Image API, Axiom Pro Subscription

The Agency for Persons with Disabilities is seeking to renew its subscription to Axiom Pro, an electronic document management system, through a single source procurement with Image API LLC via Docufree Corporation for the contract period of July 1, 2026, through June 30, 2027. The procurement encompasses a three-catalog Axiom Pro Software-as-a-Service (SaaS) subscription with an estimated contract value of $85,000.00. The scope of work includes conversion and upload services for voucher paper processing and the Axiom Pro SaaS solution to support the storage and retrieval of digitized APD documents and data. The system will integrate with existing infrastructure currently utilized by the Division of Budget and Planning and the Office of Human Resources within the state of Florida. The vendor must demonstrate capability in local documentation pickup for scanning into the electronic document management system. The posting date for this opportunity is May 20, 2026, with the last day for receipt of vendor information being June 11, 2026.

This procurement is designated as a single source purchase, which restricts the ability of competing vendors to submit proposals based on the justification that Docufree Corporation is the only local provider capable of performing the required documentation pickup and scanning services. Docufree Corporation, operating as the authorized provider for Image API LLC's Axiom Pro system, is the incumbent contractor and will continue to serve as the sole provider for this renewal period. The procurement was approved by key personnel including the Deputy Director of Budget, Planning, and Information Technology and the Procurement Officer. Interested parties or vendors with questions should contact Alexis Capps, the designated procurement officer, at Purchasing@apdcares.org or (850) 922-9922. The award value for this single source contract is set at $85,000.00 for the one-year subscription and services period.