EUPD90226 Invitation for Bid (IFB) - Storage and Barcode Tracking

The California State Controller's Office (SCO) has issued Invitation for Bid (IFB) EUPD90226 to procure storage and barcode tracking services for the Unclaimed Property Division. The contractor will be responsible for pickup, delivery, barcoding, filing, tracking, and storage of approximately 4,000 to 6,000 archive/banker boxes (10" H x 12" W x 15" D) at a facility located within 25 miles of the pickup and delivery location at 3301 C Street, Sacramento, California. The IFB was released on April 16, 2026, with a written questions deadline of April 23, 2026 by 2:00 p.m. PT and a final bid submission deadline of May 7, 2026 by 2:00 p.m. PT; cost opening is scheduled for May 12, 2026, with a notice of intent to award on May 13, 2026 and a proposed award date of May 20, 2026. Bidders must submit detailed cost worksheets covering seven service categories including inventory pickup, monthly storage, bi-monthly barcode and filing, weekly standard and rush pulls with delivery, and weekly pickup and re-filing in Year 1, with similar recurring services in Years 2 and 3. The three-year agreement is terminable by SCO with 30 days' written notice and will commence on August 1, 2026 or upon Department of General Services approval, whichever is later. Minimum qualifications require three years of business experience routinely performing similar services for public or private entities, a valid California business license or equivalent state documentation, and award will be based on lowest total cost.

Small Business (5 percent preference), Micro Business, and Disabled Veteran Business Enterprise (up to 5 percent incentive) designations are available for certified bidders with current Department of General Services certification. All proposed key staff with access to SCO facilities must pass background checks via Live Scan prior to work commencement. Bidders must submit proposals in PDF format via two separate emails—one containing the complete bid and one containing only the Cost Worksheet—with no submissions accepted after the May 7, 2026 deadline. The IFB document does not specify an explicit budget range or estimated award value; however, the contract scope includes recurring annual services across three years with options to amend for additional funds and adjusted quantities as deemed necessary by SCO. No incumbent vendors or existing contractors are identified in the solicitation materials. Interested bidders should direct inquiries to the SCO contact identified in the solicitation prior to the April 23, 2026 questions deadline.