Attachment_25_-_Amd_06_Solicitation_QA_HAVO_305150_0006.xlsx
XLSX spreadsheet 74 KB Posted
- Solicitation number
- 140P2024R0114
About this file
This document is a set of questions and answers related to a federal contract opportunity for the HAVO 305150 Phase II, Kilauea Visitor Center (KVC) project at Hawaii Volcanoes National Park. The project involves the rehabilitation of the existing KVC, demolition and replacement of an adjacent comfort station, and expansion of the KVC lanai. The questions cover a range of topics including substitutions, specifications, submittal requirements, utility fees, site logistics, and material requirements. Several questions indicate that answers will be provided in a future amendment. The related federal contract opportunity is solicitation number 140P2024R0114, issued by the Department of the Interior National Park Service National Office, with a bid due date of August 12, 2024 at 4:00 PM Mountain Time.
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Sheet1
| Question | Answer | Addressed in Amendment: | |
| 1 | We are requesting a substitution for the fire alarm for the subject project. Please see attached and let us know if this will be acceptable. | To be answered in the next amendment | TBD |
| 2 | Please assign hardware sets to doors on Door Schedule. 087100 DOOR HARDWARE specs provides hardware sets with room types/locations but the descriptions are not clear. | Attached is the revised specification section 08 71 00 3.7 | 6 |
| 3 | Regarding Past Performance Questionnaire "B08_Attachment_10_Solit_PSP_Vol_I_PastPerf_REQD" could you please verify the section E. contact info on the last page and provide an update? | Contracting Officer is John Fife (john_fife@nps.gov) and Contracting Specialist is Abigail Villareal (abigail_Villareal@nps.gov) | 6 |
| 4 | It appears as though the bid date is a Monday 12:00 MDT which is 8:00 AM Hawaii time. It's challenging to close a bid Monday morning at 8:00 AM with last minute pricing coming it the day of the bid. Is it possible to change the bid due time to 2:00 PM Hawaii time instead and on a Wednesday or Friday would be preferrable? Please advise if this would be acceptable. | Amendment 005 changed the solicitation closing date and time from August 12, 2024 at 12:00PM to August 12, 2024 at 4:00PM Mountain Time. | 6 |
| 5 | Can Key Personnel fulfill dual roles such as Superintendent along with safety and Project Manager along with Quality Control? | The specifications do not prohibit the Site Safety Supervisor from fulfilling duel roles. Note that qualifications will still need to be fulfilled and the expectation that the site safety supervisor will execute and establish the Accident Prevention Plan and a safe working environment for personnel and visitors will not diminish with duel roles. For the Quality Control refer to 01 40 00 1.5.B.2 that allows for duel roles. Qualifications still need to be submitted and refer to the remaining section for job duties required and expected. | 6 |
| 6 | Please identify the Authority Having Jurisdiction (AHJ) for the fire alarm & fire suppression system. | The NPS is the AHJ for the fire alarm and fire suppression system. | 6 |
| 7 | Regarding spec section 01 74 19 Construction Waste Management and Disposal section 1.4 lists submittals not included in the submittal template. Can you confirm submittal items are as identified in the specification and no more? | The submittals listed in section 1.4 of spec section 01 74 19 – Construction Waste Management and Disposal are required. Attached is a revised submittal list and closeout requirements (01 33-23-SubmittalList-ReviewEstimate & 01 77 00A_Closeout-Operation-Maintenance-Requirements). | 6 |
| 8 | Regarding closing documentation, can the final commissioning report, O&M manuals and final contract drawings be submitted in electronic form? | This decision will be made at project closeout. For the purposes of bidding, assume the hard copies specified. | 6 |
| 9 | Regarding spec section 03 30 00 section 1.2 lists submittals not included in the submittal template. Can you confirm submittal items are as identified in the specification and no more? | The submittals listed in section 1.2 of spec section 03 30 00 – Cast-in-Place Concrete are required. See revised submittal list. | 6 |
| 10 | Spec number and submittal information for metal fabrication and pipe and tube railings differ from the submittal template. Please provide clarification. | The only discrepancy identified is the accessibility inspection report is not listed in the submittal log, however it is listed in the closeout requirements. The accessibility inspection report is added to the revised submittal list. Specification number and section numbers listed in the submittal log are identical to what is in the specification section. 05 55 00 – Metal Fabrication: No discrepancy identified. Specification number and section numbers listed in the submittal list are identical to the specification section. | 6 |
| 11 | There appears to be missing wall section details. For example reference is made to wall section 3H on page A8 but this detail does not appear to exist on page A42. Please provide clarification. | It is acknowledged detail 3H is missing. It is the same detail as 3G except the studs can be 2 x 4 instead of 2 x 6 and there is no need for battens on the inside of the concrete wall. See Revised Sheets A36, A42 & A49. | 6 |
| 12 | Can you provide any potential source options for the fixed louvers under section 08 91 19? | Please clarify why sources are needed as the design intent was not for complicated louvers. Sources used by the AE team are: |
RMA Sales 808.487.9041. They are located in Aiea on Oahu.
