NIGP 96295: Warehousing and Storage Services (Not Storage Space Rental) (Includes Farm Product Storage in Silos and Grain Elevators)

NIGP 96295 Warehousing and Storage Services (Not Storage Space Rental) is an Item code under which state and local governments procure off-site records storage with retrieval and delivery, climate-controlled warehouse facilities for emergency response materials and USDA foods, secure document management systems, and specialized logistics for regulated inventory including hazardous waste materials and pharmaceuticals. The buying base spans state health and human services departments, school districts, state motor vehicle and agricultural agencies, county and municipal governments, public housing authorities, and military installations. Recent opportunities show state departments and transit authorities dominating the code; California state entities (Department of State Hospitals, Air Resources Board, Department of Motor Vehicles) appear multiple times, as do Texas and Florida jurisdictions. Scope varies widely—off-site records storage emphasizes HIPAA compliance, 24-hour surveillance, and retrieval velocity; warehouse logistics for USDA foods under the National School Lunch Program require precise temperature control and federal reporting; emergency-response storage demands rapid deployment capability and climate precision; and specialized storage (hazardous waste, pharmaceuticals, fuel tanks) carries licensing and regulatory mandates. Representative recent solicitations include the California Department of State Hospitals–Napa IFB 26-41111-000 for off-site records storage and retention services (approximately 9,000 standard boxes monthly plus retrieval and delivery, responses due November 2, 2026), the Texas Health and Human Services Commission IFB HHS0016767v3 for climate-controlled and non-climate-controlled warehouse logistics in San Antonio with a 26% VetHUB utilization goal (responses due October 13, 2026, historical value $3,797,043.41), the New Jersey Department of Agriculture RFP 26DPP01313 for USDA food storage across two zones serving 700 school districts (proposals due October 29, 2026, estimated $20 million in stored food annually), and the California Air Resources Board RFQ 26ASD008 for office moving and warehouse storage at 40+ statewide locations, small-business set-aside (quotes due October 23, 2026).

Geographic activity concentrates in California, Texas, and Florida, with secondary opportunities in Illinois, New Jersey, Maryland, and scattered municipal jurisdictions. The code tracks both recurring contracts (typically 12- to 36-month terms with renewal options) and one-off project work. Set-asides and preferences vary by issuing body—California emphasizes small-business and DVBE incentives (1–5% scoring); Texas mandates HUB subcontracting plans with specific utilization percentages; New Jersey exempts food storage from SBE set-asides; and local jurisdictions often apply prevailing wage, local-vendor scoring, or community-benefits requirements. Performance bonds, insurance (typically $1 million commercial general liability minimum), background checks, and facility certifications (HIPAA, NFPA 232 fire safety, food-handling permits, hazmat licensing) are standard. Activity is sustained and diverse across the calendar; multiple concurrent solicitations within a single quarter suggest steady demand from state agencies managing inventory across decentralized sites.