DHS IFB- KILEY External Storage & Warehousing Services REBID

The Illinois Department of Human Services is requesting bids for off-site dry storage and warehousing services supporting the Nutrition Management Services Program at the Ann M. Kiley Center in Waukegan under IFB B-54588, with bids due November 18, 2026. Bidders must submit a Business Enterprise Program (BEP) Utilization Plan and a Veterans Business Program (VBP) Utilization Plan; the solicitation carries a 14% subcontracting goal for businesses owned and controlled by minorities, women, and persons with disabilities, and a 3% goal for veteran-owned small businesses.

The vendor must provide receiving, storage, inventory management, withdrawal processing, and bi-weekly delivery of non-perishable food items at a warehouse facility located within forty miles of the Kiley Center. The estimated storage requirement is sixty to seventy pallet spaces, with capacity for pallets weighing up to 2,800 pounds and standing ten feet tall; current operations average eight to ten pallets per weekly withdrawal with inventory turnover approximately six times per year. The vendor must maintain perpetual inventory records, provide itemized weekly invoices, ensure sanitary storage conditions free from rodents and pests with monthly pest control services, and comply with all federal, state, and local laws. All pricing must be freight on board (FOB) destination, including shipping and transportation.

The contract term runs from execution through June 30, 2029, with two optional one-year renewal periods through June 30, 2031. The vendor must be a bonded warehouseman and maintain fire damage insurance covering replacement value of stored goods, general commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, auto liability insurance of $1 million per occurrence, and workers' compensation insurance as required by law. The contract is funded through General Revenue sources and may include federal funds, with percentage and dollar amount disclosed upon award. Questions are due by 5 p.m. on November 4, 2026. Bids must remain firm for 90 days from opening. The State will award to the responsive and responsible bidder submitting the lowest overall total price. All awarded contracts valued at $1,000 or more are subject to a $15 administrative fee for the Minority Contractor Opportunity Initiative, deducted from the first payment.