; and
1.2 Meeting notes from the project kickoff meeting (meeting No.1).
Documentation:Z.1H;>A F9;; BD2<9C C85 technical memorandum and meeting notes from the project meeting (No.1).
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Performance Standard:Z.85 $5?1AC<5=CNB #>=CA13C )1=175A F9;; A5E95F C85 4>3D<5=C1C9>= C>
E5A96H C81CZC85Z45;9E5A12;5BZ81E5 255=Z3><?;5C54Z1B 45B3A9254 12>E5M /?>= A5E95F 1=4 FA9CC5= acceptance by the $5?1AC<5=CNB #>=CA13C )1=175AJ .1H;>A <1H ?A>3554 F9C8 ?1H<5=C A5@D5BC
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Task 1 Due Date: February 22, 2022
Method of PaymentL &9G54 #>BCL Q6,932.94
Task 2. Focus Group Discussions for Inland Flooding Technical Standards
Description:
1. Taylor will prepare for, organize, and lead discussions in up to 5 one-hour virtual meetings for focus groups identified by the Department. The focus groups may include, but not be limited to representatives from other state agencies, academic institutions, engineering and contracting businesses, local municipalities, 01C5A )1=175<5=C $9BCA93CBJ /-'-J other established subject-matter technical groups, and non-governmental organizations.
2. The fixed rate for each meeting (noted below) will include presentation development, meeting minutes/discussion overview, and compilation of focus group comments.
3. This task will start after the project kickoff meeting (meeting No.1), at which the focus group participants and themes will be discussed.
4. The Department will send email invitations to the participants chosen for the focus groups within 30 days of acceptance of this SOW.
Deliverables:
2.1 Presentations (pdf format),
2.2 Attendees lists, and
2.3 Meeting notes for each focus group meeting.
Documentation:Z.1H;>A F9;; BD2<9C a copy of the presentations, attendee lists, and meeting notes from each of the focus group meetings.
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Performance Standard:Z.85 $5?1AC<5=CNB #>=CA13C )1=175A F9;; A5E95F C85 4>3D<5=C1C9>= C>
E5A96H C81CZC85Z45;9E5A12;5BZ81E5 255=Z3><?;5C54Z1B 45B3A9254 12>E5M /?>= A5E95F 1=4 FA9CC5= acceptance by the Department’s #>=CA13C )1=175AJ .1H;>A <1H ?A>3554 F9C8 ?1H<5=C A5@D5BC
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Period of Performance: January 17 to March 4, 2022
Method of Payment: Fixed Price: QU,752.11 per meeting, maximum 5 meetings.
(Total #>BC *>C to %G3554L QTVJYXSMWW)
Task 3. Create Inland Flooding Technical Standards Guidance
Description:
1. Within 10 business days of submittal of the task 1 deliverable, Taylor will meet with the
Department’s staff in project meeting No. 2. This meeting will discuss the technical memo and further define the Department’s minimum recommended technical standards.
2. Taylor will create a draft Inland Flooding Technical Standards Guidance document, using the requirements defined by the Department.
3. Relevant information, comments, and discussion from the focus groups and researched information will be incorporated into the draft deliverable, if available.
Deliverables:
3.1 Meeting notes summarizing project meeting No.2 with the Department; and
3.2 Draft Inland Flooding Technical Standards Guidance document.
Documentation:Z.1H;>A F9;; BD2<9C the meeting notes and the draft Inland Flooding Technical
Standards Guidance document based on readily available data which is acceptable in the community of practice, and information and methodology for replication and use by Florida communities.
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Performance Standard:Z.85 $5?1AC<5=CNB #>=CA13C )1=175A F9;; A5E95F C85 4>3D<5=C1C9>= C> verify C81CZC85Z45;9E5A12;5BZ81E5 255=Z3><?;5C54Z1B 45B3A9254 12>E5M /?>= A5E95F 1=4 FA9CC5=
1335?C1=35 2H C85 $5?1AC<5=CNB #>=CA13C )1=175AJ .1H;>A <1H ?A>3554 F9C8 ?1H<5=C A5@D5BC
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Task 3 Due Date: March 25, 2022
Method of Payment: Fixed #>BCL Q7,458.24
Task 4. Finalize Inland Flooding Technical Standards Guidance
Description:
1. Within 10 business days of submittal of the task 3 deliverables, the Department will provide
Taylor with detailed comments and edits to draft Inland Flooding Technical Standards Guidance document based on readily available data which is acceptable in the community of practice, and information and methodology for replication and use by Florida communities.
a. These edits will be provided to Taylor electronically to an email address provided by the Taylor project team.
