UNSPSC 78131602: File archive storage

UNSPSC 78131602 File archive storage is a Commodity code that state and local governments use to procure off-site storage facilities and services for records, documents, and archived materials in both climate-controlled and non-climate-controlled environments. Recent solicitations show demand for specialized warehousing that accommodates everything from inactive paper records to digitized document management systems, with scope ranging from basic dry storage to temperature-regulated facilities with inventory management, retrieval, and delivery logistics. State and local issuing bodies include county governments, state departments managing health and human services, school districts, municipal parking and public facilities divisions, and special-purpose authorities. Illinois Department of Human Services and Harrison County Board of Supervisors appear as repeat buyers; the code also draws solicitations from state education departments, transit authorities, and facility management offices.

The geographic spread of recent activity centers on Illinois, Texas, Oregon, Florida, Mississippi, Arizona, and California. Representative opportunities include the Illinois Department of Human Services' IFB for warehousing and bi-weekly delivery of non-perishable dry goods at the Ann M. Kiley Center in Waukegan (due May 20, 2026, under solicitation B-52252), requiring 60–70 pallet spaces with climate control and approximately 8–10 weekly pallet withdrawals; the Texas Health and Human Services Commission's IFB for climate-controlled and non-climate-controlled warehouse and transportation services in San Antonio (due June 8, 2026, under IFB HHS0016767), seeking minimum 10,000 square feet climate-controlled and 25,000 square feet non-climate-controlled capacity for medical supplies and pharmaceuticals with 24-hour deployment capability and a 26 percent HUB subcontracting utilization goal; the State of Oregon Department of Administrative Services' ITB for USDA Foods Carrier and Warehouse Services statewide (due April 6, 2026, under ITB S-DASOBO-00015789), managing approximately 210,000 cases annually across frozen, refrigerated, and dry storage with biweekly delivery to 300 active sites; and Harrison County Board of Supervisors' RFP for climate-controlled and non-climate-controlled record storage (due March 18, 2026). Notices specify bonded warehouse credentials, insurance minima ranging from $1 million to $5 million depending on scope, prevailing wage compliance where applicable, and diversity subcontracting goals in several jurisdictions.