CN-370000-CN335-T19CO1.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT CHANGE ORDER FORM

(Revised 9-26-2018) Page 1 of 1

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Change Order No.: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description and Justification of Change:

Change in Task Amount:

Item Reimbursement Fixed Fee Total

Original Task Amount:

Task amount including all previous Change Orders:

Net increase/decrease in task amount for this Change Order:

Total Amounts with all Change Orders:

Change in Task Time:

Original Task Execution Date:

Original Task End Date:

Present Task End Date:

Net Change in Days:

New Task End Date:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 Digit FLAIR Code: Total:

CN335 19 1 ARPSJ1

Anastasia State Park Beach Renourishment

Taylor Engineering

Ken Craig 904.731.7040 kcraig@taylorengineering.com

Ralph Perkins 850.245.2460 Ralph. Perkins@FloridaDEP.gov

Project consist of Design and permitting only for the beach re nourishment project . See proposal dated 12.20.23

$ 0.00 $ 58,340.34 $ 58,340.34 $ 0.00 $ 58,340.34 $ 58,340.34

$ 15,000.00 $ 88,619.42 $ 103,619.42 $ 15,000.00 $ 146,959.76 $ 161,959.76

02.08.23

6.30.24

6.30.24

6.25.25

Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2024.01.25 15:11:01 -05'00'

Garland Sandel Garland Sandel Digitally signed by Garland Sandel Date: 2024.01.24 16:21:09 -05'00'

Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2024.01.26 14:42:41 -05'00'

Kenneth R. Craig, P.E Digitally signed by Kenneth Craig Date: 2024.01.29 09:04:39 -05'00'

Bryan Bradner Bryan Bradner Digitally signed by Bryan Bradner Date: 2024.01.31 13:19:57 -05'00'

ARPSJ1 CSFRF 37538010000 085176/22 000286 U1671 131500 AD $ 103,619.42

$ 103,619.4237101000286375004000008517622

Anastasia State Park Beach/Dune Restoration Project

Design and Permitting Phase

Contract CN 335 TA19 CO1

December 20, 2023

Project Understanding

The Florida Department of Environmental Protection (FDEP) requested Taylor Engineering provide a scope to support the project design and permitting of a beach/dune restoration project along the Atlantic shoreline of Anastasia State Park in St. Johns County. The Anastasia State Park beaches, located directly south of the St. Augustine Inlet, include Florida Department of Environmental Protection (FDEP) reference monuments R-123 to R-141.

Scope of Services

CONSULTANT Taylor Engineering Inc. has made several key assumptions in developing this scope of work and associated fees for the project. These assumptions, noted below and throughout this document, affect the proposed level of effort and associated costs. If any of the assumptions should prove incorrect, we will submit a proposal to modify this scope of work and our fees accordingly. We have developed this scope of work based on the following assumptions.

• The proposed beach placement area will extend from R-126 to R-141 and will not include placement from R-123 to R-125 due to their proximity to the St. Augustine Inlet.

• The project will include three sand source options: an upland source (truck haul), the St. Augustine

Inlet (hydraulic dredging operation), and an offshore borrow area.

• We have not budgeted for a cultural resources survey, hardbottom survey, or sediment sampling for the project area; if such a survey becomes necessary, we will submit a proposal accordingly.

• Taylor Engineering is responsible for submitting the payment of permit fees (with FDEP reimbursement as listed in Cost Schedule).

• Execution of the work outlined herein to support FDEP’s efforts will not preclude Taylor Engineering from providing services related to future phases of the project.

• This scope excludes final engineering design and specifications, construction administration, and any other service not explicitly detailed herein.

• Taylor Engineering does not guarantee, warranty, or otherwise ensure that regulatory agencies will authorize the proposed project.

Taylor Engineering will provide the following services:

Task 1 – Permit Level Design

Taylor Engineering will apply the Planning Phase results to create permit level design documents for a full nourishment project to restore the Anastasia State Park beach. Our team will develop a permit level drawing plan set and submit it to FDEP for review and approval. If more than two rounds of reviews need to be conducted additional scope may be negotiated. The permit-level drawings will only define the fill developed at each monument, not on a lot-by-lot basis. We understand that the U.S. Army Corps of Engineers

(USACE) has collected survey data for the St. Johns County Shore Protection Project (SPP) during the

Anastasia State Park

Beach/Dune Project – Design and Permitting Phase summer of 2023. If available, we will incorporate this data to estimate the volume to fill the permit level design template.

We will provide a letter report that details the project design, outlines construction methods, and provides discussion on possible sand sources. The drawings and project narrative will accompany the permit applications discussed in Task 2. Taylor will coordinate with FDEP staff to ensure the project design fulfills its needs.

