100407 TRUCK BID[1].doc
DOC document 39 KB Posted
- Attached to
- 2012/2013 heavy equipment purchase
- Solicitation number
- RFQ - 17D - 11122000000000000569
- Issued by
- Kennebec County, Maine
About this file
This Request for Quotations is issued by the State of Maine Division of Purchases on behalf of Maine Department of Transportation Fleet Services for heavy-duty trucks, plows, and accessory equipment. The solicitation seeks bids for vehicles to be delivered on a staggered schedule of 2 to 3 trucks per month over a 24-month period, with a firm schedule for the first 12 months to be established after award. The contract period is one year from the award date, with pricing expected to remain firm for the entire 24-month period. Bidders must submit responses electronically through Vendor Self Service (VSS) for 12 commodity line items, with the option to bid cab and chassis as one unit and accessories separately. A separate sheet documenting all exceptions to specifications must be included, along with specification copies identifying make, model, and components being supplied, current advertising literature with technical specifications, and California Emissions Compliance certification documentation. The deadline for submission is 2:00 pm local time on January 20, 2012, to the Division of Purchases at 111 Sewall Street, Augusta, Maine. Award will be made to combine items 1 through 3 to a single truck manufacturer and items 4 through 12 to a single manufacturer, with all accessory packages consolidated to one contractor based on best value evaluation. The State reserves the right to extend the contract as long as the 2012 model year remains available.
Pricing will be evaluated by combining items and factoring total quantities to determine the lowest price from a single manufacturer, with best value consideration given to factors outlined in special bid instructions. All new vehicles must be certified to meet California Emissions Standards for heavy-duty diesel engines per Maine Department of Environmental Protection Rules Chapter 127. A factory pre-delivery inspection is required after vehicle completion but before delivery to the dealer, conducted by State of Maine DOT Fleet Services representatives at no cost to the bidder; the cost of inspection including round-trip airfare and lodging for up to 3 days and 2 nights must be included in the bid price. The State reserves additional rights to send factory inspectors during vehicle building and to conduct pre-manufacturing meetings. Expected delivery is 90 days from purchase order receipt or sooner. The State reserves the right to cancel the contract with 30 days written notice or immediately if the contractor fails to conform to contract terms and conditions.
View the file
Other files
Show 40 more
Latest 50 of 62 listed here. See the rest on GovTribe.
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
STATE OF MAINE
Division of Purchases
REQUEST FOR QUOTATIONS FOR HEAVY EQUIPMENT
on behalf of
MAINE DOT FLEET SERVICES
INSTRUCTIONS TO BIDDERS
SCOPE: The Division of Purchases is requesting bids on behalf of the Maine DOT Fleet Services for HEAVY DUTY TRUCKS AND PLOWS AND ACCESSORY EQUIPMENT. Maine DOT Fleet Services requires a staggered delivery schedule, anticipating 2 to 3 trucks per month for a period of 24 months. After the bids have been awarded a firm schedule detailing the number of units and types of units that will be expected each month will be established for the first twelve months. A Purchase Order for the first 12 months of the 24 month cycle will be awarded to the successful bidder after bid evaluation.
CONTRACT PERIOD: 1 year from the date of the award.
PRICES: Prices are expected to remain firm for the 24 month contract period.
AMENDMENTS AND/OR ADDENDUMS: Any and all amendments and or addendums to this bid will be posted on Vendor Self Service (VSS) as an amendment. It is the bidder’s responsibility to periodically check the bid on VSS for amendments.
QUESTIONS AND ANSWERS: If you have a question regarding this RFQ, you must submit your questions thru the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and Answers obtained any other way will not be valid for this RFQ.
EMISSIONS: In accordance with the Maine Department of Environmental Protection Rules Chapter 127 New Motor Vehicle Emission Standards, all new vehicles purchased in Maine and equipped with a heavy-duty diesel engine (HDDE), beginning with Model Year 2012 must be certified to meet California Emissions Standards.
