Hazardous material testing

Buffalo Public Schools is seeking qualified firms to provide on-demand hazardous materials assessment and testing services across its district of over 70 schools and facilities through a competitive Request for Proposals process. The procurement encompasses comprehensive environmental consulting and inspection services including investigations, inspections, sampling, testing, hazardous materials reporting, work plans, bidding assistance, and consulting services for asbestos, lead, PCBs, mold, moisture, bacteria, and indoor air quality. Respondents must be licensed with properly trained and certified personnel capable of conducting both non-invasive visual evaluations and selective destructive sampling methods to comprehensively assess buildings and provide recommendations for abatement or mitigation of identified hazardous materials. All personnel must possess required New York State Department of Health certifications and appropriate training, and the selected firm must be capable of providing 24/7 emergency response with on-site representation within two hours of incident notification while remaining completely independent of all remediation vendors. The evaluation will be conducted on a best value basis with a minimum non-cost score of 42 out of 70 points, with scoring distributed across cost (30 points), qualifications and experience (20 points), certifications and licenses (20 points), project approach and schedule (20 points), and compliance (10 points). Respondents must provide three client references and evidence of at least five years' experience in environmental consulting and testing for school districts or similar agencies. The question period runs through March 30, 2026, with Intent to Bid and final proposal submissions due April 23, 2026, at 4:00 PM EDT, and the tentative award date is May 20, 2026.

The procurement is not designated as a set-aside for disadvantaged enterprises, though respondents must complete MWBE utilization plans identifying any minority or women-owned business enterprise subcontractors and their percentage participation. The prior awardee was Stohl Environmental under contract RFP 23-0624E2-077. Respondents must comply with New York State prevailing wage requirements and submit comprehensive documentation including non-collusive bidding certifications, workers' compensation and public liability insurance with minimum limits of $500,000 per person and $1,000,000 per accident, Equal Employment Opportunity Employer Information Reports, and debarment certifications. Response surety in the form of a certified check at five percent of bid value or a bid bond at twenty-five percent is required for proposals exceeding $100,000, and performance bonds at one hundred percent of contract value may be required upon award. The initial contract term runs from July 1, 2026, through June 30, 2027, with five potential one-year extensions extending the maximum term through June 30, 2032, and the current year award amount is $160,000.00. All submissions must be made through the Bonfire portal at https://buffaloschools.bonfirehub.com/opportunities/227629 with proposals prepared in Excel format for questionnaires and PDF format for certifications and supporting documentation.