FY26- IVHC - Onsite Shred Services

The State of Illinois, specifically for Cook County, is seeking onsite shred services for the Illinois Veterans' Home Chicago located at 4250 N. Oak Park Ave., Chicago, IL 60634. The procurement requires a vendor to provide comprehensive document destruction services, including supplying thirty-seven locking, tamper-resistant wooden storage bins of varying capacities (thirteen 100lb-125lb bins and twenty-four 65lb-75lb bins). The vendor must collect and destroy documents onsite once per week, with flexibility for additional destruction requests. Key qualifications include compliance with HIPAA, PIPA, and NAID AAA certification standards, and the ability to deploy uniformed, trained, and bonded personnel using a mobile shredding truck with industrial-capacity cross-shredding or micro-shredding capabilities. The contract has a base term of 12 months, with a maximum potential contract duration of ten years. The solicitation was posted on September 26, 2025, with proposals due by October 1, 2025, requiring vendors to demonstrate precise document destruction protocols and privacy protection measures.

The contract does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The procurement appears open to qualified vendors who can meet the technical and operational requirements for secure document destruction. While specific budget ranges are not detailed in the provided documents, pricing will be determined through the BidBuy Purchase Order, with weekly pickup rates varying by bin size. The total maximum payment amount is to be established by the State prior to contract execution. The contract includes important provisions for contingent funding, allowing termination if state appropriations are insufficient. Vendors must provide proof of insurance, including a minimum of $1,000,000 in general commercial liability coverage, and comply with the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions, Version 23.2. The contract emphasizes operational flexibility, comprehensive privacy protection, and adherence to state procurement guidelines.