Island Pacific Distributors 808.955.1126
| Note that the louvers are anticipated to be ordered from the continental US since there are not any known fabricators in HI. | 6 | ||
| 13 | For the PV system the plans only shows information on new system (Option B) No information provided on expanding PV System (Option A). How are we to price out option A? | Bid option A: Expand PV system is included and shown on the halau building |
Bid option B: Replace Existing PV System is the replacement of the existing PV panels on the existing garage building.
| To clarify Option A is only the new PV on the lanai roof, there is no intention of any other expanded PV on the garage roof. | 6 | |||
| 14 | Shall we assume any utility company fees will be the responsibility of NPS? | Drawing Sheet E7, General Note B states: Contractor to include all utility fees/charges associated with this service upgrade. Fees include but not limited to system development charges, design fees, and other costs associated with the service upgrade. | 6 | |
| 15 | Salvaging Tree Ferns - Is the contractor responsible for watering and other care for the salvaged tree ferns for the duration of the project? | To be answered in the next amendment | TBD | |
| 16 | Absorption Bed - Depth on section is 18”, however the invert of the distribution box is 11.25-ft down from finish grade. Please confirm the actual depth to the top of the infiltration chamber is actually 9.67-ft. | To be answered in the next amendment | TBD | |
| 17 | Absorption Bed - Please provide a detail or plan sheet showing the configuration of the piping and infiltration chambers in the absorption beds. Current plans do not include this sheet, and the dimensions given do not add up to an even number of chambers. | To be answered in the next amendment | TBD | |
| 18 | Absorption Bed - Please confirm if the geogrid will still be required when the depth if installation is actually 8.67-ft down from finish grade. | To be answered in the next amendment | TBD | |
| 19 | Absorption Bed - Section calls for washed aggregates around infiltration chambers. Washed aggregates are not available on the Big Island. Is there an alternative to this aggregate as it is cost prohibitive to ship from the mainland? | To be answered in the next amendment | TBD | |
| 20 | Absorption Bed - Specification Section 33 30 00 Sewerage has 2 different definitions for the infiltration chambers. 2.4.B requires 34-in by 53-in by 8-in chambers, while 2.8.B requires 34-in by 85.4-in by 16-in chambers. Please clarify the requirements? | To be answered in the next amendment | TBD | |
| 21 | Septic Tanks - Septic Tank requires more space than is available adjacent to the building for sufficient benching or lay back for a safe excavation. Structural drawings do not indicate a preferred method for underpinning the foundation. Please clarify if this is a contractor means and methods? | To be answered in the next amendment | TBD | |
| 22 | Septic Tanks - Septic tanks and west manhole structures may be within the zone of influence of the building foundation. What is the preferred method for backfill? | To be answered in the next amendment | TBD | |
| 23 | Site Water - Specification Section 33 14 16 Site Water appears to be omitted from the Specifications? | To be answered in the next amendment | TBD | |
| 24 | HELCO Coordination - General Sheet Note 2 places the responsibility for "all utility fees/charges associated with this upgrade" on the bidder. However, bidder does not have a contract with HELCO, and has no way to request these fees, nor to require HELCO to honor any proposals after contract. Please advise an alternative for pricing this scope that more fairly distributes this risk. | To be answered in the next amendment | TBD | |
| 25 | HELCO Coordination - Note 5, Sheet E7 places all responsibiltiy for HELCO fees to connect new generator to existing system on bidder. Bidder has no contractual relationship with HELCO, therefore we have no ability to compel HELCO to price this work, nor to require a commitment on the price. Please advise an alternative for pricing this scope that fairly distributes this risk. | To be answered in the next amendment | TBD | |
| 26 | HELCO Coordination - Note 7, Sheet E7 instructs bidder to coordinate Handhole location with HELCO prior to bid. Bidder has no ability to compel HELCO to coordinate, not to commit to any agreement made during the coordination. Please advise a fair way for bidders to price this item. | To be answered in the next amendment | TBD | |
