NIGP 96227: Document Shredding Services

NIGP 96227 Document Shredding Services, an Item code, covers secure destruction of paper documents, hard drives, electronic media, and physical records for state and local agencies. State and local governments buy routine monthly or bi-weekly pickup-and-destruction services using locked bins at multiple facilities, bulk off-site destruction from storage boxes, emergency or on-demand purges, and occasional destruction of non-paper media including hard drives, optical disks, tapes, and microfilm. Issuing bodies span state agencies (Texas Department of Transportation, Texas Health and Human Services Commission, Texas Office of the Attorney General, Michigan, Nevada, Oregon), county governments (Orange County Transportation Authority in California, Collin County in Texas, Pinal County in Arizona, Broward County in Florida, Greenville County in South Carolina), municipalities (City of Philadelphia, City of Arlington, City of Mableton), school districts (Austin Independent School District, Henry County Schools, Savannah-Chatham County Public School System), and specialized authorities (State Library and Archives Commission). Transportation authorities and counties appear with frequency across the posted opportunities.

Recent solicitations reflect steady demand across multiple states. The Orange County Transportation Authority (California) issued RFQ 250248 in July 2026 for bi-weekly pickup and offsite shredding at four locations with a $25,000 annual budget; Collin County (Texas) posted RFQ 2026222 in July 2026 for secure shredding including bulk, on-site, and off-site destruction of documents and hard drives, with an approximate $40,000 annual value and a requirement for NAID AAA Certification; the City of Philadelphia solicited quotes under small order purchase B2727384 with a $38,000 ceiling; Texas Department of Transportation issued emergency IFB 601440000053037 in May 2026 for non-mobile document destruction across sixty counties; Austin Independent School District posted RFP 26RFP047 in March 2026 for district-wide shredding and hardware transition across 130 facilities requiring NAID AAA Certification for both mobile and plant-based destruction; Broward County, Florida solicited two separate open-end indefinite-quantity contracts (RTT0422260330 and RTT0226261205) for on-site film and document destruction services with pricing structured per-pound; and the State of Nevada's Department of Administration issued RFP 99SWC-S3694 in March 2026 seeking a single statewide contractor for onsite mobile and offsite bulk shredding with NAID certification, evaluating on security (25%), operational efficiency (20%), vendor reliability (15%), customer service (20%), and cost (20%), with contract commencement anticipated November 1, 2026. Activity concentrates in Texas (multiple state agencies, counties, and school districts), Florida, California, and Georgia, with scattered recent solicitations in South Carolina, Arizona, Michigan, Nevada, and Oregon. NAID AAA Certification is a near-universal mandate; chain-of-custody documentation and Certificates of Destruction are standard deliverables; and commercial general liability, workers' compensation, and automobile liability insurance are consistently required with minimum limits of $1,000,000.