2. Within 5 business days of receipt of the Department’s comments, Taylor will meet with the
Department in project meeting No. 3 to discuss the comments and edits to the draft.
3. Taylor will incorporate edits to the draft Inland Flooding Technical Standards Guidance document, provided by the Department and as discussed in the project team meeting.
4. A Taylor Senior Advisor will conduct a thorough +"O+# 3853: >= C85 BC1=41A49I54 ED;=5A129;9CH assessment scope of work, ensuring consistency and technical accuracy.
5. Taylor will finalize the draft Inland Flooding Technical Standards Guidance document.
Deliverables:
4.1 Meeting notes summarizing project meeting No.3 with the Department; and
4.2 Tracking document showing recommended edits and 381=75B <145J 1=4 +"O+# 13C9>=K and
4.3 Final Inland Flooding Technical Standards Guidance document.
Documentation: Z.1H;>A F9;; BD2<9C the meeting notes, tracking document, and Final Inland
Flooding Technical Standards Guidance.
Performance Standard:Z.85 $5?1AC<5=CNB #>=CA13C )1=175A F9;; A5E95F C85 4>3D<5=C1C9>= C> verify C81CZC85Z45;9E5A12;5BZ81E5 255=Z3><?;5C54Z1B 45B3A9254 12>E5M
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Task 4 Due Date: April 22, 2022
Method of Payment: Fixed #>BCL Q6,996.60
Summary of Fees:
Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified. (Please do not alter this language)
Task
No.
Task Title
Deliverable-Based Fixed
Fee
1 Research Inland Flooding Modeling Best Practices $6,932.94
2 Focus Group Discussions for Inland Flooding Technical Standards $13,760.55
3 #A51C5 (=;1=4 &;>>49=7 .538=931; -C1=41A4B 'D941=35 $7,458.24
4 Finalize Inland Flooding Technical Standards Guidance $6,996.60
Maximum Total Fixed Price #>BC $35,148.33
)1G9<D< .>C1; ,59<2DAB12;5 #>BC 0
Overall Total Cost $35,148.33
TASK 1: Research Inland Flooding Modeling Best Practices
Labor Hourly Rate ($) Hours Cost ($) Task Totals
Principal 200.94 8.0 1,607.52
Senior Advisor/QC 202.53 2.0 405.06 Director 178.02 10.0 1,780.20
Senior Professional 162.21 2.0 324.42
Project Professional 116.58 1.0 116.58
Staff Professional 86.40 30.0 2,592.00 Administrative 53.58 2.0 107.16
Total Man-Hours 55.0
Labor Cost 6,932.94
Total Task 1 6,932.94$
TASK 2: Focus Group Discussions (per meeting fee)
Labor Hourly Rate ($) Hours Cost ($) Task Totals
Principal 200.94 4.0 803.76 Senior Advisor/QC 202.53 1.0 202.53
Director 178.02 4.0 712.08
Senior Professional 162.21 2.0 324.42
Project Professional 116.58 1.0 116.58 Staff Professional 86.40 5.0 432.00
Administrative 53.58 3.0 160.74
Total Man-Hours 20.0 Labor Cost 2,752.11
Total Task 2 2,752.11$
TASK 3: Create Inland Flooding Technical Standards Guidance
Labor Hourly Rate ($) Hours Cost ($) Task Totals
Principal 200.94 5.0 1,004.70
Senior Advisor/QC 202.53 2.0 405.06
Director 178.02 11.0 1,958.22
Staff Professional 86.40 43.0 3,715.20 Administrative 53.58 7.0 375.06
Total Man-Hours 68.0
Labor Cost 7,458.24
Total Task 3 7,458.24$
TASK 4: Finalize Inland Flooding Technical Standards Guidance
Labor Hourly Rate ($) Hours Cost ($) Task Totals
Principal 200.94 5.0 1,004.70
Senior Advisor/QC 202.53 6.0 1,215.18
Director 178.02 10.0 1,780.20
Staff Professional 86.40 26.0 2,246.40 Administrative 53.58 14.0 750.12
Total Man-Hours 61.0
Labor Cost 6,996.60
Total Task 4 6,996.60$
TAYLOR ENGINEERING, INC.
COST SUMMARY BY TASK
P2021-181: INLAND FLOODING TECHNICAL STANDARDS GUIDANCE
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