EVALUATION AND AWARD: The following information MUST be electronically entered to your response in Vendor Self Service:
Prices are to be submitted electronically in VSS. There will be 12 commodity lines for you to respond to. Line item award consideration will be given. NOTE: Your price for all items you are bidding must be submitted electronically in order for your response to be considered. Delivery days also must be entered – enter in as a number only. For example, you would not enter in 15 days but just 15.
There are 12 line items for this bid. Be specific on what you are bidding: you may bid the cab & chassis as one unit, and all the accessories as another. The State of Maine will consider bids for all components within the accessory package. Award will be made for accessory package as a whole.
1) A separate sheet noting any and all EXCEPTIONS which are being taken to the specifications MUST be included with your response Please follow the specification format by referencing Bid Item #, page number, title of specification page, and the specific spec. number.
2) A copy of the specification MUST be returned noting these same exceptions and also identifying the make, model, brand, type, Size, etc. of the components which are being supplied.
3) The most recent advertising literature pertaining to the vehicle, equipment and/or accessories which are being offered to also include any technical specifications or information.
4) EMISSIONS: Certification of Compliance (California Certified-NTE-testing) documentation required.
5) Once you have responded in VSS and have completed your bid package containing all of the above, please place in an envelope and plainly mark on the outside with HEAVY DUTY TRUCKS AND PLOWS AND ACCESSORY EQUIPMENT BID and also the Bid Number and deliver to the Division of Purchases at the address listed below by 2:00 pm local time on January 20, 2012.
Division of Purchases
Attn: Terry DeMerchant Burton M. Cross Building 4th Floor 111 Sewall Street 9 State House Station Augusta, Maine 04333-0009
AWARD: It is the Division of Purchases and Maine DOT Fleet Service’s intention to award items 1 through 3 to the same truck manufacturer. Items 4 through 12 will also be combined in the bid evaluation process and will be awarded to a single manufacturer. Pricing will be evaluated by combining the above items and factoring the total quantity of each item to determine the lowest price from a single manufacturer. In determining which bid reflects the Best Value to the State of Maine, we will consider the factors listed in the attached special bid instructions.
It is also the States intention to award all the accessory packages to one contractor considering best value to the State.
NOTE: The State of Maine reserves the right to evaluate alternates and determine equivalency.
ORDERING PROCEDURE: Purchase Order(s) will be issued upon award for the determined number of units and accessories to be purchased. At any time during the contract period if it is determined that more units are needed; the awarded Purchase Order(s) will be amended to reflect the new qty and price.
INSPECTIONS
PRE-DELIVERY INSPECTION: A factory pre-delivery inspection is required after vehicles are completed but before delivery to dealer. Inspection to be completed by State of Maine DOT Fleet Services, or their designated representatives. Inspectors shall number two (2) people. The cost of inspection, including round trip airfare (if necessary) and lodging for a period not exceeding 3 days, 2 nights, shall be included in the bid price.
Maine DOT Fleet Services also reserves the right to: (no costs to the bidder)
1. Send in factory inspectors to your factory at anytime during the building of these vehicles.
2. Have a Pre-manufacturing meeting which shall include a meeting with the bidder and the factory representatives, a tour of the factory, and a complete review of the specifications.
The completed vehicle shall be inspected by the State of Maine DOT Fleet Services, prior to delivery to the procuring agency at a location determined by Maine Department of Transportation Fleet Services.
DELIVERY: Delivery is expected to be 90 days from receipt of a Purchase Order from the Division of Purchases or sooner.
EXTENSION OF CONTRACT: The State reserves the right to extend contract(s) from the date of the award for as long as the 2012 model year is available.
CANCELLATION OF CONTRACT: The State of Maine Division of Purchases reserves the right to cancel a contract with a thirty day written notice or cancel immediately if the contractor does not conform to terms and conditions of contract.
File details come from the government source that posted it. Updated .