Hard drive destruction services

Greenville County, South Carolina (RFP #26103) is soliciting proposals for on-site hard drive destruction services to manage both an existing backlog of approximately 1,200 data storage devices and recurring annual destruction needs estimated at 200-400 drives. The County requires vendors to provide physical destruction of hard drives, solid-state drives, tapes, and optical disks at the County's facilities located at 301 University Ridge, Greenville, SC 29601, using mobile shredding equipment with complete chain-of-custody documentation and itemized Certificates of Destruction listing individual drive serial numbers for each service event. Vendors must comply with NIST SP 800-88 standards, maintain SOC 2 Type II certification, ensure CJIS Security Policy compatibility, and conduct background checks on all technicians performing the work. The procurement will be evaluated using seven equally weighted criteria (14.3 percent each): responsiveness, certifications and accreditations, previous experience with similar work, quality of references, understanding of work scope and destruction methodology, service delivery and scheduling capabilities, and pricing. Proposals must be submitted electronically through the County's online procurement portal by Thursday, May 21, 2026, at 3:00 p.m., with questions due by Thursday, May 14, 2026, at 2:00 p.m. The County anticipates award by June 5, 2026, contract negotiations from June 5-12, 2026, and issuance of the Notice to Proceed on June 12, 2026.

No set-aside designations or restrictions on eligible bidders are specified in the procurement documents, meaning vendors of all ownership types and sizes may respond. Vendors must provide general liability insurance of $1,000,000 per occurrence with $2,000,000 general aggregate, automobile liability of $1,000,000 per occurrence, and statutory worker's compensation coverage, with the County named as additional insured on applicable policies. All destruction costs must be included in pricing based on 30-day payment terms, with unit pricing governing over extended pricing calculations. No bonding requirements are mandated for this contract. The procurement documents do not identify any incumbent vendors, current contractors, or existing technology infrastructure requiring integration, nor do they specify award values or budget ranges, indicating that pricing is vendor-determined based on the scope and frequency of destruction services required.