120277 O3 ADDENDUM 2 REVISED SCHEDULE OF EVENTS 12.19.25.docx

This is a Solicitation Addendum document issued by the State of Nebraska, Department of Health and Human Services (DHHS), revising the schedule of events for the procurement of a cloud-based Vital Records Management System (Solicitation Number 120277 O3 REBID). The addendum, effective December 19, 2025, establishes a revised timeline for the competitive bidding process. Written questions from bidders were accepted through November 18, 2025, with responses posted as addenda to the State Purchasing Bureau website. Electronic proposal submissions were due November 21, 2025, at 2:00 PM Central Time via ShareFile and WebEx, with conformance review scheduled for December 5-6, 2025. The evaluation period has been extended to December 8-29, 2025, with vendor demonstrations to be scheduled as needed. The State anticipates posting the Notification of Intent to Award on or around January 2, 2026, followed by a contract finalization period extending through February 9, 2026, with contract execution targeted for mid-February 2026.

The revised schedule reflects a comprehensive procurement process for a mission-critical system supporting vital records management across multiple event types, requiring migration of approximately 10 million existing records and capacity for up to 5,000 users with 1,000 concurrent users. The solicitation evaluation will assess proposals across four categories: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with additional points available for vendor demonstrations. The initial contract term is five years with an option to renew for an additional five years. Specific budget amounts and set-aside designations are not disclosed in this addendum; vendors are required to provide detailed pricing for project implementation, support, maintenance, and operations phases. The procurement process includes potential reference and credit checks as part of the vendor vetting requirements.