Deliverables

Taylor Engineering will provide the following deliverables to the FDEP:

Deliverable 1.1 – Project narrative letter report .................................................. 1 copy via email (PDF file)

Deliverable 1.2 – Permit level design set ............................................................ 1 copy via email (PDF file)

Performance Measures

Deliverables will be reviewed by the FDEP to confirm they are complete, accurate, and timely.

Fixed Labor Cost

Task 1 – Permit Level Design

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

Task 1.1 – Project Narrative

Taylor Engineering President $295.14 1.5 $442.71

Taylor Engineering Principal $200.94 16.0 $3,215.04

Taylor Engineering Senior Professional $162.21 9.0 $1,459.89

Taylor Engineering Project Professional $116.58 39.0 $4,546.62

Taylor Engineering Staff Professional $86.40 52.0 $4,492.80

Taylor Engineering Senior Technical Support $139.23 5.5 $765.77

Taylor Engineering Technical Support $101.61 7.5 $762.08

Taylor Engineering Administrative $53.58 6.0 $321.48

Task 1.1 Labor Cost 136.5 $16,006.39

Task 1.2 – Permit Level Design Set

Taylor Engineering President $295.14 2.0 $590.28

Taylor Engineering Principal $200.94 12.0 $2,411.28

Taylor Engineering Senior Professional $162.21 5.0 $811.05

Taylor Engineering Project Professional $116.58 36.0 $4,196.88

Taylor Engineering Staff Professional $86.40 38.0 $3,283.20

Taylor Engineering Senior Technical Support $139.23 46.0 $6,404.58

Taylor Engineering Technical Support $101.61 22.0 $2,235.42

Taylor Engineering Administrative $53.58 4.0 $214.32

Task 1.2 Labor Cost 165.0 $20,147.01

Task 1 Total Labor Cost 301.5 $36,153.40

Total Cost

Task 1 Total Cost $36,153.40

Task 2 – Permit Application Development and Submittal

Given that the proposed project includes sand placement below the mean high water (MHW) line within jurisdictional waters of the state and United States, this project will require regulatory authorizations from the FDEP and the U.S. Department of the Army (administered through the USACE). While sand placement will extend below the MHW line, we assume the project will not impact sensitive natural resources, and therefore, the project will not require compensatory mitigation. Additionally, the collection of easements or public outreach are not included under this scope of work.

We will initiate this task by developing materials for, scheduling, and leading two pre-application meetings

— one meeting with the FDEP and one meeting with the USACE. During these meetings, we will introduce the project to regulatory agency staff, discuss foreseeable project issues and concerns, and solicit agency recommendations concerning the content and format of the permit application materials. Following completion of the pre-application meetings, Taylor Engineering will prepare and submit meeting summaries to all attending parties.

We will use previously submitted permit application files as necessary to reflect the new project. Based on data collected in Task 1, previous permit application files, and feedback received during the pre-application meetings, Taylor Engineering will develop and submit a Joint Coastal Permit (JCP) application for submittal to the FDEP. Once received, the FDEP will forward a copy of the permit application to the USACE for review. The application submittal package will include a letter of transmittal; the completed JCP application form, a project narrative describing the proposed project activities, project design, and existing natural resources of the project area; permit drawings, and all supporting survey data and reports. Creation of a biological monitoring plan, physical monitoring plan, or mitigation plan are not included under this scope of work as the project intends to avoid any impacts to sensitive natural resources and will otherwise comply with the permit conditions laid out for the St. Johns County SPP.

Deliverables

Taylor Engineering will provide the following deliverables to the FDEP:

Deliverable 2.1 – Pre-application meeting minutes ............................................. 1 copy via email (PDF file)

Deliverable 2.2 – Permit application package ...................................................... 1 copy via email (PDF file)

Performance Measures

Deliverables will be reviewed by the FDEP to confirm they are complete, accurate, and timely.

Fixed Labor Cost

Task 2 – Permit Development and Submittal

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

Task 2.1 – Pre-application Meeting

Taylor Engineering President $295.14 2.0 $590.28

Taylor Engineering Principal $200.94 4.0 $803.76

Taylor Engineering Senior Professional $162.21 6.0 $973.26

Taylor Engineering Project Professional $116.58 15.0 $1,748.70

Taylor Engineering Staff Professional $86.40 15.0 $1,296.00

Taylor Engineering Senior Technical Support $139.23 5.0 $696.15

Task 2.1 Labor Cost 47.0 $6,108.15

Task 2.2 – Permit Application Package

Taylor Engineering President $295.14 3.0 $885.42

Taylor Engineering Principal $200.94 15.0 $3,014.10

Taylor Engineering Senior Professional $162.21 17.0 $2,757.57

Taylor Engineering Project Professional $116.58 35.0 $4,080.30

Taylor Engineering Staff Professional $86.40 60.0 $5,184.00

Taylor Engineering Senior Technical Support $139.23 52.5 $7,309.58

Taylor Engineering Technical Support $101.61 27.5 $2,794.28

Taylor Engineering Administrative $53.58 6.0 $321.48

Task 2.2 Labor Cost 216.0 $26,346.73

Task 2 Total Labor Cost 263.0 $32,454.88

Reimbursable Cost

Task 2 – Permit Development and Submittal

Firm Name Reimbursable Costs Unit Cost Quantity Total Cost

Taylor Engineering Permit Fees Allowance (for Joint Coastal Permit)

