Document Destruction Services for Fayette County Public Schools

Fayette County Public Schools (FCPS) in Georgia is issuing a Request for Proposals (RFP 26-016-065) for document collection and destruction services to serve approximately 20,000 students across thirty facilities with 3,500 staff members. The procurement seeks a qualified vendor to provide lockable, tamper-proof collection bins or boxes at each location, scheduled or on-call pickup services, and secure document destruction meeting DIN 66399 Level 4 standards for paper media across all schools and departments within the district, including 28 primary service locations comprising elementary schools, middle schools, high schools, and administrative centers throughout Fayette County. Required qualifications include NAID-AAA certification by i-SIGMA and demonstrated compliance with FERPA, PPRA, Georgia Student Data Privacy laws, and HIPAA regulations. Respondents must submit a Solicitation Response Form, detailed cost proposals in line-item format with separate pricing for standard containers, large containers, records center services, and on-call services, Certificate of Insurance naming FCPS as an additional insured, W-9 form, E-Verify documentation, and a minimum of three letters of recommendation from clients served within the previous two calendar years. The evaluation committee will score proposals using an "Excellent," "Good," "Fair," or "Poor" rating system, with pricing weighted at 20 points and overall evaluation criteria weighted at 80 points for a total of 100 possible points. Critical deadlines include December 19, 2025 at 9:00 AM ET for respondent questions, January 16, 2026 at 9:00 AM ET for proposal submission, with the contract commencing upon award and extending through June 30, 2026, followed by four optional one-year renewal terms through June 30, 2030.

The solicitation documents do not specify set-aside designations or restrictions limiting participation to particular enterprise types or disadvantaged organizations. A1 Shredding & Recycling, Inc., located at 1775 West Oak Parkway, Suite 500, Marietta, Georgia, was identified as the intended awardee with a Notice of Intent to Award, having scored 88 total points in the evaluation process; however, this award is preliminary and subject to final approval by the Superintendent or Board of Education as required by District policy. The vendor's approved pricing structure includes Standard Container Service at $32.00 per unit, Large Container Service at $37.00 per unit, Records Center Service at $3.00 per unit, and On-Call Service at no charge, with anticipated monthly service costs of $1,120.00 for 35 standard containers and $1,295.00 for 35 large containers. The District has no preference between onsite mobile shredding and offsite plant-based shredding methods provided services meet DIN 66399 P4 compliance standards, and pricing structures should be based on per container, per service, and per site rates with the ability to adjust container counts or service configurations quarterly throughout the contract term. The District intends to work with the awarded vendor to determine specific collection point needs and exact service volumes, as historical volume data has not been tracked under the previous complimentary service arrangement. Other Fayette County government entities are permitted to purchase from the awarded contract at the same negotiated rates.