| 27 | HELCO Coordination - HELCO advised contractor they were under the impression that the projet bid at the end of the month. Can NPS request the HELCO allowance to provide to all contractors in the sake of fairness? | To be answered in the next amendment | TBD | |
| 28 | Fire Sprinkler - Fire Protection Site Plan indicates backflow preventors to be installed on fire sprinkler piping, however the civil drawings indicate DCDA. Please advise on which type to provide. | To be answered in the next amendment | TBD | |
| 29 | Plumbing - Civil drawings indicate the source for the drinking fountain in the halau is 1" PE piping. However, plumbing drawings show 1/2" piping. Please advise? | To be answered in the next amendment | TBD | |
| 30 | In light of the number and nature of the questions shown, would it be possible to extend the time for offers until Friday, August 16, 2024 at 4:00 PM Mountain Time? We are aware of the time constraints the National Park Service is under for contracting, however the answers to several of these questions can have large implications for the cost of the work. | To be answered in the next amendment | TBD | |
| 31 | There is a general reference to FSC but no specific requirement in any of the other specification section. Please confirm that FSC lumber is not required for this project. If there is an FSC requirement, please identify which areas of work it applies. | To be answered in the next amendment | TBD | |
| 32 | We see that LEED is not required on the project, are there any other sustainability requirements that we should be aware of? | To be answered in the next amendment | TBD | |
| 33 | Please identify wood species, grade & treatment requirements for exterior siding, trim and soffit materials. | To be answered in the next amendment | TBD | |
| 34 | Can existing salvaged siding materials be re-purposed for the new work? | To be answered in the next amendment | TBD | |
| 35 | Please identify wood species, grade & treatment requirements for interior finish carpentry materials. | To be answered in the next amendment | TBD | |
| 36 | Please identify wood species, grade & treatment requirements for fixed wood louver materials. | To be answered in the next amendment | TBD | |
| 37 | Regarding 4x6 T&G Glue Laminated Roof Decking, if we are unable to source this material, can we provide clear 4x6 T&G roof decking that is not laminated instead? | To be answered in the next amendment | TBD | |
| 38 | Could you provide an allowance for utility company fees for this project? | To be answered in the next amendment | TBD | |
| 39 | The drawings don’t show area for the sump pump to drain if it overflows. If the sump pump overflows, the basement may flood. Does this need to be added to the drawings? | To be answered in the next amendment | TBD | |
| 40 | There’s only a note for the demo of the existing fire system in the basement. Does this need to be elaborated on? | To be answered in the next amendment | TBD | |
| 41 | Multiple specification sections are not included in the project submittal list? Will the project submittal list be revised to represent the specification sections accurately? | To be answered in the next amendment | TBD | |
| 42 | Sheet C-3 identifies the "Limits of Work". Can you verify that vehicle parking and construction staging may be conducted by the Contractor within these areas? | To be answered in the next amendment | TBD | |
| 43 | Regarding the chair lift in the auditorium, there doesn’t appear to be a specification provided. Please provide a basis of design. | To be answered in the next amendment | TBD | |
| 44 | Our truss designer is asking if the specs for the trusses are correct or if it can be reduced? He’s having trouble designing the girder trusses for this job with the loads provided. Please advise. (See graphic to the right) | To be answered in the next amendment | TBD | |
| 45 | The plans and Specs are asking for the Switchboard to be a NEMA 4X rated panel. The manufacture listed in the product index do not offer a switchboard that is NEMA 4X and would like to propose a Stainless Steel 304 NEMA 3R rated enclosure in lieu of the NEMA 4X. | To be answered in the next amendment | TBD | |
| 46 | Can you please clarify what type the light fixture on the exterior of the Generator Building is? | To be answered in the next amendment | TBD |
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