IFB P2580035, Hazardous Waste Testing and Disposal

The California Department of Fish and Wildlife is conducting an Invitation for Bid (IFB P2580035) to procure hazardous waste collection, testing, and disposal services for its Wildlife Health Laboratory (WHL) located in Rancho Cordova. The contractor will be responsible for collecting, testing, and disposing of biomedical, pathological, sharps, chemical, and hazardous waste materials generated by the WHL, including known substances (up to nine 55-gallon drums of formalin waste and approximately 23 liters of chemical waste) and unknown substances (one 55-gallon drum, one 25-gallon drum, and one 750-milliliter bottle). Required qualifications include possession and maintenance of a Motor Carrier Permit from the California Department of Motor Vehicles, Hazardous Waste Transporter Registration from the California Department of Toxic Substances Control, and an EPA Identification Number. The contractor must maintain specified insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Pollution Liability ($1,000,000 each occurrence/$2,000,000 aggregate), and Workers Compensation/Employers Liability ($1,000,000). An optional pre-bid walkthrough is scheduled for March 20, 2026, at 10:00 AM PT, with the deadline for submitting questions set for March 25, 2026, at 4:00 PM PT, and bid submission due by April 3, 2026, at 5:00 PM PT. The bid opening is scheduled for April 7, 2026, at 2:00 PM PT, with award notification anticipated on April 10, 2026, and proposed award date of April 17, 2026. Award will be made to the lowest responsive and responsible bidder meeting all IFB requirements, with the contract term running from Department of General Services approval through March 31, 2027, with one optional one-year extension available.

This procurement includes a Small Business Preference of five percent (5%) for California-certified small businesses and a Disabled Veteran Business Enterprise (DVBE) incentive of up to five percent (5%) for certified DVBE participation, requiring participating DVBEs to be certified through the Office of Small Business and DVBE Services with certification verification available on the OSBDS website at http://www.eprocure.dgs.ca.gov. Prime contractors must meet a minimum 3% DVBE participation goal by either performing at least 3% of the contract value themselves as a certified DVBE or by subcontracting at least 3% of the contract value to other DVBE firms, with compliance reporting required on the Disabled Veteran Business Enterprise Participation Summary Form (STD 840). Subcontracting is prohibited except for off-site laboratory testing of unknown substances. Rates provided by the awarded bidder will be incorporated into the contract and remain fixed throughout the agreement term with no alterations permitted through amendments. No incumbent vendors or current contractors are identified in the procurement documents. No specific award value or budget range is disclosed in the available documentation.