$15,000.00 1.0 $15,000.00

Task 2 Total Reimbursable Cost $15,000.00

Total Cost

Task 2 Total Cost $47,454.88

Task 3 – RAI Response and Coordination with USACE and FDEP State Park/Tallahassee

Personnel

After review of the project information, the FDEP and USACE will likely respond with one or more requests for additional information (RAIs). RAIs typically comprise a series of questions that require additional clarification or other information regarding the proposed work. Experience indicates that recent similar projects have generally required responses to 1 – 2 RAIs from FDEP and USACE. Due to the uncertainties involved with agency RAIs, we have budgeted a maximum $20,000 to respond to agency RAIs. Should the permit application require additional labor or reimbursable costs to respond adequately to agency RAIs, we will submit a new cost proposal commensurate with the level of effort needed to satisfy agency requests.

Taylor Engineering will provide all RAI responses to FDEP for review and approval before submittal.

The single most important activity during the permitting process is the establishment and maintenance of clear lines of communication between the applicant and the participating agencies. To that end, Taylor

Engineering will coordinate with local, state, and federal agencies’ staff during the application review process. These agencies include, but are not limited to, FDEP, USACE, U.S. Fish and Wildlife Service

(USFWS), National Marine Fisheries Service (NMFS), Florida Fish and Wildlife Conservation Commission

(FWC), Florida Inland Navigation District, and St Johns County. We will maintain consistency between the state and federal permit applications and other environmental documentation and strive to resolve environmental issues that arise during the review period.

The FDEP’s permit application review schedule is clearly defined and adhered to, with a 30-day review of the initial application submission typically followed by an RAI or a notification that the application is deemed complete. The FDEP RAI includes an applicant response schedule of 90 days. Additional/minor questions that arise are often addressed informally to optimize the final review schedule. The USACE has no similar review schedule policy and often does not begin application review until the state permit is received, as the state permit (identified by the USACE as the water quality certification) provides Clean Water Act compliance required for federal authorization. In addition, federal consultation processes with sister resource agencies (e.g., USFWS, NMFS) are often unpredictable and can involve a lengthy review process.

Deliverables

Taylor Engineering will provide the following deliverables to the FDEP:

RAI responses ...................................................................................................... 1 copy via email (PDF file)

Task summary ....................................................................................................... 1 copy via email (PDF file)

Fixed Labor Cost

Task 3 – RAI Response and Coordination with USACE and FDEP State Park and Tallahassee Personnel

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

Taylor Engineering President $295.14 1.0 $295.14

Taylor Engineering Principal $200.94 12.0 $2,411.28

Taylor Engineering Senior Professional $162.21 40.0 $6,488.40

Taylor Engineering Project Professional $116.58 38.0 $4,430.04

Taylor Engineering Staff Professional $86.40 34.0 $2,937.60

Taylor Engineering Senior Technical Support $139.23 24.0 $3,341.52

Taylor Engineering Administrative $53.58 2.0 $107.16

Task 3 Total Labor Cost 151.0 $20,011.14

Total Cost

Task 3 Total Cost $ 20,011.14

Project Schedule

The following table presents the expected duration for each task. The proposed durations assume a two-week review time by the FDEP for each submittal. The actual duration of each task will depend upon when we receive relevant information from the FDEP, schedules, weather and mutually agreed-upon dates for meetings.

Task No. Task Name *Duration

(Calendar Days)

Task 1 Permit Level Design 100

Task 2 Permit Development and Submittal 365

Task 3 RAI Response and Coordination with USACE and FDEP State Park and Tallahassee Personnel

*Days following the execution of an agreement

Summary of Fees

The following table is a summary of the proposed fees. Notably, construction phase services are not included within this scope of work.

Task Task Fixed Labor Cost* Task Reimbursable Cost

Task 1: Permit Level Design $36,153.40

Task 2: Permit Development and Submittal

$32,454.88 $15,000.00

Task 3: RAI Response and Coordination with USACE and FDEP State Park and Tallahassee Personnel

$20,011.14

Total Labor Cost: $88,619.42

Total Reimbursable Cost: $15,000.00

Overall Total Cost: $103,619.42

*Subtask breakdowns are presented in their respective sections above.

Payment will be made upon approval of deliverables for each task by the FDEP in the amount specified.

Attachment: Wage Rates

Taylor - Anastasia SP Permitting and Design FINAL_Dec20_23 CO1 REV.pdf